Madison County, Florida
Residents
Businesses
Visitors
Meetings

Request For Proposals
Bid Notice

Home CodeRED Madison County Florida
Meetings and Agendas


BOCC Minutes August 20, 2008

                                         BOARD OF COUNTY COMMISSIONERS

 

                                                 MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                                 WEDNESDAY, AUGUST 20, 2008

 

                                                                      4:00 P.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

 The Chairman, Honorable Alfred Martin, called the meeting to order and Mr. Sanders opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, add to New Business No. 4, Agreement between Kimley-Horn and Associates, Inc. and Madison County for “Completing Future Land Use Element and Land Development Code Revisions”; No. 5, Amendment to driveway policy resolution; and at the request of Mr. Reeves, add to New Business No. 6, Attorney Fee Agreement between Cary A. Hardee, II,  Attorney at Law and Madison County for Special Counsel to the Madison County Value Adjustment Board; and at the request of Mr. Sanders add Approval of Minutes from the Special Meeting held on August 6, 2008 at 8:30 A.M. and Approval of Minutes from the Special Meeting held on August 6, 2008 at 8:45 A.M.; and at the request of Mr. Cherry add to Public Works Department item No. 1, Approval of Interlocal Agreement for Creation of a Regional Transportation Plan between Madison County and Taylor County to improve Morris Steen Road; and at the request of Commissioner Ellis add to Public Works Department item No. 2, Acceptance of roads in Norton Creek Subdivision.    

 

The minutes of the Regular Meeting held on August 6, 2008 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve said minutes as presented.

 

Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Status Report for the Madison County SHIP Program through June 2008; 2. Resolution 2008-08-20, recognizing the Forestry Community for their strong commitment to protect Florida’s wetlands and water resources; 3. Acceptance of grant for Hazard Analysis Update for Emergency Management; 4. Budget Amendment Request for General Fund-Code Enforcement; 5. Budget Amendment Request for Solid Waste and Emergency Medical Services; 6. Budget Amendment Request for Facilities Management; 7. Budget Amendment Request for Fire Assessment; 8. Budget Amendment Request for Recycling; 9. Budget Amendment Request for I-10 Infrastructure Fund; 10. Budget Amendment Request for Law Enforcement; 11. Budget Amendment Request for Transportation-Capital Projects; 12. Budget Amendment Request for Emergency Management; 13. Budget Amendment Request for State Aid to Libraries; 14. Budget Amendment Request for Emergency Medical Services).

 

Mr. Cherry asked the Board to appoint a Community Development Block Grant (CDBG) Citizen Advisory Task Force comprised of five citizens to provide assistance in the development of a proposed grant to provide funding for an access road off Dale Leslie Drive and a lift station in the Madison County Economic Development Park.  Mr. Cherry suggested members of the Madison County Development Council (MCDC) be appointed to said Advisory Task Force.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to appoint a Task Force made up of MCDC members.

 

Discussion followed on the Preliminary Population Estimate for Madison County for April 1, 2008 by the University of Florida Bureau of Economic and Business Research in the amount of 20,152 (18,520 less inmates), and also, 15,870 (14,262 less inmates) for the unincorporated area of Madison County.  A motion was made by Commissioner Ellis and seconded by Commissioner Moore, to approve said estimates as presented.   Motion carried 5-0.

 

County Planner Jeanne Bass presented for approval an agreement between Kimley-Horn and Associates, Inc. and Madison County in accordance with the terms of the Master Agreement for Continuing Professional Services dated May 23, 2008 for “Completing Future Land Use Element and Land Development Code Revisions”.  Ms. Bass reviewed the Scope of Services of the work to be done for a fee of not to exceed $23,000.  Mr. Cherry reported funds were available in the present 2007-08 fiscal year budget.  Upon a motion by Commissioner Henderson, seconded by Commissioner Ellis, the Board voted unanimously to approve said agreement.

