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BOCC Minutes July 2, 2008

                                         BOARD OF COUNTY COMMISSIONERS


                                                  MADISON COUNTY, FLORIDA


                                                         COURTHOUSE ANNEX


                                         MINUTES OF THE REGULAR MEETING


                                                     WEDNESDAY, JULY 2, 2008


                                                                      9:00 A.M.



The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders, and Mr. Bailey Browning for County Attorney George T. Reeves.


 The Chairman, Honorable Alfred Martin, called the meeting to order and Veterans Service Officer Oliver Bradley opened with prayer and pledge to the flag.


Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, add New Business item No. 7, Approval of waiver of road closure fees and survey for New Bethel Primitive Baptist Church; delete New Business item No. 6, Dedication of Walker-Williams Playground located at 509 NE Persimmon Drive in Pinetta at 2:30 PM; delete Unfinished Business item No. 2, Appraisal concerning property located at 235-239 SW Pinckney Street to Madison County; and at the request of Commissioner Moore move Consent Agenda item No. 7 (Approval of Continuation/Termination Form for Life/Health Insurance) to New Business item No. 8; and at request of Mr. Cherry move Consent Agenda item No. 6 (Approval of Tourist Development Council Grant for North Florida Concerts, Inc. in the amount of $3,200.00) to New Business item No. 9; add to Public Works Department item No. 3, Interlocal Agreement between Jefferson County and  Madison County for the Request and Use of the Collection Center Arrangement Grant; and at the request of Mr. Sanders add to New Business item No. 10, Approval of County Health Insurance Selection Committee.


The minutes of the Regular Meeting held on June 18, 2008 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve said minutes as presented.


Under “Petitions From The Public” Mr. Ray Griffin, Chairman of the Madison County Chamber of Commerce, introduced the new Executive Director of the Chamber, Mr. Ted Ensminger.


Mr. Cherry recognized Mrs. Lisa Flournoy of the Madison Junior Auxiliary and Solid Waste/Recycling Coordinator Jerome Wyche, recipients of the 2008 Best Practice Finalist Award in the Leadership Category for its “Cans 4 Kids” green initiative at the Sustainable Florida Best Practice Awards ceremony in Tallahassee.


In connection with the “Cans 4 Kids” project, Mr. Wyche reported only one organization, Needy Families of Florida, responded to the newspaper advertisement to continue the fundraising/recycling project.  Mrs. Judy Dean and Mrs. Christy Grass representing Needy Families of Florida reported over 600 children in Madison County were recipients of Christmas gifts last year from their organization.  Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to approve Needy Families of Florida to continue the county’s Recycle 4 Charity Project. Mrs. Flournoy ceremoniously passed a recyclable aluminum can to Mrs. Dean and Mrs. Grass to continue the worthwhile program.


Mr. Warren Jones and Ms. Freda Lyons, representing Tallahassee Memorial Hospital Trauma Center, reported as of May 1st the center had obtained a “provisional” status as a Level 2 trauma center.  Ms. Lyons stated the region surrounding Leon County has not had a trauma center due to finances, and according to a legislative study, has the highest mortality rate in the state due to trauma.  She added that from May 2007 to April 2008, the trauma center cared for 788 patients, 39 of which were from Madison County.  Ms. Lyons also stated the Tallahassee City Commission and the Leon County Board of County Commissioners, who budgeted $300,000 each for the center, suggested she update the surrounding counties on the new trauma center and costs associated with medical care for its citizens.


Upon a motion by Commissioner Moore, seconded by Commissioner Ellis, the Board voted unanimously to appoint Ms. Lucille Day of Greenville as the Board’s citizen representative on the Value Adjustment Board.


Animal/Mosquito Control Coordinator Jamie Willoughby presented for approval the 2008-2009 fiscal year Madison County Mosquito Control Tentative Budget for Arthropod Control in the amount of $48,500.07 (Local match $24,250.03).  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said budget as presented.


Mr. Sanders presented at the request of the Florida Small County Coalition A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA REGARDING COST OF FUEL FOR INDIVIDUALS, BUSINESSES, GOVERNMENTS AND ALL CONSUMERS IN MADISON COUNTY, FLORIDA, AND IN THE UNITED STATES.  A motion was made by Commissioner Moore and seconded by Commissioner Ellis to approve said resolution which expresses the Board’s concern to Congress and insists that steps be taken to reduce the cost of fuel, subject to amending the actual cost of a barrel of oil as of today in said resolution.  Motion carried 5-0.


