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BOCC Minutes October 15, 2008


                                         BOARD OF COUNTY COMMISSIONERS
                                                    MADISON COUNTY, FLORIDA
                                                         COURTHOUSE ANNEX
                                         MINUTES OF THE REGULAR MEETING
                                               WEDNESDAY, OCTOBER 15, 2008
                                                                      4:00 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry and County Clerk Tim Sanders. County Attorney George T. Reeves was not in attendance due to illness.
 The Chairman, Honorable Wayne Vickers, called the meeting to order and Mr. Sanders opened with prayer and pledge to the flag.
Upon a motion by Commissioner Ellis, seconded by Commissioner Moore, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, add to New Business No. 11. Proposal by Mr. Tommy Greene to provide office space for Sheriff’s Administrative Office; and at the request of Commissioner Moore, amend New Business No. 2 wording from “Big Bend Transit” to “Madison County Transportation Disadvantaged Coordinating Board”. 
Under Petitions From The Public, Mr. Sully Economou reported on community concerns expressed in his presence of employee friction in the County Extension Office and asked the Board to bring findings of the alleged issue back for discussion at a future Regular Meeting. He also recommended the Extension Office develop annual goals and objectives and report to the Board each month on meeting those criteria. Commissioner Martin stated he also heard from sources of alleged problems at the Extension Office, would meet with the Extension Director, and report back to the Board at the next Regular Meeting.
The minutes of the Regular Meeting held on September 17, 2008, the minutes of the Special Meeting held on September 24, 2008, the minutes of the Public Hearing held on September 24, 2008, and the Regular Meeting held on October 1, 2009 were presented for review. Upon a motion by Commissioner Martin, seconded by Commissioner Ellis, the Board voted unanimously (5-0) to approve said minutes as presented.
Upon a motion by Commissioner Martin, seconded by Commissioner Henderson, the Board voted unanimously to approve the Consent Agenda (1. Approval of Subgrant Agreement for Emergency Management; 2. Budget Amendment Request for Emergency Medical Services; 3. Approval of the Bond for two new members to the Madison County Memorial Hospital Board of Directors: Mr. Isham Benjamin Harris, Jr. and Mr. Carson Lee Cherry).
Solid Waste/Recycling Director Jerome Wyche presented a proposal to “piggy-back” an Aucilla Area Solid Waste Administration bid for waste tire disposal, which would offer considerable savings to Madison County. A motion was made by Commissioner Henderson and seconded by Commissioner Martin for the Board to proceed with the idea to piggy-back with said bid. Motion carried unanimously (5-0).
Road Department Coordinator Robert Henderson and County Engineer Bill Steves referred to an aerial photograph of EAST MADISON SUBDIVISION and a request for the county to open and pave SE Brown Terrace for two blocks from SE Coleman Street south to SE Gillislee Street.   Mr. Steves reported the problem with the unopened 40 foot right-of-way is a drop in elevation of 43 feet and extremely large oak trees located therein. He also reported an approximate cost of $300,000 for the 600 of said improvements and suggested the Board consider a pedestrian walkway/linear park instead, possibly funded with Community Development Block Grant (CDBG) funds. Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously to explore all avenues, such as grants, to construct a walkway along said right-of-way.
Commissioner Moore introduced Big Bend Transit, Inc. General Manager Ted Waters to report on services provided the citizens of Madison County. He reported his agency was chosen by the Madison County Transportation Disadvantaged Coordinating Board to perform transport services for veterans, non-emergency medical, and the general public. He also stated a need still exists for more funding for transportation disadvantaged citizens here in Madison County. The Clerk reported the 2008-2009 budget has $3,586.00 budgeted for Big Bend Transit, Inc. A motion was made by Commissioner Moore and seconded by Commissioner Ellis to increase said budget an additional $5,000 pending the sale of county property located on U.S. 221 south of Greenville. Motion carried 3-2 with Commissioners Henderson and Martin opposed.
Big Bend Hospice, Inc. Community Relations Coordinator Michele Brantley along with Madison County Big Bend Hospice Advisory Board Members Deloris Jones, Lillian Balloon, and Louise Strickland presented a Proclamation to the Board for approval, which proclaims the month of October, 2008 as Big Bend Hospice Month in honor of the organization’s 25th birthday. Ms. Jones read the Proclamation for the record and thanked the Board and the community for allowing Big Bend Hospice, Inc. to provide hospice care for the past 25 years. Upon a motion by Commissioner Martin, seconded by Commissioner Moore, the Board voted unanimously to approve said Proclamation.
