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BOCC July 16, 2008

                                         BOARD OF COUNTY COMMISSIONERS

 

                                                  MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                                    WEDNESDAY, JULY 16, 2008

 

                                                                      4:00 P.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

 The Chairman, Honorable Alfred Martin, called the meeting to order and Veterans Service Officer Rev. Oliver Bradley opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Ellis, seconded by Commissioner Henderson, the Board voted unanimously (5-0) to approve the agenda as presented.

 

The minutes of the Regular Meeting held on July 2, 2008 was presented for review.  Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously (5-0) to approve said minutes as presented.

 

Ms. Cindy Colwell of the Madison County Property Appraiser’s GIS office reported progress made in updating the county’s 911 address data for GPS mapping devices.  She stated signage, especially along County Road 255 for directions to the Nestle Waters plant, would be helpful until completion of the update scheduled for the second quarter of 2009.  Commissioner Ellis stated Nestle would take care of all costs for signage along county roads to the plant to correct problems with trucks getting lost on county graded roads.  Upon a motion by Commissioner Ellis, seconded by Commissioner Henderson, the Board voted unanimously to direct Road Department staff to begin work on said road signage.

 

County Attorney Reeves reviewed proposed amendments in the AGREEMENT BETWEEN MADISON COUNTY TOURIST DEVELOPMENT COUNCIL AND MADISON COUNTY CHAMBER OF COMMERCE, most notably compensation paid the chamber and supervision of the Executive Director.  Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously to approve said Agreement as presented.

 

  Honorable Frances Ginn, Tax Collector, presented the Tax Collector’s Recapitulation of the Tax Roll(s) for Madison County, Florida, for the 2007 tax year.  Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve said Recapitulation of the Tax Roll(s).

 

County Planner Jeanne Bass presented a re-configuration of lots in MADISON PLANTATION SUBDIVISION, an unrecorded subdivision in section 1, township 2 south, range 10 east and section 36, township 1 south, range 10 east.  The new configuration would leave three lots sold as originally divided, and two new large tracts (Tract #A-80.05 acres & Tract #B-36.27 acres).  The County Attorney advised the re-configuration of said lots would fall under old rules prior to changes in the Land Development Regulations.  A motion was made by Commissioner Henderson and seconded by Commissioner Moore to approve said lots re-configuration as presented, and for the county to not take any enforcement action.  Motion carried 5-0.

 

Solid Waste/Recycling Coordinator Jerome Wyche presented for approval an INTERLOCAL AGREEMENT BETWEEN JEFFERSON COUNTY AND MADISON COUNTY FOR THE REQUEST AND USE OF THE COOPERATIVE COLLECTION CENTER ARRANGEMENT GRANT.  Mr. Wyche reported the County Attorney reviewed the agreement and found the county could live with Section 4 of agreement, regarding default and termination and the requirements of the Florida Department of Environmental Protection.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers to approve said Interlocal Agreement with Jefferson County as the Host County.  Motion carried 5-0. 

 

Mr. Cherry referred to a letter from the Florida Association of Counties regarding Public Safety Coordinating Councils (PSCCs) and membership as mandated by Florida Statute 951.26.  Upon a motion by Commissioner Henderson, seconded by Commissioner Vickers, the Board voted unanimously to approve Commissioner Ellis, who volunteered to serve, as the Board’s designee on said newly established council.

 

The Clerk presented a paper entitled FY 2009 Tentative Budget Millage Rate Proposal Analysis and reviewed different millage rates and their associated proceeds for the upcoming 2008-2009 fiscal year based upon the current year taxable value of $700,497,626.  The calculated millage rate cap imposed by the Legislature of 8.1534 would generate ad valorem tax proceeds in the amount of $5,711,437 or $124,015 less than the current 2007-2008 fiscal year proceeds. Mr. Sanders also presented a Partial 2008-2009 FY Budget Recap for the General Fund and Fine and Forfeiture Fund based upon a millage rate of said 8.1534 and one based upon a millage rate of 8.9015.  He reported the initial budget requests of county departments and constitutional offices were very conservative and based upon the millage cap of 8.1534 the Board would be faced with balancing a deficit of $695,148 at the beginning of the budget process, while a tentative millage rate of 8.9015 would result in a beginning deficit of $197,307.  He stated the proposed expenditures included no increase in county employee health insurance costs, no employee cost of living raises, and no budgeted fiscally constrained county Amendment One funding from the Legislature.  He added the expenditures included a transfer of $4,497,101 from the General Fund to balance Fine and Forfeiture.  Mr. Sanders also reminded the Board that the Tentative Millage Rate, once established, could only be decreased during the budget process. Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously (5-0) to approve the Tentative Millage Rate of 8.9015 for Certification to the Property Appraiser.  A motion was made by Commissioner Henderson and seconded by Commissioner Vickers to set the Tentative Budget Hearing for Wednesday, September 10th at 5:30 P.M. in the Annex Board Room.  Motion carried 5-0.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Ellis, the Board voted unanimously to amend the agenda to consider approval of a CONTRACT FOR SERVICES presented by Sheriff Bucher between Apalachee Center, Inc. and Madison County Board of County Commissioners for Jail inmate psychiatric services.  The Sheriff reported no changes in the proposed contract renewal.  A motion was made by Commissioner Ellis and seconded by Commissioner Moore to approve said contract.  Motion carried 5-0.

