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BOCC Minutes February 4, 2009


                                         BOARD OF COUNTY COMMISSIONERS
                                                   MADISON COUNTY, FLORIDA
                                                         COURTHOUSE ANNEX
                                         MINUTES OF THE REGULAR MEETING
                                               WEDNESDAY, FEBRUARY 4, 2009
                                                                      9:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4) and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
The Chairman, Honorable Roy W. Vickers, called the meeting to order and Mr. Bill Thompson opened with prayer and pledge to the flag.
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as presented.
Under “Petitions from the Public”, Mr. Roy Milliron thanked the Board, Mr. Cherry, and Mr. Robert Henderson and the Road Department for the clean-up of the Rails to Trail from Hanson to the River.
Mrs. Marianne Greene expressed her concern about the national financial situation and the Stimulus Bill introduced in the Senate. She approved the prioritization of the new hospital in Madison County for federal financial assistance associated with said bill, but found it unethical for Madison County and all counties to ask for money the government does not have.
Ms. Delores Jones thanked members of the Board who participated in ringing the bell for the Salvation Army. She said funds collected during the Christmas season are now being distributed to help needy people with utility bills.
Ms. Jones also thanked the fine people at the Madison County Health Department for providing assistance to an uninsured patient in need, who was prematurely discharged from an area hospital.
Chairman Vickers recognized former State Representative Curtis Richardson, who thanked Solid Waste/Recycling Coordinator Jerome Wyche for his invitation to visit Madison County. Mr. Richardson stated he remains optimistic during these tough economic times and he always tried to champion the issues that were important to North Florida while he was in office.
The minutes of the Regular Meeting held on January 7, 2009 were presented for review. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve said minutes as presented. The minutes of the Regular Meeting held on January 21, 2009 were also presented for review. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve said minutes as presented.
Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve the Consent Agenda (1. Resolution regarding Economic Stimulus Projects; 2. Approval to amend the 2008-2009 Fiscal Year Supervisor of Elections budget to receive the Special Qualifications Salary; 3. Interlocal Agreement between Madison County and the City of Madison regarding the Madison Central Collection Site).
Under the Public Works Department, Road Department Coordinator Robert Henderson asked the Board for permission to advertise for a new mechanic to take the place of retiring David Crockett. He added the position may be filled by an employee currently employed by the Road Department, and if so, he would need to fill that vacant position. A motion was made by Commissioner Ellis and seconded by Commissioner Martin to approve Mr. Henderson’s request to fill a forthcoming vacant position in the Road Department. Motion carried 5-0.
Sheriff Ben Stewart updated the Board on several items, including the advertisement of new openings in his department; enforcement of county/city ordinances; development of a TIP hotline for the public; upgrade of Sheriff’s website; upcoming meeting with local farmers regarding transportation of farm products and equipment; annual golf tournament sponsored by the Sheriff’s Office for Florida Sheriff”s Boys Ranch; and the sponsorship of four Madison County youth to go to camp this summer.
Tri County Family Health Care Center Manager Linda S. Donaldson reported on the services provided by the Greenville center to citizens, insured and uninsured, in the area. She also presented a leaflet with patient demographics for 2007 and 2008 and told the Board of a discount drug program partnership with Jackson Drugs in Greenville that is offered to all patients.
The Clerk referred to a proposed INVITATION TO BID FOR DRUG TESTING SERVICES for the Board’s review. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to proceed with advertisement of bid as presented with dates and times at the discretion of the Clerk.
 Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve the re-appointment of Ms. Elise Dawkins as an Alternate Member on the Planning and Zoning Board.
A motion was made by Commissioner Ellis and seconded by Commissioner Martin to move Mrs. Christy Grass to a Member of the Planning and Zoning Board from an Alternate position. Motion carried 5-0.
Suwannee River Economic Council, Inc. Executive Director Frances Terry presented an information pamphlet on the Economic Council, which serves not only Madison County, but Bradford, Columbia, Dixie, Gilchrist, Hamilton, Lafayette, Levy, Putnam, Suwannee, Taylor and Union Counties in a variety of programs. Ms. Terry shared with the Board the four main programs offered in Madison County to its citizens, which include Emergency Assistance/Self Sufficiency; Low Income Energy Assistance Program/Weatherization; Home repair programs: Housing Preservation and Weatherization; State Housing Initiatives Partnership (SHIP) Program. Ms. Terry reported the SHIP Program offers emergency repairs and down payment/closing costs assistance for homeownership with a $350,000 award to Madison County from the State each year. Ms. Terry reported the SHIP Affordable Housing Advisory Committee, of which Commissioner Martin is a member, will review the 2009/2010, 2010/2011, and 2011/2012 Local Housing Assistance Plan later in the month. Commissioners Ellis and Martin expressed concerns about the long waiting list for repair assistance to occupied dwellings in the county.
Supervisor of Elections Jada Woods Williams reported her office is working on the Town of Greenville election scheduled for March 10th.
Commissioner Parrish suggested a retreat for the Board to discuss its priorities for the remainder of the current fiscal year and coming years. The Chairman asked that the matter be agendaed for the next Regular Meeting. She also urged everyone to support our teachers and students and attend the Madison County Foundation for Excellence in Education Golden Apple Teacher Banquet to be held February 5th
Commissioner Martin asked that the County Extension Director advertise in the newspaper all the programs provided by the Extension Office.
Commissioner Ellis reported reading an article in the Tallahassee Democrat about the enactment of an ordinance by the City of Tallahassee to bill insurance companies for emergency responses to automobile crashes and asked the County Attorney for his thoughts. Mr. Reeves advised, as he has before, for the Board to be cautious about the risk of litigation. He stated he would place a copy of the ordinance in the Commissioners’ Packet for discussion at the next Regular Meeting. Commissioner Martin suggested obtaining all the volunteer fire departments’ records of calls to add to the discussion.
The Clerk introduced Ms. Barbara Petersen, who is the President of the First Amendment Foundation, Inc., for a presentation on Government in the Sunshine and Public Records. Ms. Petersen explained the Foundation is a non-profit corporation formed solely for the purpose of helping preserve and advance freedom of speech and of the press as provided in the U.S. and Florida Constitutions. She stated Florida sets the standard of open government in America and that transparency and accountability in government build public trust. The Clerk presented a paper copy of the power-point presentation reviewed by Ms. Petersen to the Board, and also representatives of the Town of Lee, the City of Madison, the School Board and the Code Enforcement Board.
Chairman Vickers reminded the Board of the groundbreaking ceremony for the new Lee Library located just east of Lee Elementary School on U. S. Highway 90 at 1:30 P.M.
 There being no further business, the Chairman adjourned the meeting at 12:25 p.m.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Roy W. Vickers, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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