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BOCC Minutes January 21, 2009

 

                                         BOARD OF COUNTY COMMISSIONERS
 
                                                   MADISON COUNTY, FLORIDA
 
                                                         COURTHOUSE ANNEX
 
                                         MINUTES OF THE REGULAR MEETING
 
                                                WEDNESDAY, JANUARY 21, 2009
 
                                                                      4:00 P.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Roy Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
 The Chairman, Honorable Roy Wayne Vickers, called the meeting to order and Mr. Sanders opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, add New Business item No. 4, Resolution for Tax Collector Budget Office.
 
Mrs. Christy Grass reported to the Board that the aluminum can recycling project held in conjunction with the Solid Waste/Recycling Department brought joy to 714 children in 286 families during the Christmas season in Madison County. She thanked Mr. Jerome Wyche and all the attendants at the collection centers for their help.
 
The minutes of the Regular Meeting held on January 7, 2009 were presented for review. A motion was made by Commissioner Martin and seconded by Commissioner Parrish to approve said minutes as presented. Chairman Vickers offered amended language in paragraph five (5) regarding recommendations made by Mr. Sully Economou. Commissioner Martin withdrew his motion and Commissioner Parrish her second. A motion was then made by Commissioner Parrish and seconded by Commissioner Hamrick to approve the amended language. Discussion followed and by consensus the Board approved the Clerk’s offer to review the tape of said meeting and minutes for approval at the next Regular Meeting.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve the Consent Agenda (1. Acceptance of FDLE (Florida Department of Law Enforcement) Byrne Memorial Justice Assistance Grant for the Sheriff’s Department in the amount of $1,438.00; 2. Letter of Support for Greenville Drainage Project – Suwannee River Water Management District).
 
Mr. Don McAllister on behalf of Patricia L. Garcia asked the Board for permission to utilize Madison County boat ramps along its rivers for the purpose of Deadhead Logging activities. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve said request, effective upon Madison County being additionally insured by Mr. McAllister’s and Ms. Garcia’s insurer.
 
Commissioner Martin asked the County Attorney to address Density Exceptions found in the Madison County Comprehensive Plan and Land Use Element. Mr. Reeves advised Density Exceptions are peculiar to Madison County and were granted years ago by the Florida Department of Community Affairs to allow some flexibility to the Future Land Use Map. County Planner Jeanne Bass presented Section 4.6-12 Exceptions to Agriculture 1 and 2 District Density Requirements of the Comprehensive Plan for review.
 
Mr. Reeves stated the issue before the Board is what is the best place for these exceptions to be issued and suggested criteria be developed if determined by the Board a problem exists.
 
Mr. Bill Thompson, a new member of the Planning and Zoning Board, suggested P & Z review the whole idea of Density Exceptions through the public hearing process and make recommendations to the Board.
 
Mr. Sully Economou stated that in order to prevent major changes in the Comprehensive Plan, applications for Density Exceptions should be presented in person to the Board of County Commissioners for approval, rather than from county staff.
 
A motion was made by Commissioner Ellis and seconded by Commissioner Martin for the Planning and Zoning Board to look at criteria and procedures for Density Exceptions through the public hearing process and forward findings to the Board for approval. Motion carried 5-0.
 
Suwannee River Regional Library Director Danny Hales presented to the Board for approval a contract between the County and RAM Construction & Development, LLC to construct a new library for Madison County in Lee in the amount of $824,151.00. He reported the total cost of the library at $945,000 with $500,000 being paid with a State Grant. The County Attorney expressed one concern with section 6.2 of the contract and advised “(X) Other (Specify) Mitigation” be left blank and to delete “Mitigation”. A motion was made by Commissioner Ellis and seconded by Commissioner Martin to approve said contract, subject to Mr. Reeves recommendation. Motion carried 5-0.
 
Mr. Hales also reported the State Aid to the County for its libraries has been cut 30% due to the State’s economic crisis, but he promised to look at improvements to the Greenville Library if funds become available from a proposed county land sale to the Regional Landfill.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Hamrick, the Board voted unanimously to approve a RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA GUARANTEEING AND APPROPRIATING A SALARY TO THE TAX COLLECTOR OF MADISON COUNTY, FLORIDA UNDER CONDITIONS; PROVIDING FOR THE CONCURRENCE OF THE TAX COLLECTOR; PROVIDING FOR AN EFFECTIVE DATE.
 
