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BOCC Special Minutes November 13, 2008


                                         BOARD OF COUNTY COMMISSIONERS
                                                      MADISON COUNTY, FLORIDA
                                                         COURTHOUSE ANNEX
                                           MINUTES OF THE SPECIAL MEETING
                                               THURSDAY, NOVEMBER 13, 2008
                                                                      8:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Ricky Henderson (District 1), Roy Wayne Vickers (District 2), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry and County Clerk Tim Sanders. Commissioner Ronnie Moore (District 3) was unable to attend due to a prior commitment.
 The Chairman, Honorable Roy Wayne Vickers, called the meeting to order
The Clerk explained the purpose of the meeting was to approve office space for the Sheriff’s administrative offices. He referred to materials entitled AMENDED PROPOSAL FOR OFFICE SPACE FOR THE SHERIFF’S OFFICE having information on the following proposals:
A.     County-owned Building adjoining Annex
2,112 square feet: $18,000-$20,000 for improvements per Clemons, Rutherford & Associates, Inc. using Madison Correctional Institution inmate labor
B.     Tommy Greene Buildings at NE corner of Shelby and Pinckney
(2,352 total square feet for five proposed buildings)
2,352 square feet @ proposed $0.56 per square foot = $1,333.33 per month rent
                                                                                    = $16,000 annual rent
plus 4% cost of living increase per year, i.e. 2nd year = $16,640, etc.
Mr. Sanders also referred to and read for the record a letter from Sheriff-elect Ben Stewart regarding the proposed move of the Sheriff’s Office from the Courthouse. A motion was made by Commissioner Henderson and seconded by Commissioner Ellis for the Board to choose the renovation of a portion of the newly-purchased county-owned building located next to the Annex for the Sheriff’s administrative offices because it is the least costliest of the two proposals for the county. Motion carried (4-0)
There being no further business, the Chairman adjourned the meeting at 8:20 A.M.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Roy W. Vickers, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners


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