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BOCC Minutes May 7, 2008

                                         BOARD OF COUNTY COMMISSIONERS

 

 MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                                     WEDNESDAY, MAY 7, 2008

 

                                                                      9:00 A.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

 The Chairman, Honorable Alfred Martin, called the meeting to order and Mr. Sanders opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as presented.

 

The minutes of the Regular Meeting held on April 16, 2008 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Ellis, the Board voted unanimously (5-0) to approve said minutes as presented.

 

Mrs. Lisa Flournoy, on behalf of Junior Auxiliary, thanked the County for its support of the Cans 4 Kids project over the last year. She stated at the annual conference the local chapter received the National Association of Junior Auxiliaries Martha Wise Award for the project, whose purpose was to increase awareness of recycling and use recycling generated funds to help Madison County children with health-care needs.  She suggested other non-profit organizations, like the American Cancer Society Relay for Life, continue the recycling project in the county next year.  The County Attorney suggested, if the Board wished to continue the project, an advertisement be run in the local paper for responses from interested organizations.  Solid Waste/Recycling Coordinator Jerome Wyche congratulated the Junior Auxiliary for their good works.  The Board by consensus approved said advertisement by Mr. Wyche and for each commissioner to select an advisory committee member to recommend to the Board a deserving non-profit organization to continue the Cans 4 Kids recycling project.

 

Mrs. Ashley Sevor of Lake Park Nursing Home of Madison presented a PROCLAMATION to the Board to urge all members of the community to join in this year’s National Nursing Home Week observance from May 11 to May 17, 2008 by visiting our county’s nursing home residents and by recognizing the high quality of care our long term care facilities are providing.  Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to amend the agenda to consider said request.  A motion was then made by Commissioner Moore and seconded by Commissioner Vickers to approve said PROCLAMATION.  Motion carried 5-0. 

 

Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to approve the Consent Agenda (1. Approval of Requests for Longevity Bonuses; 2. Approval of Payment of Invoice for Modification to Sewer Line at existing I-10 business).

           

            Chairman Martin directed the Board’s attention to a Public Hearing to consider vacating, abandoning and discontinuing certain lots of record owned by John R. and Sybil C. Powell, the fee simple title owners of said lots, located in Madison County, Florida, more specifically described as follows: Lots 1-5, Block A, SULLIVAN STILL, according to the plat thereof, as recorded in Plat Book 2, Page 14, Public Records of Madison County, Florida, and return said lots to acreage.  Mr. Bill Thompson, on behalf of the Powells, submitted the request to the Board and explained all five lots comprised said Block A of subdivision.  The Chairman opened the Public Hearing for comments from the public.  Hearing none, the hearing was closed.  A motion was made by Commissioner Moore, seconded by Commissioner Vickers, to approve the request and A RESOLUTION (RESOLUTION NO. 2008-05-07B) OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA VACATING AND ABANDONING CERTAIN LOTS OF RECORD LOCATED WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, FLORIDA; PROVIDING FOR ADVERTISEMENT THEREOF; PROVIDING FOR RECORDATION, AND PROVIDING AN EFFECTIVE DATE.  Motion carried 5-0.

 

            Chairman Martin next directed the Board’s attention to another Public Hearing to consider vacating, abandoning and discontinuing certain lots of record owned by Kay Rousseau, the fee simple title owner of said lots, located in Madison County, Florida, more specifically described as follows: Lots 8, 9, and 10, OAK HAMMOCK, according to the plat thereof, as recorded in Plat Book 1, page 113, Public Records of Madison County, Florida, and return said lots to acreage.  County Planner Jeanne Bass presented information to the Board regarding the request by the petitioner.  The Chairman opened the Public Hearing for comments from the public.  Hearing none, the hearing was closed.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers to approve said request and A RESOLUTION (RESOLUTION NO. 2008-05-07C) OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA VACATING AND ABANDONING CERTAIN LOTS OF RECORD LOCATED WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY; PROVIDING FOR ADVERTISEMENT THEREOF; PROVIDING FOR RECORDATION, AND PROVIDING AN EFFECTIVE DATE.  Motion carried 5-0.

