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BOCC Minutes December 3, 2008


                                         BOARD OF COUNTY COMMISSIONERS
                                                   MADISON COUNTY, FLORIDA
                                                         COURTHOUSE ANNEX
                                         MINUTES OF THE REGULAR MEETING
                                               WEDNESDAY, DECEMBER 3, 2008
                                                                      9:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Roy Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 The Chairman, Honorable Roy Wayne Vickers, called the meeting to order and Reverend Benji Dial opened with prayer and pledge to the flag.
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Commissioner Ellis, add to New Business item No. 6, Presentation by United Way of the Big Bend and at the request of Mr. Cherry, delete Consent Agenda item No. 3, Budget Amendment Request for Mosquito Control and New Business item No. 2, Discussion with possible action of Construction Bids for the Lee Library Project.
The minutes of the Regular Meeting held on November 17, 2008 and the minutes of the Special Meeting held on November 26, 2008 were presented for review. Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve said minutes as presented.
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve the Consent Agenda as amended (1. Approval of Modification #2 to Federally-Funded Subgrant Agreement for Emergency Management; 2. Budget Amendment Request for Suwannee River Regional Library; 5. Rural Area of Critical Economic Concern Memorandum of Agreement; 6. Letter to Florida State Parks regarding potential closure of the Nature and Heritage Tourism Center). At the request of Commissioner Parrish Consent Agenda item No. 4, Budget Amendment Request for professional Services for Administration, was moved to New Business item No. 7 for discussion.
Road Department Coordinator Robert Henderson referred to a proposed resolution to execute a Memorandum of Agreement between Madison County and the Florida Department of Transportation (FDOT) for new construction of a multi-use bike path/trail along the abandoned railroad on State Road 145 from U. S. Highway 90 to Hanson. Mr. Henderson stated FDOT would assume all construction costs if approved. Mr. Cherry added that funding for the project was from FDOT Enhancement Category Funds. The Clerk read the heading of proposed RESOLUTION 2008-12-03 for the record. A motion was made by Commissioner Ellis and seconded by Commissioner Martin to approve said resolution. Commissioner Hamrick expressed concerns from constituents regarding expenses associated with the movement of fences and mailboxes from the existing right-of-way. Chairman Vickers also had a concern regarding the use of FDOT funds for the bike trail, rather than paving roads in the county. Motion failed 2-3 with Commissioners Hamrick, Parrish, and Chairman Vickers opposed.
Mr. Cherry made reference to a letter dated November 19, 2008 from Frank Darabi, P.E. of Darabi & Associates, Inc. regarding the Madison County property contiguous to Aucilla Landfill. In it Mr. Darabi stated the Aucilla Solid Waste Board expressed interest in the purchase of said property, subject to the resolution of certain issues. One being the preparation of a legal description and map of properties available for sale by Madison County. The County Attorney advised the Board to get a boundary survey of the existing collection center on U. S. Highway 221 to pull out of the subject parcel. He also explained the stated requirement of a “Phase II”  environmental audit to determine any soil or groundwater contamination. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to proceed with said boundary survey of collection center, Phase II audit, and for the County Attorney to prepare a contract for sale of said property, less the collection center site.
Discussion followed on the conditions of a proposed lease of a one-half acre public use parcel in NORTHWOOD SUBDIVISION by the Homeowners’ Association to stockpile road maintenance materials. Mr. Reeves asked the Board for some direction in drafting a lease, such as an annual lease amount, termination language, and fencing of the property for liability purposes. The Board by consensus postponed further discussion until later in the meeting to allow members of the Homeowners’ Association to be in attendance.
Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve a Madison County Communications Committee made up of the following members: Commissioner Alfred Martin, Emergency Medical Services Director Juan Botino, Sheriff Pete Bucher, Sheriff-Elect Ben Stewart, Emergency Management Director Jim Stanley, Mr. Pat Lightcap, Mr. George Blevins, City of Madison Chief of Police Rick Davis, and County Coordinator Allen Cherry.
