Madison County, Florida
Residents
Businesses
Visitors
Meetings

Request For Proposals
Bid Notice

Home CodeRED Madison County Florida
Meetings and Agendas


BOCC Minutes September 3, 2008

 

                                         BOARD OF COUNTY COMMISSIONERS
 
                                                   MADISON COUNTY, FLORIDA
 
                                                         COURTHOUSE ANNEX
 
                                         MINUTES OF THE REGULAR MEETING
 
                                              WEDNESDAY, SEPTEMBER 3, 2008
 
                                                                      9:00 A.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
 The Chairman, Honorable Alfred Martin, called the meeting to order and opened with prayer and pledge to the flag.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, add to New Business No. 7, Approval of Department of Agriculture Division of Forestry increase in fire assessment; New Business No. 8, Approval of Progress Energy easement across former Valdosta Southern Railroad right-of-way. Mr. Cherry also reminded the Board of a Department Head luncheon at noon at the County Extension Office.
 
The minutes of the Special Meeting held on August 7, 2008, the minutes of the Special Meeting held on August 14, 2008, the minutes of the Regular Meeting held on August 20, 2008, and the Special Meeting held on August 20, 2008 were presented for review. Upon a motion by Commissioner Moore, seconded by Commissioner Henderson, the Board voted unanimously (5-0) to approve said minutes as presented.
 
Upon a motion by Commissioner Henderson, seconded by Commissioner Ellis, the Board voted unanimously to approve the Consent Agenda (1. Approval of Certification Form for the SHIP Annual Report; 2. Approval of Certification of Regulatory Reform for the SHIP Program; 3. Approval of Updated FIVE YEAR SCHEDULE OF IMPROVEMENTS for Madison County).
                       
Mr. Cherry referred to an APPRAISAL OF REAL PROPERTY by C. T. McWilliams, Jr. of a 137-acre county-owned parcel located south of Greenville on U. S. Highway 221 in section 28, township 1 north, range 7 east. Mr. McWilliams estimated the market value of the property as of August 21, 2008 to be $178,500. Mr. Cherry reported contacting the Suwannee River Water Management District and the Aucilla Area Solid Waste Administration about their interest to purchase said property.
 
The County Coordinator also referred to the latest appraisal from Milliron Appraisal Services, LLC of the property located adjacent to the Courthouse Annex at 235-239 SW Pinckney Street. The Board by consensus asked Mr. Cherry and Mr. Sanders to meet with the property owner to negotiate a purchase price for the building and property and to agenda the matter for the next Regular Meeting.
 
Madison County Senior Citizens Executive Director Rosa Richardson asked the Board to approve a Special Exception Request to build a new Senior Citizens Center in the City of Madison Industrial Park at the corner of Harvey Greene Drive and State Road 14. County Planner Jeanne Bass explained a public purpose facility is allowed in an Industrial land use area only by Special Exception. Chairman Martin opened the meeting for public input. Hearing none, he returned discussion back to the Board. Upon a motion by Commissioner Ellis, seconded by Commissioner Henderson, the Board voted unanimously to approve said Special Exception Request.
 
The Chairman directed the Board’s attention to AN ORDINANCE ENACTED PURSUANT TO SECTION 125.35(3), FLORIDA STATUTES, AND THE COUNTY’S HOME RULE POWERS PROVIDING AN ALTERNATIVE AND SUPPLEMENTAL METHOD FOR SELLING AND CONVEYING REAL AND/OR PERSONAL PROPERTY AND LEASING REAL PROPERTY OWNED BY THE COUNTY; PRESCRIBING DISPOSITION STANDARDS AND PROCEDURES TO BE USED THEREFORE; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The County Attorney explained the purpose of the ordinance was in connection with the conveyance of county-owned property, especially with regards to the economic development of the property along Interstate 10. After a review of the proposed ordinance by Mr. Reeves, Chairman Martin opened the meeting for public comment. Mr. Mark Branham inquired about provisions to require a land buyer to fulfill its obligations. Mr. Reeves provided assurances that policies are in place to protect the county. There being no further comments, the Chairman closed the public hearing portion of the meeting. The Clerk read the heading of the proposed ordinance for the record. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers to approve said ordinance as presented. Motion carried 5-0.
 
Mr. Cherry presented an aerial photograph of the county-owned, economic development property adjoining Interstate 10 located south of Dale Leslie Drive with a proposed ingress-egress right-of-way. He stated Community Development Block Grant-Economic Development (CDBG-ED) funds were available to improve the proposed roadway and add lift stations for the property. Mr. Cherry asked the Board for guidance on the presentation of proposals for Professional Services to the Board that are associated with said grant. Upon a motion by Commissioner Ellis, seconded by Commissioner Henderson, the Board voted unanimously to appoint a committee made up of Mr. Cherry, the Road Department, and a designee from the Madison County Development Council (MCDC) to prepare a short-list of three (3) proposals for Board review. Mr. Reeves advised the committee meeting must be advertised as a public meeting and each company noticed. The Chairman asked to re-agenda the matter for the next Regular Meeting.
 