Madison County Forest Area Supervisor Elijah Terrell and Senior Forester James Fleming of the Department of Agriculture and Consumer Services Division of Forestry presented the ANNUAL REPORT ON FOREST PROTECTION-COOPERATIVE FORESTRY ASSISTANCE-TWIN RIVERS STATE FOREST PROGRAMS AND ACTIVITIES IN MADISON COUNTY, FLORIDA for Fiscal Year 2007-2008. Mr. Terrell reviewed the Forest Protection Programs, which include the Wildfire Control Program, Fire Prevention, and Rural Community Fire Protection. Mr. Fleming followed with a review of the Cooperative Forestry Assistance Program, which includes County Forester Landowner Assistance, Florida Forest Stewardship Program, Insect Disease Control, and Environmental Education Programs.
Madison County Chamber of Commerce and Tourism Executive Director Ted Ensminger presented a Tourist Development Fund Grant Request for Greenville Country Christmas, approved by the Tourist Development Council (TDC) in the amount of $2,000. Upon a motion by Commissioner Moore, seconded by Commissioner Henderson, the Board unanimously approved said $2,000 grant request.
Mr. Ensminger also presented for approval an advertising proposal for Florida Travel & Lifestyles Magazine, approved by the TDC in the amount of $8,960. A motion was made by Commissioner Moore and seconded by Commissioner Henderson for the Board to approve said $8,960 grant request. Motion carried 5-0.
Mr. Ensminger also presented a proposal from The Ultimate High School Sports Show for an exclusive sponsorship opportunity for statewide exposure of the Madison County High School Cowboy Football Team and the Madison County community. He reported the proposed multi-media advertising package, which includes television, AM/FM radio, magazine, and internet, is valued at $41,000. After negotiations, Mr. Ensminger reported the cost was reduced to $25,000, with $12,500 requested from Tourist Development Grant Funds and the remainder funded from private advertising contributions. A motion was made by Commissioner Moore and seconded by Commissioner Martin for the Board to approve said TDC approved grant request in the amount of $12,500.   Motion carried 5-0.
Mr. Tommy Greene, in response to a need for temporary office space for the Sheriff’s Administrative Office, presented a proposal to contract with the county to provide rental space in proposed buildings built on property located on the block east of the Courthouse along Pinckney Street. Mr. Greene proposed a rental fee of $1.00 per square foot and stated the buildings would be ready to move in by December 1st. He added the buildings would not be built, if not leased by the county. Mr. Sanders reported the architect from Clemons, Rutherford & Associates, who is working on the current Courthouse improvement project, has made preliminary drawings for review by Sheriff Bucher of a temporary 1600 square foot office space in the county’s newly acquired building next to the Courthouse Annex. He stated estimates of costs to build said office space, using inmate labor from Madison Correctional Institution, are not available at this time to compare with Mr. Greene’s proposal. The Board by consensus approved placing the matter on the agenda for the next Regular Meeting.
Chairman Vickers directed the Board’s attention to the presentations by firms for Administrative Services for a proposed Community Development Block Grant- Economic Development (CDBG-ED) for entrance road and drainage improvements located within the Madison County Development Complex on Dale Leslie Drive and Interstate 10. The Clerk explained the “Rating Sheet” for each Commissioner to fill out according to a ranking criteria having 100 maximum points.
The first presentation was made by Mr. Jim Parrish of Parrish and Associates of Tallahassee, followed by representatives of Hatch Mott MacDonald of Pensacola. The final presentation for said Administrative Services was made by representatives of Jordan & Associates of Orange Park.