At 9:25 A.M. Chairman Vickers directed the Board’s attention to a Public Hearing scheduled for 9:00 A.M. to consider a Special Exception Request by the Solid Waste Department to permit a manned Collection Site in section 34, township 1 south, range 8 east. Solid Waste/Recycling Coordinator Jerome Wyche referred to the Application for Special Exception for the county’s twelfth (12th) collection site, which will be called the San Pedro Collection Center. He added that approval of the Special Exception would pave the way for the purchase of the property from the Tuten Hill Farm Trust. County Planner Jeanne Bass referred to a map of the proposed collection site location and reported a Site Plan would be submitted to the Board at a later meeting, based upon approval of said Special Exception. The Chairman opened the Public Hearing for comments. Reverend Benji Dial of New Home Baptist Church presented testimony in favor of the collection site.  Hearing no further comments, the Public Hearing was closed. A motion was then made by Commissioner Martin and seconded by Commissioner Parrish to approve said Special Exception of the Madison County Land Development Regulations. Motion carried 5-0.
Commissioner Martin stated at a prior meeting, the Board agreed to address a Request For Proposals for county drug testing after the new Board was seated. He suggested due to current economic conditions for the Board to see if there were any cost savings in the county’s drug testing program. Mr. Reeves advised the Board the county benefits from county employee drug testing in reduced Workers Compensation premiums. Upon a motion by Commissioner Parrish, seconded by Commissioner Martin, the Board voted unanimously to advertise for bids for drug testing services for the county. Mr. Sanders stated he would prepare a Request For Proposals for Board approval prior to advertisement.
The County Attorney asked NORTHWOODS SUBDIVISION Homeowners’ Association members Clay and Donna Blair if the association would be agreeable to the following conditions of lease, which were discussed by the Board, for a one-half acre public use parcel to be used for subdivision road maintenance materials: 1). Annual payment of $100; 2). Thirty (30) day notice of termination; 3). Control of the property by fencing. The Blair’s reported they were unsure of the associations’ liabilty insurance with regard to control of the property, i.e. fencing, and also expressed a need for a driveway to the subject property. The Chairman asked that the matter be re-agendaed after the Blairs meet with their Homeowners’ Association Board to clarify liability insurance, fencing, and driveway issues.
Commissioner Roy Ellis, an active member of the Madison County United Way Team, introduced fellow team member Willie Gamalero, who presented information on Madison County agencies that benefit from United Way financial support and reported on the present campaign to raise $120,000 in Madison County. 
Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve a proposed 2009 Calendar Year Holiday Schedule for Madison County.
Discussion followed on County Commissioner Committee Memberships. Commissioner Parrish asked to be relieved of the Emergency Management Department Assignment. Commissioner Martin volunteered to accept said responsibility. Commissioner Ellis and Commissioner Parrish also agreed to the following swap: Madison County Development Council and North Florida Economic Development Partnership from Commissioner Parrish to Commissioner Ellis; and Senior Citizens Committee from Commissioner Ellis to Commissioner Parrish. Mr. Cherry stated he would look into a possible Commissioner Committee Membership. on the 4-H Advisory Council. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to approve the following Committee Memberships:
Commissioner Hamrick RC & D Council
                                                Recreation Committee
                                                Farm Bureau
                                                Tourist Development Council
Commissioner Vickers Suwannee River Economic Council
                                                Fire Board
                                                Northwest Florida Housing Authority
                                                Healthy Start
Commissioner Parrish               Transportation Disadvantaged
                                                Regional Landfill Authority
                                                Small County Coalition
                                                Community Alliance
                                                Regional Library Planning Council
                                                Senior Citizens Committee
Commissioner Martin                S.H.I.P. Advisory Committee
                                                Cherry Lake Beach
                                                Transportation Disadvantaged (alternate)
Department Assignment: Emergency Management
Commissioner Ellis                    Regional Library Planning Council
                                                North Central Florida Regional Planning Council
                                                Madison County Memorial Hospital
                                                Small County Coalition
                                                Work Force Development Board
                                                Madison County Development Council
                                                North Florida Economic Development Partnership
            With regard to the “Budget Amendment Request for Professional Services for Administration” Mr. Cherry reported approximately $40,000 of a 2020 Vision Grant from the Florida Department of Community Affairs (DCA) remained unspent at the end of the 2007-2008 fiscal year and $16,800 of those funds are requested for the 2008-2009 fiscal year for Comprehensive Plan Amendment consulting services. Upon a motion by Commissioner Ellis, seconded by Commissioner Parrish, the Board voted unanimously to approve said Budget Amendment Request.
