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BOCC Minutes February 18, 2009

 

                                         BOARD OF COUNTY COMMISSIONERS
 
                                                  MADISON COUNTY, FLORIDA
 
                                                         COURTHOUSE ANNEX
 
                                         MINUTES OF THE REGULAR MEETING
 
                                              WEDNESDAY, FEBRUARY 18, 2009
 
                                                                      4:00 P.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Roy Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
 The Chairman, Honorable Roy Wayne Vickers, called the meeting to order and Mr. Sanders opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry delete New Business item 1, Discussion on possible reductions at Madison County Health Department due to budget cuts-Ms. Kim Barnhill; add to Consent Agenda item 12, Madison County S.H.I.P. Status Report for December 2008; and at the request of Commissioner Parrish move Consent Agenda item 4, Approval of Tourist Development Grant to the Madison Country Club for golf tournament in the amount of $3,750, to New Business item 6.
 
Chairman Vickers recognized Representative Leonard Bembry, who shared with the Board issues before the Legislature that may affect Madison County and the surrounding area. He also reported his District Office is located in Madison on the campus of North Florida Community College.
 
The minutes of the Regular Meeting held on February 4, 2009 were presented for review. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve said minutes as presented
 
Sheriff Ben Stewart gave the Board an update on happenings in the Sheriff’s Office, which include the advertisement for position vacancies through Workforce Florida, a new web page, a TIP hotline, his new administrative office location in the building adjoining the Annex, and a meeting next week at the Extension Office sponsored by the Sheriff’s Office for the farm community on transportation of agriculture products and equipment.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve the Consent Agenda (1. Approval of Tourist Development Grant to Tallahassee Fast Pitch Softball, Inc. for tournament to be held at the Madison County Recreation Complex in the amount of $1,500; 2. Approval of Tourist Development Grant to Bike Florida Host Committee in the amount of $5,000; Approval of Tourist Development Grant for the Lee Day 100th Anniversary in the amount of $3,500; 5. Approval of Tourist Development Grant for the Four Freedoms Festival in the amount of $3,500; 6. Approval of Tourist Development Reimbursement for 2008 Four Freedoms Festival Grant in the amount of $2,000; 7. Fiscal Year 2007-08 Year End Budget Amendment Request for Solid Waste; 8. Fiscal Year 2007-08 Year End Budget Amendment Request for Emergency Medical Services; 9. Fiscal Year 2007-2008 Year End Budget Amendment Request for Landfill Closure; 10. Fiscal Year 2007-08 Year End Budget Amendment Request for Small County Surtax; 11. Fiscal Year 2007-08 Year End Budget Amendment Request for General Fund; 12. Madison County S.H.I.P. Status Report for December 2008).
 
The County Attorney referred to a proposed CONTRACT FOR SALE between Madison County and the Aucilla Area Solid Waste Administration for a county-owned 137 acre parcel of land located adjacent to the regional landfill in section 28, township 1 north, range 7 east. He advised the Contract for Sale was the first step in selling the property and suggested the county be responsible for title insurance and the boundary survey, while the Solid Waste Administration would be responsible for any environmental audit or appraisal it may elect to have. The Board by consensus approved the forwarding of said Contract for Sale to the interested buyer.
 
Mr. Cherry referred to a letter dated February 9, 2008 from Southeastern Surveying to the Board, which asked that their company be added to the county’s preferred list of vendors for land surveying and mapping services. Mr. Reeves reported the county entered into a continuing contract years ago with Briggs, Washington & Thompson Land Surveying, Inc. and Poppell, Putnal & Associates Land Surveyors and advised the Board to go through another Request For Proposals process for land surveying services. Retired Surveyor Bill Thompson suggested the Board also advertise for a surveyor to review maps and plats submitted to the county to insure specifications are met. Mr. Reeves then presented a proposed REQUEST FOR PROPOSALS for Professional Surveying and Mapping Services and also a REQUEST FOR PROPOSALS for Professional Architectural Services for the Board’s review. Upon a motion by Commissioner Parrish, seconded by Commissioner Hamrick, the Board voted unanimously to re-agenda the matter for the next Regular Meeting.
 
Discussion followed on a Request for Proposals for architectural services for minor projects. A motion was made by Commissioner Parrish and seconded by Commissioner Hamrick to also re-agenda that matter as well for the next Regular Meeting. Motion carried 5-0.
 
Commissioner Parrish proposed a meeting for the Board to discuss issues and goals for the county. The County Coordinator suggested having Dr. Rod Clouser from the University of Florida facilitate such a meeting, possibly in April. A motion was made by Commissioner Ellis and seconded by Commissioner Martin to invite Dr. Clouser to facilitate a visioning session for the Board on the afternoon of the first Regular Meeting in April. Motion carried 5-0.
 
The County Attorney presented a copy of an ordinance recently enacted by the City of Tallahassee, which would provide a fee to defray operating costs for fire rescue services in response to a motor vehicle accident. Mr. Reeves expressed a concern, as he did several years ago, of a possible lawsuit against the county and the associated costs from such a practice of charging for emergency response. Commissioner Ellis stated he would like to refer this issue to the Fire Board and get an estimate of calls for such services in the county to determine an estimated revenue. Commissioner Martin suggested staff contact the City of Live Oak and Hamilton County, which have also enacted such ordinances, to determine their number of calls and revenues. Chairman Vickers said he would speak with the Fire Board on this matter and Commissioner Martin asked that a letter be sent to the Fire Board for each volunteer fire department’s monthly call reports for review by the County Commission.
 
