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BOCC Minutes March 4, 2009

 

                                         BOARD OF COUNTY COMMISSIONERS
 
                                                   MADISON COUNTY, FLORIDA
 
                                                         COURTHOUSE ANNEX
 
                                         MINUTES OF THE REGULAR MEETING
 
                                                  WEDNESDAY, MARCH 4, 2009
 
                                                                      9:00 A.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), and Alfred Martin (District 4). Commissioner Roy Ellis (District 5) was absent due to a meeting of the North Central Florida Regional Planning Council Board of Directors in Washington, D.C. Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
The Chairman, Honorable Roy W. Vickers, called the meeting to order and Mr. Sanders opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Parrish, the Board voted unanimously (4-0) to approve the agenda as presented.
 
Under “Petitions from the Public”, Mr. Elmer Spear read a prepared statement which suggested the Board approve a Request For Proposals for County Attorney Services in accompaniment with Request For Proposals for Professional Architectural Services and Surveying and Mapping Services.
 
A motion was made by Commissioner Martin and seconded by Commissioner Parrish to amend the agenda to consider a Request For Proposals for County Attorney Services. Motion carried 4-0.
 
The minutes of the Regular Meeting held on February 18, 2009 were presented for review. Upon a motion by Commissioner Martin, seconded by Commissioner Parrish, the Board voted unanimously to approve said minutes as presented. 
 
Sheriff Ben Stewart gave an update on filling two vacancies, one communications officer and one deputy, using a hiring board made up of selected personnel associated with particular work areas within his office. He added that a corrections position will also be advertised and filled through the same process. 
 
The Sheriff also reported he requested a study of the county radio communications system, which is antiquated by current standards, by the Department of Management Services. He stated an estimate of $200,000 would be needed to fix the communications tower equipment and that he would bring proposals back to the Board for consideration at a later date. 
 
Representing Supervisor of Elections Jada Woods Williams, Ms. Kaomi Cruce reported the Supervisor’s Office would be holding an election for the Town of Greenville on Tuesday, March 10th. She also reported on March 6th the Supervisor’s Office would be involved in a Logistics and Accuracy Testing of the vote tabulation equipment and invited the public to attend.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Parrish, the Board voted unanimously to approve the Consent Agenda (1. Budget Amendment Request for Library (reflect reduction in FY2009 State Aid)).
 
Under the Public Works Department, Road Department Coordinator Robert Henderson presented a two-page document dated March 4, 2009 regarding the “Bid Recommendation for Project 2009-02, NE Myrrh Street”. He referred the Bid Opening Summary Sheet of nine (9) contractors that submitted bids and their respective lump sum bids for the drainage and paving project. Mr. Henderson reported The Scruggs Company from Valdosta, Georgia submitted the lowest bid in the amount of $692,307.05 and recommended it be awarded the project. Upon a motion by Commissioner Martin, seconded by Commissioner Hamrick, the Board voted unanimously to award the low bidder, The Scruggs Company, the project.
 
County Attorney Reeves referred to the proposed Notice of Proposals for Professional Architectural Services and proposed Notice for Request For Professional Surveying and Mapping Services and explained the process of Competitive Negotiations for a continuing contract for said services. A motion was made by Commissioner Parrish and seconded by Commissioner Martin to approve said Request For Proposals for both professional services and to advertise. Motion carried 4-0.
 
Discussion followed on the added agenda item for a Request For Proposals (RFP) for County Attorney Services. Mr. Reeves advised the last time the Board did an RFP for County Attorney Services was in 1997 and suggested it may be a good idea to bid said services again. He stated the current contract is a year to year contract. A motion was made by Commissioner Parrish and seconded by Commissioner Hamrick for the Board to advertise for County Attorney Services. Motion carried 4-0. Mr. Reeves stated he would prepare a proposed advertisement for said services for the Board’s review at the next Regular Meeting.
 
Mr. Doug Parker reported he purchased the old Giddens Grocery building in Pinetta at the intersection of State Road 145 and County Road 150 with the assumption it was Commercial property. He later found the property reverted back to Residential after one year of non-commercial use. To put the property back to Commercial, he asked the Board to waive the Small Scale Amendment Fee.
 
County Planner Jeanne Bass reported similar instances where the Board waived said fees when traditional commercial use properties were residential. A motion was made by Commissioner Martin and seconded by Commissioner Parrish to approve said request to waive the fee. Motion carried 4-0.
 
Madison County Chamber of Commerce and Tourism Executive Director Ted Ensminger presented copies of the January/February 09 FLORIDA TRAVEL & LIFESTYLES magazine with an impressive story and full-page advertisement on Madison County paid by Tourism Development Tax revenues. He also invited the Board to the Regular Meeting of the Tourist Development Council (TDC) Thursday afternoon at 5:00 PM to meet with the Chamber Board and TDC. He stated the purpose of the social engagement during the Regular Meeting of the TDC was to better communicate with each other in the future.
 
Mr. Ensminger also reported the Madison County Development Council (MCDC) voted unanimously to move forward with a multi-purpose fairgrounds facility.
 
County Engineer Bill Steves reported an abandoned underground fuel tank was found behind the new county building adjacent to the Annex, while work was being done on a new parking lot. He stated the tank was used to hold heating oil, which is unregulated. Upon removal two small holes were found in the tank and hydro-carbon vapors were identified emanating from the soil at the south end of the tank location. He reported soil samples were collected from the site and frozen for testing. Mr. Steves and an engineering colleague explained the soil testing options from which to choose by the Board. The Board by consensus approved laboratory testing of the collected samples and the results presented to the Board at the next Regular Meeting.
 
Mr. Cherry reported the Florida Department of Transportation (FDOT) conveyed that Madison County may get enough “Stimulus Money” for only about a mile of road resurfacing. He also reported the Town of Greenville would like for the Board to approve a resolution at the next Regular Meeting to name U. S. Highway 90 inside the City Limits the “Ray Charles Memorial Highway”.
 
Commissioner Parrish stated in a letter she received, Amtrack is looking at reopening the station in the City of Madison for passenger service.
 
The Clerk reported Request For Proposals for Drug Testing Services are due March 11th and the results will be placed on the agenda for the next Regular Meeting on the 18th.
 
There being no further business, the Chairman adjourned the meeting at 10:20 A.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Roy W. Vickers, Chairman
                                                                            
                                                                                                                                                                                   
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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