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BOCC Minutes May 20, 2009

 

BOARD OF COUNTY COMMISSIONERS
 
MADISON COUNTY, FLORIDA
 
COURTHOUSE ANNEX
 
MINUTES OF THE REGULAR MEETING
 
WEDNESDAY, MAY 20, 2009
 
4:00 P.M.
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
The Chairman, Honorable Wayne Vickers, called the meeting to order and Emergency Management Director Jim Stanley opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry add to the Consent Agenda item No. 2, Approval of MEMORANDUM OF UNDERSTANDING BETWEEN FLORIDA DIVISION OF EMERGENCY MANAGEMENT & MADISON COUNTY-State of Florida Local Mitigation Strategy Plan Revision and Update Initiative; add to New Business item No. 5., Approval of CONSERVATION EASEMENT DEED presented by Aucilla Area Solid Waste Administration Engineer Frank Darabi; and New Business item No. 6, Discussion with possible action on waiver of Building Permit fees for flood victims.
 
Under Petitions From The Public, Mr. Mike Williams of New York Life Insurance Company presented a proposal to the Board to offer products and services of New York Life to Madison County employees through voluntary payroll deduction. Mr. Williams reviewed the products available to the employees and factors that he described set New York Life apart from other insurance companies. A motion was made by Commissioner Martin and seconded by Commissioner Ellis to amend the agenda to consider insurance offerings by the county through an insurance committee. Motion carried 5-0. A motion was then made by Commissioner Martin and seconded by Commissioner Ellis for the insurance committee, as established, to consider insurance offerings by the county and to make a recommendation back to the Board. Motion carried 5-0.
 
The minutes of the Regular Meeting held on April 15, 2009, the minutes of the Regular Meeting held on May 6, 2009, the minutes of the Special Meeting held on May 4, 2009, the minutes of the Special Meeting held on May 7, 2009, and the minutes of the Special Meeting held on May 11, 2009 were presented for review. Upon a motion by Commissioner Martin, seconded by Commissioner Parrish, the Board voted unanimously to approve said minutes as presented.
 
Sheriff Ben Stewart gave the Board an update on the progression of his office’s grant proposals, primarily the Byrne Grant for a county-wide communications upgrade in the amount of $268,000. He also reported the purchase of two Dodge Chargers and one Chevrolet Tahoe from seized drug money.
 
Mr. Stanley introduced Mr. Matt Preston, a graduate student at Florida State University, who will be an intern in the Emergency Management Office for three months at no cost to the county. Mr. Preston’s work will center around the revision of the Local Mitigation Strategy.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve the Consent Agenda (1. Approval of Budget Preparation Calendar of Events for Fiscal Year 2009-2010; 2. Approval of MEMORANDUM OF UNDERSTANDING BETWEEN FLORIDA DIVISION OF EMERGENCY MANAGEMENT & MADISON COUNY- State of Florida Local Mitigation Strategy Plan Revision and Update Initiative).
 
Road Department Coordinator Robert Henderson updated the Board on the road closures in the county due to recent flooding of the Withlacoochee and Suwannee Rivers. He stated water is now off County Road 150 near Bellville, but it remains closed until roadway testing is completed. He added that pumping still continues on Taragon Street and that FEMA (Federal Emergency Management Agency) is currently estimating damages to the county roads due to said flooding.
 
Mr. Henderson also asked the Board to approve a new employee for a vacant machine operator position. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve said replacement machine operator from an existing applicant pool.
 
Animal/Mosquito Control Coordinator Jamie Willoughby reported the increased spraying, which began on April 20th has significantly reduced mosquito populations in the county. A motion was made by Commissioner Ellis and seconded by Commissioner Martin to send a letter of thanks from the Board to the Florida Department of Agriculture for their timely mosquito control assistance in the vicinities of flooding in the county. Motion carried 5-0.
 
Solid Waste/Recycling Coordinator Jerome Wyche referred to a Department of Homeland Security-Federal Emergency Management Agency PROJECT WORKSHEET found in the Commissioner’s packet regarding “Debris Removal” cost estimates. The county’s solid waste collection operation from April 17th to May 17th for the removal, disposal, and recycling associated with the recent flooding totaled $18,676.33.
 