Mr. Michael Curtis recognized Mr. Bryant Thigpen of North Florida Concerts, Inc. and presented an information sheet regarding Fall Fest ’08 at Yogi Bear’s Jellystone Park on November 6 through 9, and also a paper that detailed the proposed event Media Advertising total of $6,200.  Mr. Curtis explained the Tourist Development Council (TDC) approved $3,200 for the upcoming event and he would like to request the full $6,200 from the Board.  New Chamber of Commerce Executive Director Ted Ensminger recommended approval due to the potential large number of visitors to Madison County over a three to four day period.  The Clerk reported funds were available in the TDC budget.  Commissioner Henderson, Chairman of the TDC, recommended the request go back to TDC before proceeding.  A motion was made by Commissioner Vickers and seconded by Commissioner Moore to approve said $6,200 request, subject to TDC approval.  Motion carried 4-1 with Chairman Martin opposed.


Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously to approve the Consent Agenda (1. Status Report for the Madison County SHIP Program through May 2008; 2. Acceptance of and Certificate of Participation for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program; 3. Easement for Progress Energy for power and lighting at the State Road 53 North Collection Site; 4. Payment from DCA Grant to the University of Florida for Vision 2020 Facilitation; 5. Appointment of Christy Glass to Planning and Zoning Board as Alternate Member).


Mr. Cherry reported the New Bethel Primitive Baptist Church made a request to the Board to waive the application fee and survey to vacate and close an unopened street (Turner Street) adjoining their property.  A motion was made by Commissioner Ellis and seconded by Commissioner Henderson to waive the road closure application fee with the understanding that a description of the proposed road closure be provided by the applicant.  Motion carried 5-0.


Discussion followed on a proposed form submitted by the Clerk’s Office for County Retiree continuation/termination of group term life insurance and group health insurance.  The Clerk stated the form would conform to the County’s unwritten policy of not allowing retirees to return to said insurance plans after they choose to terminate.  Upon a motion by Commissioner Moore, seconded by Commissioner Henderson, the Board voted unanimously to approve said County policy form.


The Clerk also asked the Board to appoint a County Employee Health Insurance Selection Committee to review bids.  A motion was made by Commissioner Henderson and seconded by Commissioner Vickers to appoint a committee made up of all Constitutional Officers, the Chairman of the Board, Mr. Cherry, the Clerk’s Insurance Deputy Clerk, and a representative from Emergency Medical Services and the Road Department.  Motion carried 5-0.


Road Department Coordinator Robert Henderson reported, at the request of Commissioner Moore, the estimated cost of paving Red Start Road a distance of 0.3 miles from U. S. Highway 221 to County Road 140 would be $26,017 using Anderson-Columbia while they are working in the area.  Mr. Henderson also stated the work could be done for $4000 less using County Road 140 resurfacing grant funds.  The Clerk reported after review of the County Transportation Trust Fund (Fund 20), it is estimated expenditures at the end of the current fiscal year will be approximately $51,000 over budget, due in most part to fuel costs $93,000 over budget.  Commissioner Moore inquired about available funds in the Small County Fiscally Constrained Fund.  Mr. Sanders reported there were sufficient funds available for the proposed road work expenditure.  A motion was made by Commissioner Moore and seconded by Commissioner Ellis to approve the paving of Red Start Road at a cost of $22,617 from the Fiscally Constrained Fund and budget amendment.  Motion carried 5-0.


At the request of Commissioner Henderson, the Road Department Coordinator stated the St. Thomas Church Road now has a good base from the previous paving project, but it is deteriorating.  Mr. Henderson suggested the road be considered for paving during the budget process.  He also stated Anderson-Columbia has given the Road Department a quote of $111,000 to resurface the 1.2 mile portion of road.


Upon a motion by Commissioner Ellis, seconded by Commissioner Moore, the Board voted unanimously to approve a RESOLUTION AUTHORIZING THE CHAIRMAN OF THE MADISON COUNTY BOARD OF COUNTY COMMISSIONERS TO EXECUTE THE REIMBURSEMENT AGREEMENT OF THE SMALL COUNTY ROAD ASSISTANCE PROGRAM WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION KNOWN AS FINANCIAL PROJECT #424161-1-58-01 for the resurfacing of County Road 255 from U. S. Highway 90 to Interstate 10.


Mr. Browning advised after review of the INTERLOCAL AGREEMENT BETWEEN JEFFERSON COUNTY AND MADISON COUNTY FOR THE REQUEST AND USE OF THE COOPERATIVE COLLECTION CENTER ARRANGEMENT GRANT that Solid Waste/Recycling Coordinator Jerome Wyche ask for clarification of Section 4 (Default and Termination) requirements of the Florida Department of Environmental Protection.  Chairman Martin asked that this item be re-agendaed for the next Regular Meeting.  Mr. Wyche reported Jefferson County would be the host county for the grant, which would allow both counties to work together in the disposal of waste.


There being no further business, the Chairman adjourned the meeting at 10:45 A.M.


                                                                        Board of County Commissioners

                                                                        Madison County, Florida



                                                                              Alfred Martin, Chairman




Tim Sanders, Clerk to the Board of

County Commissioners


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