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BOCC Special Minutes May 14, 2008

                                         BOARD OF COUNTY COMMISSIONERS


                                                  MADISON COUNTY, FLORIDA


                                                         COURTHOUSE ANNEX


                                           MINUTES OF THE SPECIAL MEETING


                                                    WEDNESDAY, MAY 14, 2008


                                                                      5:00 P.M.



The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), and Ronnie Moore (District 3).  Also present were County Coordinator Allen Cherry and County Clerk Tim Sanders.


 The Vice-Chairman, Honorable Wayne Vickers, called the meeting to order and explained the purpose of the meeting was to award a contract for Professional Planning and Engineering Services for Madison County.


County Planner Jeanne Bass reported funding for the proposed project to create a zoning map for the county was from a grant from the Florida Association of Counties.  The following submittals were made in response to the county’s Request For Qualifications:


1.      Kimley-Horn and Associates, Inc., Tallahassee

2.      Madison Engineering, LLC, Madison

3.      URS Corporation, Tallahassee


Mr. Cherry explained this project is just a small part of the overall process to create a zoning map for the county.  He stated work continues with the North Central Florida Regional Planning Council, but the grant funding provided an opportunity to look at new, creative ideas with another land planning consultant.


Ms. Bass stated after a thorough review of all consultants’ knowledge of the project and work with similar communities and counties, staff recommends Kimley-Horn and Associates, Inc. for the job.  She added the deadline for the project is June 1, 2008 and the cost is $5,000.


Ms. Karen Waterman of Kimley-Horn and Mr. Alan Hart of URS gave brief overviews of their respective planning and engineering firms and work experiences.  A representative from Madison Engineering was not present.


A motion was made by Commissioner Moore and seconded by Commissioner Henderson to accept county staff’s recommendation to approve a contract with Kimley-Horn and Associates, Inc. for consultant services to create a zoning map for the county.  Motion carried 3-0.


There being no further business, the Vice-Chairman adjourned the meeting at 5:30 P.M.




Board of County Commissioners

                                                                        Madison County, Florida



                                                                              Wayne Vickers, Vice-Chairman







Tim Sanders, Clerk to the Board of

County Commissioners


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