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BOCC Minutes June 4, 2008

                                         BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                                     WEDNESDAY, JUNE 4, 2008

 

                                                                      9:00 A.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

 The Chairman, Honorable Alfred Martin, called the meeting to order and Commissioner Moore opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Ellis, seconded by Commissioner Moore, the Board voted unanimously (5-0) to approve the agenda as amended:  at the request of Mr. Cherry add to New Business No. 7, Presentation by Suwannee River Regional Library Director Danny Hales, and at the request of Commissioner Ellis add to New Business No. 8, Appointment of Ms. Shirley VonRoden to the Tourist Development Council.

 

The minutes of the Regular Meeting held on May 21, 2008 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said minutes as presented.

 

Under “Petitions From The Public” Ms. Deloris Jones invited the Commissioners to personally make a monetary donation in support of a Chit Chat Camp for Boys program sponsored by the Nu Omega Omega Chapter of Alpha Kappa Alpha Sorority, Inc. on June 14th.  She stated the camp will address money management, school drop-out, health issues, sex education and manhood for young males ages 10 to 18.

 

Mrs. Marianne Green presented a paper and discussed two issues, one on energy and one on pollution.  She addressed a concern of hers that zoning in the county allows an annual dirt bike celebration without consideration of pollution from gas-powered engines.  Mrs. Green also asked the Board to support a proposed gas transmission line through the county, which will permit the Progress Energy plant in Ellaville to convert to a gas-fired plant.  In conclusion she exhibited a grass called cogon that she called a menace to Madison County and offered information about its eradication.

 

Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Approval of Budget Preparation for Fiscal Year 2008-2009 Calendar of Events; 2 Approval of ACS Annual Contract for Systems and Services; 3. Status Report for the Madison County SHIP Program through April 2008).

           

            Suwannee River Regional Library Director Danny Hales reviewed with the Board recently enacted legislation regarding State Aid to counties, particularly rural county funding from the state.  He stated some counties in the Panhandle have expressed concerns about cuts in funding as a result of the legislation.  He stated the funding protection for rural counties is still in existence with the legislation he supported, but this year all counties will share the burden of a $5,000,000 cut in State Aid.

 

            The County Attorney presented a proposed AGREEMENT BETWEEN MADISON COUNTY TOURIST DEVELOPMENT COUNCIL AND MADISON COUNTY CHAMBER OF COMMERCE.  Mr. Reeves reviewed the following revisions of the past AGREEMENT:

a). Section 5. Compensation To Be Paid Chamber (up from $16,000 to $30,000); b). Section 7. Supervision (by Chamber Board);  c). Section 10. Duration and Term (one calendar year, rather than two).  Chamber President Ray Griffin reported he hoped to have a new Executive Director on board by the end of the next week.  Upon a motion by Commissioner Henderson, seconded by Commissioner Vickers, the Board voted unanimously to approve said AGREEMENT.

 

            Reference was made to a letter from the City of Madison dated May 30, 2008, which indicated Commissioner James Catron will be the new representative on the Tourist Development Council (TDC) in place of Commissioner Myra Valentine.  A motion was made by Commissioner Moore and seconded by Commissioner Henderson, to approve the appointment of Mr. Catron to the TDC.  Motion carried 5-0.

 

Mr. Cherry introduced Ms. Beth Kirkland, Executive Director of the Economic Development Council of Tallahassee/Leon County, Inc. and Mr. Alan Byington, a member of the Board of Directors of Big Bend Regional Health Information Organization.  Ms. Kirkland introduced a proposed RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, CERTIFYING THAT THE BIG BEND REGIONAL HEALTH INFORMATION ORGANIZATION PROGRAM IS CONSISTENT WITH LOCAL PLANS AND REGULATIONS AND COMPREHENSIVE PLAN.  Ms.Kirkland explained the purpose of the resolution was to allow Madison County, along with about seven (7) other rural North Florida counties around Leon County, access to broadband services for healthcare purposes.  Ms. Kirkland also reported there was no commitment of county funds with approval of said proposed resolution.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board unanimously approved said resolution.

 

Emergency Management Director Jim Stanley presented for approval the STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONSTRUCTION MANAGER, where Construction Manager is Also the Constructor, between Madison County Board of County Commissioners and Peter Brown Construction, Inc. for the new Emergency Operations Center.  Mr. Stanley reported the county has received approximately $17,000 of the $205,000 federal grant for the construction.  He added, even though the grant was approved, there is no guarantee reimbursement will come be forthcoming.  The Clerk recommended moving forward with the project and if the federal government does live up to its obligation, then funds could be used from available Fiscally Constrained County funds.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers to approve said Agreement.  Motion carried 5-0.

 

The County Attorney advised the Board on legislative changes to the Value Adjustment Board (VAB).  He reported the five-member VAB will now be made up of two County Commissioners and a citizen chosen by the Board of County Commissioners having homestead property in Madison County subject to Ad Valorem taxes; and one School Board Member along with one citizen chosen by the School Board having a business in the county subject to Ad Valorem taxes.  Property Appraiser Leigh Barfield also presented information regarding the VAB.  The Board by consensus agreed to consider the VAB citizen member at the next Regular Meeting.

 

Commissioner Roy Ellis recommended the appointment of Lee Town Council Member Shirley VonRoden to a vacant position on the Tourist Development Council (TDC).  Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve said recommendation.

 

Commissioner Moore made reference to a letter to the Board from Road Department Coordinator Robert Henderson regarding his recommendation to renew the current Engineering Contract with Reynolds, Smith and Hills, Inc. for a period of three years.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said Engineering Contract renewal.  Mr. Cherry was asked to send a letter to Reynolds, Smith and Hills, Inc. of said action by the Board.

 

County Planner Jeanne Bass reported the dedication of the new playground in Pinetta associated with the Rails to Trails project is scheduled for July 2nd.

 

Commissioner Ellis reported Mr. Charles Gillman has agreed to furnish to the county, on an ongoing basis, sand clay materials from his property for road improvement purposes at no cost.  Mention was also made that another county property owner is also providing fill material at no charge to the Road Department.  The Board by consensus agreed to send letters of agreement to remove said materials to both property owners for their signatures.

 

The Clerk recommended postponing Requests For Proposals for county property, liability, and workers’ compensation due to a fast-approaching renewal date of August 1st for those insurance coverages.  The Board by consensus agreed to postpone the process until early 2009.

 

There being no further business, the Chairman adjourned the meeting at 10:40 A.M.

 

                                                                       

 

Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Alfred Martin, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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