Mr. Wyche also referred to a paper dated May 20, 2009 entitled COST SAVINGS PROJECTIONS for the 2009-2010 fiscal year, which addresses a proposed $200,000 decrease in the Small County Grant from the Department of Environmental Protection. He asked the Board to review the document for discussion at the next Regular Meeting.
 
Madison County Recreation Director Tommy Garner reported on an offer from citizens in the county to volunteer at Cherry Lake Beach during the summer months, but not at a set work schedule. He stated he was advised that the volunteers would be covered by the county’s worker compensation policy. Mr. Garner reported hiring eight (8) seasonal employees, which he thought could handle the workload at the Beach. Commissioner Ellis asked Mr. Garner to look into the Welfare to Work program offered in the county, if additional employees are needed. 
 
Mr. Garner recommended that the hours of Cherry Lake Beach be extended during the summer months from the current 10 A.M. to 7 P.M. hours of operation on Fridays-Saturdays-Sundays to 7 A.M. to 7 P.M. Upon a motion by Commissioner Parrish, seconded by Commissioner Martin, the Board voted unanimously to approve the additional hours of operation recommended by Mr. Garner.
 
Mr. Garner also reported the Phase 4 and Phase 5 Florida Recreation Development Assistance Program (FRDAP) grants at the Madison County Recreation Complex have just been completed. Improvements include lighting of additional fields, shade pavilions, a new playground, and upgrade of concession stand second floor. Mr. Cherry reported the Legislature has suspended all FRDAP grants statewide this upcoming fiscal year due to the economic downturn.
 
Aucilla Area Solid Waste Administration Engineer Frank Darabi presented for approval a CONSERVATION EASMENT DEED between the Solid Waste Administration and Madison County for approximately sixty (60) acres of wetland situated adjacent to and north of the existing landfill. He stated there was no obligation to Madison County. A motion was made by Commissioner Parrish and seconded by Commissioner Martin to accept said deed. Motion carried 5-0.
 
Mr. Frank Mercer, CPA, CFP and Mr. John Keillor, CPA of the county’s outside audit firm of Lanigan & Associates, P.C. presented to the Board the MADISON COUNTY, FLORIDA ANNUAL FINANCIAL REPORT (ending) September 30, 2008 and an accompanying booklet entitled Audited Financial Statements & Management Letter For the Year Ended September 30, 2008.   Mr. Mercer initially referred to the Independent Auditors’ Report in the ANNUAL FINANCIAL REPORT and its “unqualified opinion”. He also recommended the Board read the “Management’s Discussion and Analysis” found on page 5 for a good overview of the County’s financial performance for the year. Mr. Keillor reviewed the entire booklet, which included the county’s Net Assets, Cash and Investments, Changes in Net Assets, Revenue by Source-Governmental Activities, Ad Valorem Taxes, General Fund Balance, and Management Recommendations. 
 
At 5:30 P.M. the Chairman directed the Board’s attention to a scheduled Public Hearing to consider AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE MADISON COUNTY COMPREHENSIVE PLAN; RELATING TO AN AMENDMENT TO THE TEXT OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED, PURSUANT TO AN APPLICATION, CPA-09-3, BY THE BOARD OF COUNTY COMMISSIONERS, TO AMEND THE TEXT OF THE MADISON COUNTY COMPREHENSIVE PLAN UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR AMENDING THE TEXT OF THE CAPITAL IMPROVEMENTS ELEMENT OF THE COMPREHENSIVE PLAN AMENDING GOAL VIII TO INCLUDE THE DEFINITION OF FINANCIAL FEASIBILITY, AMENDING OBJECTIVE VIII.1 TO ADD FINANCIALLY FEASIBLE CAPITAL IMPROVEMENTS BUDGET AND SCHEDULE OF CAPITAL IMPROVEMENTS, ADDING POLICY VIII.1.4 CONCERNING THE ANNUAL CAPACITY ASSESSMENT OF EXISTING FACILITIES TO ADDRESS ANY EXISTING OR PROJECTED DEFICIENCIES IN ADOPTED LEVEL OF SERVICE STANDARDS, AMENDING OBJECTIVE VIII.4 TO ADD MAINTAINING AN ANNUAL CAPITAL IMPROVEMENTS BUDGETING PROCESS, AMENDING POLICY VIII.4.1 TO ADD FINANCIALLY FEASIBLE CAPTIAL IMPROVEMENTS BUDGET, AND AMENDING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS; PROVIDING FOR AMENDING THE FUTURE TRAFFIC CIRCULATION PLAN MAP 2017 BY ADDING SOUTHEAST BALBOA DRIVE FROM I-10 FRONTAGE ROAD TO SOUTHEAST BALBOA DRIVE, AS A TWO-LANE LOCAL ROAD; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLCIT; AND PROVIDING AN EFFECTIVE DATE.
 
