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BOCC Minutes May 6, 2009

 

                                         BOARD OF COUNTY COMMISSIONERS
 
                                                  MADISON COUNTY, FLORIDA
 
                                                         COURTHOUSE ANNEX
 
                                         MINUTES OF THE REGULAR MEETING
 
                                                     WEDNESDAY, MAY 6, 2009
            
                                                                      9:00 A.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Roy Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4) and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and Deputy Clerk Phyllis Lawson.
 
The Chairman, Honorable Roy Wayne Vickers, called the meeting to order and Emergency Management Director Jim Stanley opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Parrish, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of County Coordinator Allen Cherry, New Business #10 – Mr. Ron Cormier, Intergovernmental Affairs Specialist with Federal Emergency Management Agency (FEMA); New Business #11, Mr. Ted Ensminger, Executive Director of Madison County Chamber of Commerce & Tourism, grant approvals for Tourist Development Council (TDC); New Business #12, Letter from Danny Hales, Executive Director of Suwannee River Regional Library; and New Business #13, Letter of support for Suwannee River Economic Council, Inc. to continue the Rural Development Program within our community.
 
Under “Petitions from the Public”, Mrs. Marianne Green commended all of the many different county employees and departments who have helped the flood victims in our community.
 
The minutes of the Regular Meeting held on April 15, 2009, and the Special Meetings held on April 9, 2009, April 13, 2009, April 20, 2009 and April 27, 2009 were presented for review. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve the minutes of all of the Special Meetings. However, the minutes of the Regular Meeting were not approved because the vote was not included in the fifth paragraph on the first page regarding advertising for Board vacancies. These minutes are to be corrected and presented at the next meeting for approval.
 
Madison County Sheriff Ben Stewart updated the Board on five (5) grants applied for by his department with the help of County Grants Coordinator Jim Parrish. He also informed the Board that his Department’s portion of a $800,000 drug seizure was $40,000 and will be used to purchase a new K-9 dog as well as a new K-9 vehicle. Sheriff Stewart also announced that a small boat had been donated to the Sheriff’s Department.
 
Supervisor of Elections Jada Woods-Williams appeared before the Board and read a written request for a budget amendment for her office in the amount of $18,163.71. It was pointed out that this item was on the Consent Agenda for approval.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Parrish, the Board voted unanimously to approve the Consent Agenda (1. Re-appointment of Commissioner Wayne Vickers to the Suwannee River Economic Council, Inc. Board of Directors; 2. Budget Amendment Request for Supervisor of Elections; 3. Approval of Byrne Grant for Sheriff’s Office; 4. Budget Amendment Request for Code Enforcement; 5. Budget Amendment Request for Courthouse Grant; 6. Budget Amendment Request for Fiscally Constrained/EOC/Road Department; 7. Request by Veterans Service Office for Approval of a Proclamation for Rev. Jake Phillips, honoring him as a World War II veteran.)
 
Under Public Works, Road Department Coordinator Robert E. Henderson gave an update on the county road closings and conditions due to flooding.
 
Mr. Henderson also asked the Board to approve his recommendation to accept a bid from Flint Equipment Company (John Deere) for one new current model Tandem Drive Motor Grader in the amount of $163,100.00. After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Ellis that Mr. Henderson’s recommendation be approved. The motion carried 5-0.
 
County Attorney George T. Reeves asked the Board to approve a legal description for NW Farm Center Road. He explained that this was the result of litigation against the County. A motion was made by Commissioner Martin and seconded by Commissioner Parrish that this legal description be approved. The motion carried 5-0.
 
At this time, the Board entered into a Public Hearing to consider AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE FUTURE LAND USE MAP OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED; RELATING TO AN AMENDMENT OF TEN OR LESS ACRES OF LAND PURSUANT TO AN APPLICATION CPA 09-1, BY THE PROPERTY OWNERS OF SAID ACREAGE, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR CHANGING THE LAND USE CLASSIFICATION FROM RESIDENTIAL-1 (LESS THAN OR EQUAL TO 2 DWELLING UNITS PER ACRE) TO COMMERCIAL OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. The hearing was opened for public comment. Hearing none, the Board entered into discussion. A motion was made by Commissioner Martin and seconded by Commissioner Ellis that the ordinance be approved. The motion carried 5-0.
 