Sheriff Ben Stewart updated the Board on filling vacancies in his department and new hiring practices. He also reported on the beginning of a Drug Intervention Program in the county that will include work on Interstate 10. He also reported his department is looking now at the need to replace its communications system by 2012.
 
The County Coordinator reported the need to fill two vacant collection center positions in the Solid Waste/Recycling Department. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to amend the agenda to consider said need. A motion was then made by Commissioner Martin and seconded by Commissioner Ellis to approve the request to fill said positions. Motion carried 5-0.
 
At 5:30 P.M. Chairman Vickers directed the Board’s attention to AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE MADISON COUNTY COMPREHENSIVE PLAN; RELATING TO AN AMENDMENT TO THE TEXT OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PURSUANT TO AN APPLICATION, CPA-08-3, BY THE BOARD OF COUNTY COMMISSIONERS; PROVIDING AMENDING THE TEST OF THE CAPITAL IMPROVEMENTS ELEMENT OF THE COMPREHENSIVE PLAN AMENDING GOAL VIII TO INCLUDE THE DEFINITION OF FINANCIAL FEASIBILITY, AMENDING OBJECTIVE VIII.1 TO ADD FINANCIALLY FEASIBLE CAPITAL IMPROVEMENTS BUDGET AND SCHEDULE OF CAPITAL IMPROVEMENTS, ADDING POLICY VIII.1.4 CONCERNING THE ANNUAL CAPACITY ASSESSMENT OF EXISTING FACILITIES TO ADDRESS ANY EXISTING OR PROJECTED DEFICIENCIES IN ADOPTED LEVEL OF SERVICE STANDARDS, AMENDING OBJECTIVE VIII.4 TO ADD MAINTAINING AN ANNUAL CAPITAL IMPROVEMENTS BUDGETING PROCESS, AMENDING VIII.4.1 TO ADD FINANCIALLY FEASIBLE CAPITAL IMPROVEMENTS BUDGET, AND AMENDING THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.
           
The Chairman opened the meeting to the public for comments. Hearing none the public comments portion of the hearing was closed.
 
County Planner Jeanne Bass reported this was the second and last reading for adoption. A motion was made by Commissioner Ellis and seconded by Commissioner Martin to approve said ordinance. Motion carried 5-0.
 
The Clerk reviewed the current expenditures of the new Sheriff’s Administrative Office located in the new county building adjacent to the Courthouse Annex in the amount of $18,025. He also gave a brief update of plans to house Circuit Judge Gregory Parker in the Courthouse, the first circuit judge in 42 years to have a resident office in Madison County.
 
Mr. Sanders also presented to the Board the latest Statement of Actual and Estimated Revenue And Statement of Expenditures, Encumbrances and Appropriations as of December 31, 2008. 
 
Commissioner Hamrick suggested that agendas for the Regular Meetings of the Board be made more available to the public, such as by posting in public places throughout the county.
 
Commissioner Parrish reported attending the Florida Motoplex on SW Hike Lake Road, which is open on weekends to the public. She also suggested the Board work together to achieve a goal for the county in 2009. 
 
Commissioner Martin asked about the status of the drug testing request for proposals (RFP) and improvements to the courthouse lawn. Mr. Sanders responded that the RFP should be ready for review by the Board at the next Regular Meeting and as to the lawn, he reported the costs of replacing the irrigation system and sodding the lawn are currently being prepared. Commissioner Martin also asked Mr. Cherry to look into the installation of a hot water heater in the courthouse, and also for the Road Department to prepare a list by district of road maintenance.
 
Commissioner Ellis complimented the Road Department signage crew for their outstanding work and suggested the Board have another visioning workshop to look at Commissioner Parrish’s idea of the Board prioritizing and working on a common goal.
 
There being no further business, the Chairman adjourned the meeting at 5:50 P.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Roy W. Vickers, Chairman
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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