Mrs. Marianne Green inquired about county liability for charging a fee for emergency services. Mr. Reeves explained the laws for collection of fees in Florida. The Chairman asked that this matter be re-agendaed after the requested information is compiled.
 
Discussion followed on the Tourist Development Grant for the Madison Country Club for a golf tournament in the amount of $3,750. Mr. David Ballenger, representing the County Club, asked the Board to increase the grant to $5,000 to balance out the costs of the tournament. Madison County Chamber of Commerce and Tourism Executive Director Ted Ensminger stated the Tourist Development Council made decisions on the grant awards to each applicant on the agenda based upon the number of people coming to the community. A motion was made by Commissioner Ellis and seconded by Commissioner Hamrick to approve the grant in the amount of $3,750. Motion carried 4-1 with Commissioner Martin opposed.
 
Commissioner Hamrick asked in the future that all reference materials associated with an agendaed item be available to the Board for study and review prior to the meeting.
 
Commissioner Ellis reminded the Board of the North Florida Livestock Show and Sale currently underway at the County Agricultural Center. With that in mind he suggested a reorganization of the committee to look into the future of the existing Ag Center or an alternative facility. Mr. Ensminger reported a group is currently looking into the feasibility of a new multi-purpose facility using Tourist Development Tax funds. Commissioner Martin volunteered to represent the Board on the Chamber committee.
 
Commissioner Martin also reported hearing of an inspection of the county building adjoining the Annex that revealed the second floor could not be used. Neither Mr. Sanders nor Mr. Cherry knew of such an inspection, nor had they heard anything from anyone that use of the upstairs was prohibited.     
 
Mr. Cherry presented an aerial map of county-owned property on the west side of Rocky Ford Road, portions of which are used for the solid waste/recycling collection site, road department borrow pit, and burn pit. Mr. Cherry reported the process to establish a Department of Environmental Protection (DEP) approved burn pit is very costly and recommended collected yard trash materials be transported to the regional landfill at an estimated cost of $50,000 per year, rather than burned on site. Mr. Cherry also reported the air curtain purchased about a year ago for the proposed burn pit may still be used when temporary burn permits are required. The Board by consensus approved said recommendation. Mr. Cherry also noted that lawn service providers and tree trimmers, who have traditionally unloaded their materials at the burn site, will now have to go to the landfill.
 
While on the subject of said property, Mr. Cherry asked the Board for permission to have a boundary survey of the property and fence the property lines, as well as build an access road to and through the property from Rocky Ford Road. The Board by consensus approved said requests. Mr. Reeves advised to post the property as well.
 
Road Department Coordinator Robert Henderson reported on the following quotes received for a sweeper to be used on the Rails to Trails pavement, shoulder work, and prep for striping: a). a used 2008 sweeper with 50 hours for $17,500 ($21,000 new) and b). $20,000 for small tractor with six foot broom ($5,000 more with all attachments). Mr. Henderson reported funds were in his budget for the purchase and asked permission to purchase the used sweeper. A motion was made by Commissioner Ellis and seconded by Commissioner Parrish to amend the agenda to consider said request. Motion carried 5-0. A motion was then made by Commissioner Ellis and seconded by Commissioner Hamrick to approve the purchase of said sweeper. Motion carried 4-1 with Commissioner Martin opposed.
 
Commissioner Ellis noted that stop signs need to be placed in Norton Creek Subdivision now that the subdivision roads are county maintained.
 
The Clerk, speaking as a member of the United Methodist Church, asked the Board for permission to place a marble marker (approximately 18 inches by 24 inches) on the grounds of the Madison County Recreation Complex with the following inscription: “One of five Live Oaks planted in honor of the 100th Anniversary of the Florida United Methodist Children’s Home by the United Methodist churches of Madison County -March 2008”. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to consider said request. Mr. Sanders stated the trees were donated last year and the marker and installation would be paid by the United Methodist churches in the county. A motion was then made by Commissioner Martin and seconded by Commissioner Ellis to approve said request. Motion carried 5-0.
 
Mr. Cherry asked the Board for a volunteer to replace former Commissioner Ricky Henderson on the Farm Bureau Board. Commissioner Hamrick stated he would be glad to serve. Mr. Cherry also reported the Emergency Management Department would be moving into their new Emergency Operations Center and the Suwannee River Economic Council would be moving from the American Legion Building to the County’s Voting Precinct 11 building on Monday.
 
Chairman Vickers reported he would not be able to attend the City of Madison/USDA (United States Department of Agriculture) Visioning Day on March 19th due to a previous commitment. Commissioner Ellis volunteered to attend in his place.
 
Mr. Cherry also reminded the Board of the County Legislative Delegation Meeting on Wednesday, the 25th at 4:00 P.M. on the campus of North Florida Community College.
 
Commissioner Ellis reported he would not be able to attend the March 4th Regular Meeting due to a conflict with the North Central Florida Regional Planning Council Board Member’s Annual Meeting in Washington, D.C.    
 
There being no further business, the Chairman adjourned the meeting at 5:35 P.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Roy W. Vickers, Chairman
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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