The Board entered into another Public Hearing to consider AN ORDINANCE OF MADISON COUNTY, FLORIDA, REPEALING ORDINANCE NO. 2009-181 IN ITS ENTIRETY; RELATING TO AN AMENDMENT TO THE TEXT OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PURSUANT TO AN APPLICATION, CPA 08-3, BY THE BOARD OF COUNTY COMMISSIONERS; PROVIDING AMENDING THE TEXT OF THE CAPITAL IMPROVEMENTS ELEMENT OF THE COMPREHENSIVE PLAN AMENDING GOAL VIII TO INCLUDE THE DEFINITION OF FINANCIAL FEASIBILITY, AMENDING OBJECTIVE VIII.1 TO ADD FINANCIALLY FEASIBLE CAPITAL IMPROVEMENTS BUDGET AND SCHEDULE OF CAPITAL IMPROVEMENTS, ADDING POLICY VIII.1.4 CONCERNING THE ANNUAL CAPACITY ASSESSMENT OF EXISTING FACILITIES TO ADDRESS ANY EXISTING OR PROJECTED DEFICIENCIES IN ADOPTED LEVEL OF SERVICE STANDARDS, AMENDED OBJECTIVE VIII.4 TO ADD MAINTAINING AN ANNUAL CAPITAL IMPROVEMENTS BUDGETING PROCESS, AMENDING POLICY VIII.4.1 TO ADD FINANCIALLY FEASIBLE CAPITAL IMPROVEMENTS BUDGET, AND AMENDING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. The hearing was opened to public comment and, hearing none, the Board entered into discussion. A motion was made by Commissioner Ellis and seconded by Commissioner Martin that the ordinance be approved. The motion carried 5-0.
 
Madison County Hospital Administrator David Abercrombie updated the Board on the progress of building another hospital facility. He stated a meeting with the United States Department of Agriculture (USDA) would be held in Lake City on Wednesday, May 13, 2009, to discuss funding. 
 
Madison County Health Department Administrator Kim Barnhill updated the Board on the Swine Flu outbreak and legislative cuts that her department would be dealing with this year. She also commended all of the county departments for their combined efforts during the flooding that has been experienced in our area. 
 
After a short break, the meeting was reconvened. Attorney Clay Schnitker replaced County Attorney George T. Reeves on the dais. 
 
Solid Waste/Recycling Coordinator Jerome Wyche updated the Board on cuts to the Small County Grants by the legislature this session.
 
Emergency Management Director Jim Stanley commended all county employees and Mrs. Vicki Brown, Program Coordinator, for their hard work during the flood in our county. He also advised that the Federal Emergency Management Agency had issued two declarations in Madison County—one for Public Assistance and another for Individual Assistance.
 
Ms. Marion McGee with Census 2010 gave a presentation on the upcoming census and advised that a “Complete Count Committee” would be needed to ensure that all persons eligible return a census form. She asked that all names of proposed members be given to County Coordinator Allen Cherry.
 
A motion was made by Commissioner Parrish and seconded by Commissioner Martin that Mr. Elmer Spear be appointed as a member of the Tourist Development Council. The motion carried 5-0. Mr. Spear’s application was the only one received before the deadline advertised in the newspaper.
 
Ms. Katrina Sadler, Mr. Jordan Green, Ms. Kim Evans and Mr. Bill Henderson of the Florida Department of Transportation appeared before the Board with their Tentative 5-Year Work Plan. They advised that solicitations for help with any other projects need to be submitted to their office by no later than July 1, 2009.
 
In light of the fact that Emergency Management Director Jim Stanley would be retiring on June 30, 2009, a motion was made by Commissioner Martin and seconded by Commissioner Parrish that Ms. Vicki Brown be appointed Interim Emergency Management Director until one is hired. The motion carried 5-0.
 