Chairman Martin directed the Board’s attention to AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA PROVIDING FOR THE IMPOSITION OF AN ADDITIONAL COURT COST IN CRIMINAL CASES OF $65.00 PURSUANT TO SECTION 939.185, FLORIDA STATUTES; PROVIDING FOR ALLOCATION OF FUNDS RECEIVED FROM ADDITIONAL COURT COSTS; PROVIDING AREAS EMBRACED; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
The Clerk explained the additional $65 court cost would be distributed as follows: 25% to fund court innovations; 25% to assist legal aid programs in the county; 25% to fund materials for county law libraries; and 25% used to support juvenile assessment centers and other juvenile alternative programs. The Chairman opened the meeting for public comment. Hearing none, the public hearing portion of the meeting was closed. The Clerk read the heading of the proposed ordinance for the record. A motion was made by Commissioner Ellis and seconded by Commissioner Vickers to approve said ordinance as presented. Motion carried 5-0.
 
            Upon a motion by Commissioner Moore, seconded by Commissioner Henderson, the Board voted unanimously to approve A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, RECOGNIZING AND COMMENDING WILLIAM JOHNSON BIBB, M.D., ON BEING SELECTED BY THE FLORIDA HOSPITAL ASSOCIATION AS ONE OF 10 FINALISTS FOR THE 2008 HOSPITAL HERO AWARD.
 
            Mr. Cherry reported on an inquiry to purchase a 100 by 200 foot parcel of land in NORTHWOOD SUBDIVISION dedicated to the county for public purpose use at the time the subdivision plat was approved. He asked the Board for direction on the possible disposal of the property located on NE Celosia Drive that is joined by two property owners. The Board by consensus asked that the interested party make a request to the Board at the next Regular Meeting.
 
            Upon a motion by Commissioner Ellis, seconded by Commissioner Henderson, the Board voted unanimously to approve an additional cost for Fire Protection Services by the Florida Department of Agriculture Division of Forestry from $9,461.97 to $29,348.76 for the 2008-2009 fiscal year. The Clerk noted the additional requested funds were in the Fire Assessment budget for the 2008-2009 fiscal year.        
 
Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve a 20 foot wide Easement Area for Progress Energy Florida, Inc. across county-owned Rails to Trails (formerly Valdosta Southern Railroad right-of-way) land.
 
Mr. Cherry asked the County Attorney to assist in the preparation of an Interlocal Agreement between Madison and Jefferson Counties for Veterans Service Officer duties similar to the existing agreement for a Multi-Jurisdictional Building Official Position between the two counties. The County Coordinator also reported on a review of out-of-county purchases for supplies by Board Departments that will be presented at the next Regular Meeting. He also reported three property owners contacted by the Suwannnee River Water Management District located in the West Farm Low area are interested in the appraisal and assessment of their properties. He added the District would like for the County to own any properties purchased and that buildings upon said properties be demolished. Mr. Cherry also reported the Appreciation Supper sponsored by the Board, himself, and Mr. Sanders for the County’s volunteer firefighters is scheduled for Thursday, September 18th at the Cherry Lake 4-H Camp.
 
Commissioner Ellis commended the employees of the Public Works Department for all their good work in the aftermath of Hurricane Gustav and for the coordinated efforts of the volunteer fire departments, Emergency Management, and the utilities. The Commissioner’s comments were seconded by all.
 
County Attorney Reeves updated the Board on a hearing in the Circuit Court before Judge Peach regarding Perpetual Energy and the cleanup of the old Biomass Site on Rocky Ford Road. He also advised he would prepare a “Notice” for the sale of county-owned property per the ordinance enacted earlier in the day to Pyramid Bakery for the next Regular Meeting.
 
Commissioner Moore graciously recognized District 3 Commissioner-elect Renetta Parrish and wished her well. He reported a great experience serving Madison County for the past sixteen (16) years.
 
Upon the recommendation of Road Department Coordinator Robert Henderson, the Board by consensus approved an extension of 28 days for Anderson-Columbia Inc. to complete work on County Road 360.
 
Solid Waste/Recycling Coordinator Jerome Wyche referred to a paper he prepared dated August 28, 2008 regarding proposed increases in prices effective October 1st to offset the cost of fuel. He stated a resolution for approval by the Board of said price increases will be presented at the next Regular Meeting. Mr. Wyche also reported a ribbon-cutting ceremony for the State Road 53 North Collection Center will take place on Wednesday, September 17th.
 
The Clerk presented the latest 2008-2009 Fiscal Year Budget Recap based upon a tentative millage of 8.9015, a 7.2% cost decrease in employee health insurance, a 3%/$750 minimum cost of living adjustment, $300,000 in revenue from the Legislature for Amendment 1 to fiscally constrained counties, and also $41,000 to the County Health Department. He stated a reduction in millage to the roll-back rate of 8.4205 mills would reduce the $331,161 General Fund balance to $11,068. 
 
Mr. Sanders mentioned use of the General Fund balance for Greenville Library improvements would, according to a conversation he had with Library Director Danny Hales, aid future state match money to the county.
 
Chairman Martin recommended the Board look again into creation of a County Fire Coordinator position and asked Mr. Cherry to provide a Job Description for Board review.
 
Mr. Sanders provided the Board with the number of County employees that are currently signed up for Payroll Direct Deposit. He reported only 14 of 102 employees have not taken advantage of the service and recommended the Board approve mandatory Direct Deposit in order to save approximately $1,000 a year in bank check stock alone. A motion was made by Commissioner Vickers and seconded by Commissioner Moore to approve the Clerk’s recommendation effective October 1, 2008. Motion carried 5-0.
 
There being no further business, the Chairman adjourned the meeting at 10:45 A.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Alfred Martin, Chairman
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

Archived Meetings and Agendas


MADISON COUNTY IS AN AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY/SECTION 504/FAIR HOUSING JURISDICTION.
© 2011 Madison County Florida | Web Site Design and Content Management by JSS Enterprises, Inc

Madison County Florida