 

Ms. Bass also addressed a need for direction from the Board regarding requests for driveway permits to access platted subdivision lots from the paved County Kitchen Road.  She reported the requests are from property owners that have existing access to their lots from platted interior roads in the subdivision.  Mr. Bill Thompson stated wording on the face of the subdivision plat restricts access to all platted lots from interior roads, except two.  A motion was made by Commissioner Henderson and seconded by Commissioner Moore to not allow access off Country Kitchen Road for platted subdivision lots with access from interior roads and for county staff to not entertain requests for driveway permits or process applications.  Motion carried 5-0.  The County Attorney advised he would draft an amended driveway policy resolution for the Board’s consideration, which will memorialize the Board’s action.  The amended resolution will also, according to a consensus of the Board, direct customers to apply for and make payment for driveway permits in the County Administrative Office for their convenience.

 

Mr. Reeves directed the Board’s attention to a proposed ATTORNEY FEE AGREEMENT between Cary A. Hardee, II, Attorney at Law, and Madison County for Special Counsel to the Madison County Value Adjustment Board.  Mr. Reeves reported new guidelines from the state require the VAB to only employ legal counsel not representative of a taxing authority. Mr. Reeves noted the compensation for Mr. Hardee’s services would be $150 per hour.  Upon a motion by Commissioner Moore, seconded by Commissioner Henderson, the Board voted unanimously to approve said agreement.      

  

The Clerk read for the record the minutes of the first Special Meeting held on August 6, 2008 at 8:30 A.M.  Upon a motion by Commissioner Ellis, seconded by Commissioner Moore, the Board voted unanimously to approve said minutes as presented.

 

The Clerk read for the record the minutes of the second Special Meeting held on August 6, 2008 at 8:45 A.M.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said minutes as presented.

 

Road and Bridge Coordinator Robert Henderson presented for approval an INTERLOCAL AGREEMENT FOR CREATION OF A REGIONAL TRANSPORTATION PLAN between Madison County and Taylor County to participate in a Florida Department of Transportation (FDOT) Regional Incentive Program to improve Morris Steen Road, which is a regionally significant roadway.  A motion was made by Commissioner Ellis and seconded by Commissioner Moore for Madison County to enter into said Interlocal Agreement to receive funding from FDOT for said road improvements.  Motion carried 5-0.

 

Commissioner Ellis reported NORTON CREEK subdivision developer Chip Beggs would like for the roads in said subdivision to be under the jurisdiction of the county and has offered $45,000 to the county to bring them up to standards for acceptance.  Commissioner Ellis stated the roads have been in existence for three years and are in good shape.  He added that the $45,000 is 10% of a bond the county did not require at the time of the subdivision development.  Mr. Henderson reported the roads in the subdivision were built to standards, the only problem being the application of the sod along the edge of limerock driving surface.  A motion was made by Commissioner Ellis and seconded by Commissioner Henderson to accept Mr. Beggs’ offer of $45,000 for needed road improvements to dedicate the subdivision roads to the county.  In discussion, Mr. Bill Thompson on behalf of Mr. Beggs, stated all lots in the subdivision have been sold and the offer of $45,000 was an ample amount to bring the roads up to county standards.  Mr. Henderson reported the County Engineer estimated a cost based upon county standards of $65,000 to improve the existing grades.  Motion carried 4-1 with Chairman Martin opposed.

 

In “Petitions From The Public” Mr. Sully Economou addressed an omission in the “Recommendations” of a July 16, 2008 presentation by Kimley-Horn and Associates, Inc. to the Board regarding the expansion of land use categories in Madison County.  The County Planner noted Kimley-Horn acknowledged their error in the omission of the following category under “Density within Agricultural areas from A-1 (1 unit per 40 acres0 and A-2 (1 unit per 10 acres) to:”

A-5 : 1 unit per 40 acres (Maximum density)

 

Mr. Economou asked that said omission, which should have been part of Kimley-Horn’s recommendations, be part of the minutes.

 

Mr. Economou also noted an important phrase was left out of the 2020 Vision Land Use Committee objectives.  Ms. Bass reported an amended list of objectives from the Land Use Committee was forwarded to the University of Florida with the following paragraph corrected:

 

No more density exceptions in A-1 unless property is completely separated by a county maintained road and is a minimum of 10 acres and/or the entire parcel up to 40 acres.  Provisions still may be made for those that qualify under the family homestead provision.

 

            Solid Waste/Recycling Coordinator Jerome Wyche reported the State Road 53 North Collection Center, which will be a joint-use facility with the City of Madison, will open September 3rd.  He also stated on August 30th his department will host an Amnesty Day for hazardous household waste.