Two proposals were submitted for County Attorney Services—one from Monica Taibl, Attorney and one from the Law Offices of Davis, Schnitker, Reeves & Browning, P.A. Attorney Clay Schnitker stepped out of the room while this matter was addressed. After discussion, a motion was made by Commissioner Ellis and seconded by Commissioner Martin that the Law Offices of Davis, Schnitker, Reeves & Browning, P.A. be retained for county attorney services. The motion carried 5-0.
 
Attorney Schnitker returned to the meeting. 
 
Mr. Ron Cormier, Intergovernmental Affairs Specialist for the Federal Emergency Management Agency (FEMA), addressed the Board to give information regarding the assistance available through his agency. 
 
Madison County Chamber of Commerce & Tourism Executive Director Ted Ensminger asked the Board to approve two grants that have been approved by the Tourist Development Council. One was to the Madison Rotary Club in the amount of $2,000 for their 5th Saturday Event. The other was to the Madison Recreation Association, Inc. in the amount of $2000 for their May 20th celebration. A motion was made by Commissioner Hamrick and seconded by Commissioner Martin that these grants be approved. The motion carried 5-0.
 
Mr. Ensminger also updated the Board on the plans for a new Fairground/Agriculture Center and a meeting with the United States Department of Agriculture (USDA) regarding funds for this project. Discussion was also held on soon-to-be vacant positions on the Tourist Development Council, Historic Design Review Board and the Planning and Zoning Board. It was agreed by consensus that an advertisement would be placed in the local newspaper for these positions with a deadline for applications of Wednesday, May 27, 2009, at 4:00 p.m. The matter is to be re-agendaed for the regular meeting on June 3, 2009.
 
County Coordinator Allen Cherry read for the record a letter from Danny Hales, Executive Director of the Suwannee River Regional Library, to the citizens of Madison County and the Board thanking them for their efforts in contacting the Legislature to restore the State Aid to Libraries monies.
 
Mr. Cherry also asked the Board to allow the Chairman to sign a Letter of Support for the Suwannee River Economic Council, Inc. allowing them to continue the Rural Development Program within our community. A motion was made by Commissioner Ellis and seconded by Commissioner Martin that the Chairman sign this Letter of Support. The motion carried 5-0.
 
Mr. Cherry advised the Board that he had received a call from Ms. Frances Terry, Executive Director of the Suwannee River Economic Council, Inc., stating that additional funds were available through the Florida Housing Finance office for flood victims but the County needed to submit a letter of request to her office in order to secure any of these funds. A motion was made by Commissioner Martin and seconded by Commissioner Ellis that the agenda be amended to add this item. The motion carried 5-0. A motion was then made by Commissioner Martin and seconded by Commissioner Ellis to allow the Chairman to sign a letter requesting these funds. The motion carried 5-0.
 
Mr. Cherry commended all of the County employees and Departments involved in the recovery efforts for the flood victims and repair of county roads, etc. in our County.
 
Commissioner Hamrick stated that Mr. Bubba Greene asked him to publicly commend the efforts of Mr. Elvoye Williams at the Ravenswood Collection Center for a job well done.
 
Commissioner Parrish advised that she had attended a meeting of the Madison County Transportation Disadvantaged Board. She also reminded the Board of the fish fry hosted by the Aucilla Area Solid Waste Administration. Ms. Parrish asked if the Clerk could provide more explanation for the expenditures on the List of Vouchers that the Board initialed every meeting. She had questions regarding the Federal Stimulus money that the County might be eligible for and County Coordinator Allen Cherry stated that his office was addressing this issue.
 
Commissioner Martin commended County staff for their hard work and efforts during the flooding and suggested that volunteers be recognized in some way for their efforts also.
 
Commissioner Ellis gave an update on the construction of the new Lee Library and advised that fund raising efforts were under way for office furniture, etc.
 
There being no further business, the Chairman adjourned the meeting at 11:40 A.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Roy W. Vickers, Chairman
                                                                            
                                                                                                                                                                                   
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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