Sheriff Pete Bucher presented an Application for Funding Assistance to the Florida Department of Law Enforcement for a Justice Assistance Grant in the amount of $1,438.00 for Overtime For Deputies. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously to amend the agenda to consider said application. A motion was then made by Commissioner Martin and seconded by Commissioner Ellis to approve said Application for Funding Assistance. Motion carried 5-0.
Madison County Property Appraiser advised the Board, in consideration of future budgets, that analysis of current year sales indicate a decrease in property values.
County Attorney Reeves advised the Board, both old and new commissioners, that a refresher on Florida Sunshine Laws would be beneficial. He stated he would be willing to make a presentation, if a representative of the First Amendment Foundation was unable to come to Madison. The Board by consensus agreed to agenda said presentation for the next Regular Meeting if possible.
Mr. Cherry reported work on a plan, which he will present at the next Regular Meeting, which would allow twenty-two (22) parking spaces behind the Annex and adjoining new county building.
County Planner Jeanne Bass reported on District and At-Large vacancies on the Planning and Zoning Board. The Chairman asked that the matter be agendaed for the next Regular Meeting. Mrs. Bass also referred the Board to the vacant positions on the Madison County Design Review Board.
Upon inquiry by Mrs. Bass, Commissioner Parrish confirmed her vote not in favor of said Resolution for a multi-use bike path/trail along the abandoned railroad on State Road 145.
In reference to programming at the County Extension Office, Commissioner Martin suggested that each commissioner meet with the County Coordinator on their ideas of programs offered by that department.
Commissioner Ellis reported the Lee and Cherry Lake Volunteer Fire Departments were both awarded grants and offered his thanks to Jim Stanley and Vicki Brown of Emergency Management for their help in writing the successful grant applications.
Commissioner Ellis also asked the Road Department to examine and correct the shoulder work on the newly paved County Road 255.
Commissioner Ellis also asked staff to inquire into the causes of the numerous accidents on Interstate 10 in Madison County, which require services of county and municipal emergency agencies.
The Clerk brought to the attention of the Board a request by a local vendor to provide county fire extinguisher services. Mr. Sanders reported the county currently uses two out-of-county fire extinguisher companies to service its county departments and buildings. A motion was made by Commissioner Martin and seconded by Commissioner Ellis to amend the agenda to consider said request. A motion was then made by Commissioner Martin to advertise for bids for the county’s fire extinguisher services. Motion was seconded by Commissioner Ellis and carried unanimously.
Mr. Bill Thompson asked to be considered for the District 2 Planning and Zoning Board position and to include the Planning and Zoning Board in the proposed Sunshine Laws presentation. He also asked the Board to follow the Procedural Rules for the Meetings of the Board of County Commissioners during the meetings.
Mr. Rudy Hamrick, retired County Extension Agent, asked the Board to make a request to Madison County resident Commissioner of Agriculture Charles Bronson for assistance in painting and repairing the roof of the state-owned Madison County Agriculture Center. The Board by consensus approved drafting such a letter by Mr. Cherry for the Chairman’s signature.
There being no further business, the Chairman adjourned the meeting at 10:50 A.M.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Roy W. Vickers, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners


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