 

Road Department Coordinator Robert Henderson presented a photograph of a Taylor County “SLOW DUST HAZARD” road sign, and also an associated cost of $52.00 for said 18”x18” sign and 10 foot pole.  Commissioner Vickers reported having inquiries about signage to slow people down on dusty roads.  Mr. Henderson said signs, if approved, would be placed on roadways at houses or groups of houses upon request.  Discussion followed on adoption of a policy, on enforcement, and on bearer of costs.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers for staff to develop a policy for Board consideration of “Dust Hazard” signage.  Motion carried 3-2 with Chairman Martin and Commissioner Ellis opposed.

 

Commissioner Moore asked the County Attorney to check on the Attorney General’s opinion regarding the cost recovery program for emergency services.

 

The Board by consensus directed Mr. Cherry to seek additional appraisals on the property located at 235-239 SW Pinckney Street offered to sell to Madison County.

 

County Planner Jeanne Bass introduced Karen Waterman and Jon Sewell of Kimberly-Horn and Associates, Inc. who presented a power-point presentation entitled Madison County Zoning/Land Use Analysis Overview.  Ms. Waterman and Mr. Sewell reviewed their work, performed with grant funding, built around the recent visioning process and included examination of the County’s zoning and future land use options; and a goal of simplifying and clarifying codes, i.e. allowable uses and Comprehensive Plan vs. Land Development Code.

 

Chairman Martin directed the Board’s attention to a scheduled Public Hearing at 5:30 P.M. for enactment of AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE FUTURE LAND USE PLAN MAP OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED; RELATING TO AN AMENDMENT OF TEN OR LESS ACRES OF LAND, PURSUANT TO AN APPLICATION, CPA 08-2, BY THE PROPERTY OWNERS OF SAID ACREAGE, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR CHANGING THE LAND USE CLASSIFICATION FROM RESIDENTIAL-1 (LESS THAN OR EQUAL TO 2 DWELLING UNITS PER ACRE) TO COMMERCIAL OF CERTAIN LAND WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.  The County Planner reported the application by Keith and Regina Thompson is for 4.17 acres located on U.S. Highway 90 east of Madison in section 23, township 1 north, range 9 east.  The Chairman opened the hearing for public comments.  Hearing none, the public comments portion of the hearing was closed.  A motion was made by Commissioner Ellis and seconded by Commissioner Vickers to approve said ordinance.  Motion carried 5-0.

 

Chairman Martin directed the Board’s attention to a Public Hearing scheduled for 5:30 P.M. for enactment of AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE FUTURE LAND USE PLAN MAP OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED; RELATING TO AN AMENDMENT OF MORE THAN TEN ACRES OF LAND, PURSUANT TO AN APPLICATION, CPA 08-1, BY THE PROPERTY OWNER OF SAID ACREAGE, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR CHANGING THE LAND USE CLASSIFICATION FROM HIGHWAY INTERCHANGE TO RURAL DEVELOPMENT-2, FROM AGRICULTURAL-2 (LESS THAN OR EQUAL TO 1 DWELLING UNIT PER 10 ACRES) TO RURAL DEVELOPMENT-2, AND FROM AGRICULTURAL-2 (LESS THAN OR EQUAL TO 1 DWELLING UNIT PER 10 ACRES) TO RESIDENTIAL-1 (LESS OR EQUAL TO 2 DWELLING UNITS PER ACRE) AND TO DESIGNATE SAID RESIDENTIAL-1 LANDS AS URBAN DEVELOPMENT AREA OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.   The applicant, Mr. Dennis Lee of Woodlands III, Ltd., presented a map of the subject property situated in the southeast quadrant of the Interstate 10 and County Road 53 interchange in sections 20, 21, and 29, township 1 south, range 10 east.  Mr. Lee reviewed the proposed changes to 541 acres in land use classifications.  Chairman Martin opened the hearing for public comments.  Hearing none, the public comment portion of the hearing was closed.  A motion was made by Commissioner Moore and seconded by Commissioner Henderson to approve said ordinance and review by the Department of Community Affairs.  Motion carried 5-0.

 

Chairman Martin directed the Board’s attention to a Public Hearing scheduled for 5:30 P.M. for enactment of AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE MADISON COUNTY COMPREHENSIVE PLAN; RELATING TO AN AMENDMENT TO THE TEXT OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED, PURSUANT TO AN APPLICATION, CPA 07-8, BY THE BOARD OF COUNTY COMMISSIONERS, AND IN RESPONSE TO AN OBJECTION, RECOMMENDATIONS AND COMMENTS REPORT PREPARED BY THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS, DATED MAY 23, 2008, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR ADDING A PUBLIC SCHOOL FACILITIES ELEMENT TO THE COMPREHENSIVE PLAN, AMENDING THE INTERGOVERNMENTAL COORDINATION ELEMENT OF THE COMPREHENSIVE PLAN TO ADD A POLICY CONCERNING COORDINATION WITH THE SCHOOL BOARD, AND AMENDING THE CAPITAL IMPROVEMENT ELEMENT OF THE COMPREHENSIVE PLAN TO ADD PUBLIC SCHOOL FACILITIES LEVEL OF SERVICE STANDARDS AND TO AMEND THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.  Chairman Martin opened the hearing for public comments.  Hearing none, the public comments portion of the hearing was closed.  Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve said ordinance. 

 

The Clerk presented to the Board the STATEMENT OF ACTUAL AND ESTIMATED REVENUE AND STATEMENT OF EXPENDITURES, ENCUMBRANCES AND APPROPRIATIONS as of June 30, 2008. 

 

There being no further business, the Chairman adjourned the meeting at 6:15 P.M.

 

                                                                       

 

Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Alfred Martin, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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