 

            Mr. Cherry reported the proposed Tuten Collection Center in the New Home Community has a small wetland area on the two-acre parcel that needs to be delineated.  The estimated cost for the location of the wetlands is $1500.  The County Attorney advised the Board that the Tuten family attorney reported the family wishes to sell the property with the restriction that the site not be open on Sundays.  The Board by consensus directed Mr. Reeves to advise the Tuten family attorney the County will pay fair market value for the proposed property without restrictions.

 

            Mr. Cherry asked the County Attorney to prepare an Interlocal Agreement with Jefferson County to share Madison County’s Veterans Service Officer similar to the current agreement between the counties for Building Official services.

 

Mr. Reeves reported the need for the county to enact an ordinance to transfer a two-acre parcel of land in the County Economic Development Park next to Interstate 10.  He stated he has already prepared the ordinance for advertising and consideration at the next Regular Meeting in order to rightfully transfer the deed.  The Board by consensus approved said action by the County Attorney.

 

At 6:00 P.M. Chairman Martin called the meeting back to order for a scheduled joint meeting with the Madison City Commission regarding recommendations made by Engineer Frank Darabi for alternative clean-up measures at the old City/County landfill on Rocky Ford Road.  Present from the City were Commissioners Jim Catron, Sumpter James, Jim Stanley, Judy Townsend, and Myra Valentine.  Also present were City Manager Harold Emrich and City Clerk Leeann Hall.

 

Mr. Darabi introduced in attendance his associate Geologist John Locklear, ITT Attorney Gary Hunter, and ITT consulting engineer Paul Seavy.

 

Mr. Darabi in his presentation referred to a power-point presentation made earlier to the Board entitled MADISON COUNTY LANDFILL SUPERFUND SITE, which gave a history of the 90 acre landfill site that began operation in 1970.  Mr. Darabi stated the County, City and ITT agree to look for another method of remediation, which has been in operation for fourteen years, and to appeal to the Environmental Protection Agency (EPA) and the Florida Department of Environmental Protection (DEP) to request a reduction in groundwater sampling frequency.  He explained another path of remediation would entail additional costs and he wanted his clients, the City and the County, and also ITT to understand that.

 

After his introduction, Mr. Darabi opened the meeting for questions and dialogue.  Discussion followed on the possibility that ITT chemical-contaminated drums remain buried in the Yard Trash Area (YTA) of the landfill, evidenced by sampled testing well data. 

 

Mr. Hunter stated ITT would like to see focused revisions to the existing remedy, i.e. reduced monitoring, reduced operating costs and wear on the present system, and acceptance by DEP and EPA of the offsite Point of Compliance, which is 500 feet from the YTA and located on adjacent Bochnia property.  He added that it would be extraordinarily expensive and not realistic to start over for the three parties involved, even with the present split of 60% ITT, 20% County, and 20% City.  Mr. Hunter stated the two main issues are the Point of Compliance test well and ownership of the Point of Compliance property for testing purposes.

 

Mr. Fain Poppell, whose company once provided the operation maintenance of the YTA site, suggested the purchase of a 1000 foot easement from the corner of the YTA through the Point of Compliance to a “clean” off-site well in addition to the purchase of the Point of Compliance area.

 

Mr. W. J. Spradley brought attention to a parcel of land east of Greenville with five acres of shredded plastic piled 40 to 60 feet high.  Mr. Darabi stated he visited the site at one time, but it is totally unconnected to the YTA site.

 

In conclusion, Mr. Darabi stated with County and City approval, he would meet with the principal partners and contact DEP and EPA regarding proposals to reduce monitoring and pumping and to reach a clear understanding of the Point of Compliance well testing.  The County Commission and City Commission, both by consensus, approved Mr. Darabi’s approach.

 

Mr. Darabi advised he would present a quarterly report to the Board and the City until further action is required

 

There being no further business, the Chairman adjourned the meeting at 7:10 P.M.

 

                                                                        Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Alfred Martin, Chairman

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


Archived Meetings and Agendas


MADISON COUNTY IS AN AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY/SECTION 504/FAIR HOUSING JURISDICTION.
© 2011 Madison County Florida | Web Site Design and Content Management by JSS Enterprises, Inc

Madison County Florida