 

           

Mr. Joe McClung reported meeting with the Board approximately five years ago to request permission to use boat ramps on the Suwannee River for deadhead logging operation.  He stated he is in the process of extending a permit with the Department of Environmental Protection (DEP) to recover submerged pre-cut timber on rivers adjoining Madison County and again asked the Board for permission to use boat ramps at Boundary Bend on the Suwannee and the boat ramp near the Nestle Waters plant on the Withlacoochee.  Mr. McClung presented a photograph of the trailer he intends to use in the operation and reported the logs are twenty (20) feet long and weigh approximately 1000 pounds.  He referred to his DEP permit, which expired in April and Certificate of Liability Insurance in the amount of $1,000,000.  Mr. Reeves advised the county would need to be included as a “Certificate Holder” for the Liability Insurance.  Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously to approve Mr. McClung’s request to use said boat ramps for recovery of said pre-cut timber, contingent upon Madison County being included as a liability insurance Certificate Holder.

 

            Madison County Chamber of Commerce President Ray Griffin reported the Tourist Development Council (TDC) and Chamber would like to reactivate their agreement to share administrative costs to promote Madison County in and outside the county.  He stated the TDC voted at their last meeting to re-enter into said agreement.  The Board by consensus approved moving forward with adoption of said agreement.

 

            Ms. Jeanine Rogers-Harris of the Florida Department of Elder Affairs referred to a booklet entitled BLUEPRINT COMMUNITIES FOR A LIFETIME and asked the Board to embrace the Communities for a Lifetime initiative to help Florida communities become better places for elders to live, providing all residents the opportunity to contribute to the betterment of their communities.  Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve a resolution, with appropriate language inserted, that Madison County will make every effort to first evaluate and later remove barriers to create a Community for a Lifetime.

 

            Mr. Bryan Thomas of North Florida Economic Development Partnership (NFEDP) presented and reviewed a power point presentation regarding the Partnership, its mission, projects, and successes to date.  He also outlined the benefits to Madison County as a RACEC (Rural Area of Critical Economic Concern) County.  Based upon population Mr. Thomas stated Madison County’s membership would cost $991.00 for the next fiscal year.  Upon a motion by Commissioner Ellis, seconded by Commissioner Moore, the Board voted unanimously to amend the 2007-2008 fiscal year budget in the amount of $991 and approve membership in NFEDP.      

 

            Mr. Frank Mercer, CPA, CFP of the county’s outside auditors, Lanigan and Associates, P.C., presented the Board with the MADISON COUNTY, FLORIDA ANNUAL FINANCIAL REPORT as of SEPTEMBER 30, 2007, and also a booklet entitled AUDITED FINANCIAL STATEMENTS & MANAGEMENT LETTER for the Year Ended September 30, 2007 and reported an Unqualified (Clean) Opinion of the audit.  Mr. Mercer introduced Mr. John Keillor, CPA, who by way of a power point presentation, reviewed said AUDITED FINANCIAL STATEMENTS booklet, particularly the county’s Net Assets and Changes in Net Assets financial statements.  The audit recommended: 1. Accounts Receivable Aging Reconciliation, and 2. Implementation of Policy for Calculating Allowance for Doubtful Accounts for Emergency Medical Services.  Mr. Sanders noted his responses to the auditors’ recommendations and thanked the people of Lanigan & Associates, and especially Deputy Clerks Sandy Bass and Lessia Freeman, for their diligent work on the 2006-2007 fiscal year audit.

 

            At this time, Mr. Sanders was replaced at the dais by Mrs. Phyllis Lawson, Deputy Clerk.

 

Mr. Juan Botino presented the Madison County Patient Transportation System Mission Statement and Agreements to the Board for their review and approval.  After discussion, a motion was made by Commissioner Moore and seconded by Commissioner Vickers that the Agreements be approved.  The motion carried 5-0.

 

County Engineer Bill Steves asked the Board to approve RESOLUTION NO. 2008-05-07 and RESOLUTION NO. 2008-05-07A (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA AUTHORIZING THE CHAIRMAN TO EXECUTE AN APPLICATION TO THE FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION FOR A GRANT TO CONSTRUCT A BOAT LAUNCHING FACILITY WITHIN MADISON COUNTY) for Boundary Bend and Cherry Lake Boat Launching Facilities, respectively.  Mr. Steves explained that these two grants require a county match.  After discussion, a motion was made by Commissioner Henderson and seconded by Commissioner Moore that these Resolutions be adopted.  The motion carried 5-0.