County Planner Jeanne Bass explained the purpose of the proposed ordinance as stated in the above heading. Chairman Vickers opened the hearing for comments from the public. Hearing none, the public comments portion of the hearing was closed. A motion was then made by Commissioner Ellis and seconded by Commissioner Martin to approve said ordinance as presented and to send a transmittal letter to the Florida Department of Community Affairs (DCA). Motion carried 5-0.
 
Discussion followed on a possible waiver of Building Permits for victims of the recent flooding of the Suwannee and Withlacoochee Rivers. Chairman Vickers stated FEMA would not reimburse Building Permit fees and suggested the Board consider such a waiver for reconstruction of primary residences affected by the flood waters. The Board by consensus agreed to re-agenda this matter for the next Regular Meeting and to invite the County Building Official for his input.
 
Regarding the appointment by the Board of citizens to serve on the 2010 Census Local Count Committee, Commissioner Parrish selected Ms. Deloris Jones and Ms. Johnnie Mae Burgess. The other Commissioners stated they would present their citizens to serve on said committee at the next Regular Meeting.
 
Mr. Sanders presented to the Board the Statement of Actual and Estimated Revenue And Statement of Expenditures, Encumbrances and Appropriations as of April 30, 2009.
 
Property Appraiser Leigh Barfield reported the Florida Legislature passed a bill that allows counties having a population of less than 25,000 to be exempt from aerial photograph costs. She stated the savings to the county would be from $90,000 to $100,000 every three (3) years.
 
The County Attorney reported the North Florida Community College Board of Trustees approved the transfer of their firing range property to the county and with the Board’s approval, he will review documents drafted by the college attorney for final approval by the Board of County Commissioners. The Board by consensus approved said review.
 
Mr. Reeves also reported he will present to the Board for approval at the next Regular Meeting, an amended Lease Agreement between the School District and Madison County for the new Lee Library property. The amended version will include the area of school property that will allow library ingress and egress from U. S. Highway 90.
 
Mr. Reeves also thanked the Board for its confidence in him and stated he would like to review a proposed contract for County Attorney services with each Commissioner individually before it is agendaed for a Regular Meeting.
 
The Chairman asked Mr. Reeves about the status of the Perpetual Energy land located on Rocky Ford Road. The County Attorney advised the owner is required by the court to contract with a vendor to clean the site from the proceeds of the sale of the biomass power plant equipment. He also reported a hearing is set for next month in the Circuit Court to resolve the issue.
 
Commissioner Hamrick asked Mr. Cherry for an up to date Priority List for county road improvements based upon traffic counts of the most traveled roads.
 
Commissioner Ellis expressed a concern about the implementation of traffic counts on county roads in the past and asked Mr. Cherry to look into the process.
 
County Engineer Bill Steves updated the Board on the status of the parking lot improvement behind the Courthouse Annex and adjoining building purchased by the county. He stated the Florida Department of Environmental Protection (FDEP) approved the planned paving of the parking lot including the area contaminated by an old fuel tank found in the construction. Mr. Steves reported the county would be responsible for the installation of two (2) monitoring wells around the tank location to test the underground water. If levels of contamination exceed limits, the county may have to cut the pavement to dig out the affected soils. Mr. Steves stated he is now waiting for a letter from FDEP to proceed.
 
Mr. Cherry reported the Legislature passed legislation that will allow Florida Department of Transportation SCOP funding to improve existing county graded roads. He also reported on attending a very productive economic development seminar in Orlando funded by the Madison County Development Council (MCDC).   
 
There being no further business, the Chairman adjourned the meeting at 6:05 P.M.
 
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By: ____________________________
                                                                               Roy W. Vickers, Chairman
 
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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