At 6:30 P.M. the Chairman directed the Board’s attention to a Public Hearing to consider the adoption of AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE FUTURE LAND USE PLAN MAP OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED; RELATING TO AN AMENDMENT OF MORE THAN TEN ACRES OF LAND, PURSUANT TO AN APPLICATION, CPA- 08-1, BY THE PROPERTY OWNER OF SAID ACREAGE, UNDER THE AMENDMENT PROCEDURES ESTABLISHES IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR CHANGING THE LAND USE CLASSIFICATION FROM HIGHWAY INTERCHANGE TO RURAL DEVELOPMENT-2, FROM AGRICULTURAL-2 (LESS THAN OR EQUAL TO 1 DWELLING PER 10 ACRES) TO RURAL DEVELOPMENT-2, AND FROM AGRICULTURAL-2 (LESS THAN OR EQUAL TO 1 DWELLING UNIT PER 10 ACRES) TO RESIDENTIAL-1 (LESS OR EQUAL TO 2 DWELLING UNITS PER ACRE) AND TO DESIGNATE SAID RESIDENTIAL-1 LANDS AS URBAN DEVELOPMENT AREA OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. The property owner, Mr. Dennis Lee, presented the Board with a map, which showed the present and proposed use of 541 acres of land located in sections 20 and 29, township 1 south, range 10 east at the southeast quadrant of the Interstate10 and County Road 53 interchange. Chairman Vickers opened the hearing to the public for comments. Hearing none, the Public Hearing was closed. A motion was then made by Commissioner Martin and seconded by Commissioner Moore to approve said ordinance. Motion carried 5-0.
Chairman Vickers next directed the Board’s attention to a Public Hearing to consider the adoption of AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE MADISON COUNTY LAND DEVELOPMENT CODE, AS AMENDED; PURSUANT TO AN APPLICATION, LDC 08-2 BY THE BOARD OF COUNTY COMMISSIONERS; PROVIDING FOR AMENDING A PORTION OF SECTION 4.4.H.2(h), ENTITLED LAND USE DISTRICT REQUIREMENTS, HIGHWAY INTERCHANGE, SPECIAL EXCEPTION USES BY DELETING SPECIAL EXCEPTION USES EXCEEDING 50,000 SQUARE FEET IMPERVIOUS LAND COVERAGE AND USES WITH A TOTAL LAND AREA OF FIVE OR MORE ACRES; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. County Planner Jeanne Bass referred to said Section 4.4 of the Land Development Code. The Chairman opened the hearing to the public for comments. Hearing none, the Public Hearing was closed. A motion was made by Commissioner Henderson and seconded by Commissioner Ellis to approve said ordinance. Motion carried 5-0.
Presentations were next made by representatives of the following firms for Engineering Services for said road and drainage improvements funded by a CDBG-ED grant: Reynolds, Smith and Hills, Inc. of Sarasota; Creech Engineers, Inc. of Tallahassee; and Mittauer and Associates, Inc. of Tallahassee. 
Supervisor of Elections Jada Woods Williams extended a thank you to the Board for their contribution in a successful Primary Election and asked the Commissioners and public to take advantage of early voting for the November 4th General Election beginning October 20th.
The County Coordinator reminded the Board of the Annual Employee Appreciation Luncheon on November 5th, this year being held at the County Extension Office. Mr. Cherry also reported the Florida Association of Counties Legislative Conference begins November 19, which is the same day as the second Regular Meeting in November.
Regarding a request by a local vender to offer drug testing services to the county, Mr. Cherry suggested, advertising for proposals for said services. The Board by consensus approved said recommendation.
Mr. Cherry also presented proposals to replace two pickup trucks in Animal and Mosquito Control with one new pickup. And also, to move an existing pickup from the Solid Waste/ Recycling Department to replace two vehicles in Facility Maintenance. The proposals on the trucks were from Robinson Motor Company (2008 Ford F150 4WD XL Crew Cab pickup truck @ $24,300.00 and 2008 Ford F150 2WD XL Regular Cab @ $16,300.00) and State Contract bids from Orville Beckford Ford in Milton (2009 Ford F150 4x2 @ $16,527.00 and 2009 F150 4x4 Crew Cab @ $27,389.00). The Board by consensus agreed with Mr. Cherry’s proposals and to purchase locally.
After tallying all Commissioners’ Ranking Sheets for the CDBG-ED Administration Services and Engineering Services, the Clerk published the following total points and rankings –
For Administrative Services:      1. Parrish and Associates                      457
                                                2. Jordan and Associates                      387
                                                3. Hatch Mott MacDonald                   335
For Engineering Services:          1. Reynolds, Smith and Hills                  427
                                                2. Creech Engineers                              406
                                                3. Mittauer and Associates, Inc.            400
Upon a motion by Commissioner Moore, seconded by Commissioner Ellis, the Board voted unanimously to approve said rankings by Commissioners’ ratings/points as published by the Clerk.
There being no further business, the Chairman adjourned the meeting at 8:00 P.M.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Wayne Vickers, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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