 

Commissioner Moore advised the Board that the Aucilla Area Solid Waste Administration had sent Madison County a rebate check in the amount of $10,149.18.  He stated that, in lieu of lowering tipping fees, the Board of Directors decided to give rebates to those counties that qualified.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers that the rebate be accepted.  The motion carried 5-0.

 

Mr. Cherry asked the Board to approve the removal of trees from Department of Transportation (DOT) right-of-way in front of Madison County Development Complex property to make the county-owned land more marketable.  He stated that the expense could not be taken from the County Transportation Trust Fund but would need to be paid by the General Fund.  After discussion, a motion was made by Commissioner Henderson and seconded by Commissioner Moore that the trees be removed.   The motion carried 5-0.

 

County Engineer Bill Steves and Road Department Coordinator Red Henderson advised the Board that a new driveway permit policy is being prepared and will be presented for approval in the coming weeks. 

 

Road Department Coordinator Red Henderson asked the Board to approve and allow him to sign a change order on the County Road 360 and Moseley Hall Road project to include side drains and driveways with money left over from the grant.  A motion was made by Commissioner Henderson and seconded by Commissioner Ellis to amend the agenda to include this item.  The motion carried 5-0.  A motion was then made by Commissioner Henderson and seconded by Commissioner Moore to approve and allow Mr. Henderson to sign this change order.  The motion carried 5-0.

 

County Coordinator Allen Cherry advised the Board that City Manager Harold Emrich had asked that the County allow the City of Madison to repair a portion of Georgetown Road with a guarantee to the County.  After discussion, it was decided that Road Department Coordinator Red Henderson, County Engineer Bill Steves and Mr. Cherry would meet at the site and bring back an opinion or suggestion to the Board at the 5:30 P.M. portion of the meeting.

 

Commissioner Henderson advised that two members of the Tourist Development Council (TDC) had resigned—Mr. Stephen Pike who collects bed tax and Mr. Doug McNichol, an elected city official.  It was agreed by consensus that letters would be sent to Deerwood Inn and all three city councils to advise of the openings and ask if anyone was interested in serving on the TDC.

 

County Coordinator Allen Cherry advised the City of Madison would like to purchase a truck from Emergency Medical Services for $8,000.  He stated that this truck has been advertised and bids had been received.  County Attorney Reeves stated the Board could accept the City’s offer and reject any and all bids received.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers that the agenda be amended to address this item.  The motion carried 5-0.  A motion was then made by Commissioner Moore and seconded by Commissioner Henderson that all received bids be rejected and the City’s offer accepted and to allow staff to execute the title in exchange for $8,000.  The motion carried 5-0.

 

Solid Waste/Recycling Coordinator Jerome Wyche advised that work on the SR 53 collection center was progressing.  He also advised that Mr. Teford Norris of the Design Review Board had resigned leaving two vacant positions on this Board.

 

At 12:04 P.M. the meeting was recessed until 5:30 P.M.

 

At 5:30 P.M. Chairman Martin called the meeting back to order with Commissioner Ellis absent due to family illness, and also County Attorney Reeves unable to attend.  The Chairman directed the Board’s attention to the first Public Hearing to consider AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE MADISON COUNTY LAND DEVELOPMENT CODE, AS AMENDED; PURSUANT TO AN APPLICATION, LDC 08-1, BY THE BOARD OF COUNTY COMMISSIONERS; PROVIDING FOR AMENDING SECTION 4.4H.H, ENTITLED LAND USE DISTRICT REQUIREMENTS, HIGHWAY INTERCAHNGE, SPECIAL EXCEPTIONS BY ADDING FACILITIES FOR STORAGE AND DISTRIBUTION OF PRODUCTS INCLUDING WHOLESALE ACTIVITY AS A SPECIAL EXCEPTION USE WITHIN THE HIGHWAY INTERCHANGE (HI) LAND USE DISTRICT; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.  The Chairman opened the floor for comments from the public.  Hearing none, the public comments portion of the Public Hearing was closed.  County Planner Jeanne Bass reported the second and final Public Hearing to consider said ordinance would take place on May 21, 2008 at 5:30 P.M.

 

There being no further business, the Chairman adjourned the meeting at 5:50 P.M.

 

                                                                       

 

Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Alfred Martin, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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