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BOCC Minutes February 6, 2007

                                         BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                               WEDNESDAY, FEBRUARY 6, 2008

 

                                                                      9:00 A.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4) and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry and Deputy Clerk Phyllis Lawson.

 

The Chairman, Honorable Alfred Martin, called the meeting to order and Emergency Management Director Jim Stanley opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of County Coordinator Allen Cherry, remove Unfinished Business #1, Request for Funding from Big Bend Transit; add Unfinished Business #3, Request from Chip Beggs for purchase of two county bar pits located near his property.  The motion carried 5-0.

 

The minutes of the Special Meeting held on January 10, 2008 and the Regular Meeting held on January 16, 2008 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said minutes as presented.

 

Under “Petitions from the Public”, Mr. Don Curtis of Perry, newest member of the Suwannee River Water Management District (SRWMD) Governing Board, appeared to update the Commission on the current drought in our area.  At the present time, we are 20 inches short on rainfall and the time has come for water conservation measures to be implemented.  Mr. Curtis reminded the Commission that Jerry Scarborough is retiring as Executive Director of the Suwannee River Water Management District and advised that the governing board has chosen Mr. David Still to replace him.

 

Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1.  Acceptance of Edward Byrne Memorial Justice Assistance Grant for Sheriff’s Department; 2. Annual Report for Fiscal Year 2006-2007 from Aucilla Area Solid Waste Authority; 3. Budget Amendment Request for Administration/Constitutional Office; 4.  Budget Amendment Request for Library/General Fund; 5. Budget Amendment Request for Capital Projects Fund; 6. Budget Amendment Request for Recreation/General Fund for Fiscal Year 2008; 7.  Budget Amendment Request for Recreation/General Fund for Fiscal Year 2007; 8.  Budget Amendment Request for Special Assessment-Fire Department/Constitutional Office; 9. Budget Amendment Request for $15 State Court Facilities/Constitutional Office; 10. Emergency Medical Services Certificate of Public Convenience and Necessity; and 11. Request for Extension of Architectural and Project Management Services for the Madison County Recreation Park—Clemons, Rutherford and Associates, Inc.

 

Commissioner Moore advised that a copy of the Fiscal Year 2006-2007 Annual Report from Aucilla Area Solid Waste Authority had been given to the Clerk and would be on file in that office if anyone wished to review it.

 

In the matter of New Business, two companies presented proposals to provide construction management services for the Madison County Emergency Operations Center.  Representing Culpepper Construction Company, Inc. were Sparky Huddleston, Drew Gilbert, and Jeremy Bain.  Representing Peter R. Brown Construction, Inc. were Bobby Fickett, John Stewart, and Scott Brewer.

 

County Attorney George T. Reeves arrived at 9:37 A.M.

 

  Each Commissioner was given a score sheet on which he rated each company.  Upon completion of the presentations, Deputy Clerk Phyllis Lawson collected the score sheets and tallied them.  Culpepper Construction Company, Inc. received 355 points and Peter R. Brown Construction, Inc. received 462 points.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers to award the job to the company with the most points, Peter R. Brown Construction, Inc.  The motion carried 5-0.

 

Mr. Jeff Lawson of Tri-County Health Care/North Florida Medical Center asked the Board for a letter of support of a grant for his group to provide mental heatlh services.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers that the request for a letter of support be granted.  The motion carried 5-0.

 

Mr. Danny Hales, Director of Suwannee River Regional Library, presented a quote from Billy Burnette Construction Company in the amount of $2400.00 for repairs to the roofing system of the Madison County Library.  A motion was made by Commissioner Henderson and seconded by Commissioner Vickers that at least two more quotes be obtained for this job.  The motion carried 5-0.

 

In regard to the Request for Proposals for construction of the new Lee Library, Mr. Hales stated that three applications had been received.  It was agreed by consensus that all three companies would be scheduled for presentations at the first Board meeting in March.

 

Mrs. Dorothy Fugate and Mr. Jimmy Bunting asked the Board to waive the survey requirement for a Road Closure Application they had filed with the County.  After discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Ellis that the request be granted.  The motion carried 5-0.

 

County Attorney George T. Reeves presented a document entitled “Madison County Industrial Park Covenants and Restrictions” to the Board for their review and approval.  Mr. Reeves explained that the property has been annexed by the Town of Lee.  Therefore, Madison County no longer regulates the property, thus the need for the Covenants and Restrictions if the County wishes to maintain control over the parcels as to how they will be used.   Discussion followed regarding Item #9 – Option to Repurchase – as to the length of time allowed.  A motion was made by Commissioner Henderson that the document be approved subject to change to Item #9 – Option to Purchase - length of time remain one year with the Board reserving the right to grant a one-year extension, if needed, and that the Chairman and Clerk execute and record the document.  The motion was seconded by Commissioner Moore and carried 5-0.  The Board also agreed by consensus that the property be referred to as the Madison County Development Complex and the title of the document be changed to reflect the same.

 

Mr. George Blevins of the Sirmans Volunteer Fire Department asked the Board to approve to pay grant-matching requirements for new fire trucks for Sirmans and Greenville Volunteer Fire Departments in the amounts of $19,950 and $21,760, respectively.  Both departments have applied for and been granted Assistance to Fire Fighters Grants through Federal Emergency Management Agency (FEMA). A total of 5% of the match requirements are due thirty (30) days after award of the grant and the other 5% is due upon delivery of the trucks.  After discussion, a motion was made by Commissioner Moore and seconded by Commissioner Ellis that the County pay the consulting fees for both departments in the amounts of $9,975 for Sirmans and $10,880 for Greenville.  A decision on the remaining 5% will be made at a later date.  The motion carried 5-0.

 

Traffic Control Specialist Cheryl Quick of the Madison County Road Department presented quotes for a caution light at County Road 14 and County Road 360 for the Board’s approval.  After discussion, a motion was made by Commissioner Moore and seconded by Commissioner Vickers that the light be purchased from Temple, Inc. The motion carried 5-0.

 

Interim Road Department Head Robert E. (Red) Henderson presented a mylar maintenance map for Old Blue Springs Road for the Board’s approval and the Chairman’s signature.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers that the map be approved.  The motion carried 5-0.

 

In the matter of Unfinished Business, County Coordinator Allen Cherry recommended to the Board that they sell two barrow pits owned by the County to Chip Beggs who has offered $5000 per acre.  These barrow pits are completely surrounded by land owned by Mr. Beggs and Interim Road Department Head Red Henderson stated that the county has not used these pits in a long amount of time and did not forsee the county ever needing them again.  After discussion, a motion was made by Commissioner Ellis and seconded by Commissioner Vickers that County Attorney Reeves start the process for the sale of these barrow pits for the price of $5000 per acre.  The motion carried 4-1 with Chairman Martin opposed.

 

Supervisor of Elections Jada Woods-Williams presented the Board with a check in the amount of $22,414.30 as a refund of excess funds she had left over from the Special Election in 2007.

 

Sheriff Pete Bucher advised the Board that improvements were needed to the recreation yard at the jail.  An estimate to replace the wire fencing around the yard with a concrete wall is approximately $20,000.  Estimates for razor fencing and mesh to go over the top of the yard have not been obtained yet.  Sheriff Bucher explained that when inmates are in the yard they are able to communicate with people on the other side of the chainlink fence and it is easy for contraband to be handed through the fence and brought into the jail.  The razor fencing and mesh over the top would prevent anyone from throwing or tossing contraband into the recreation yard for inmates to retrieve. 

 

Property Appraiser Leigh Barfield asked the Board for permission to allow the County Attorney to review Florida Statute 192.042 to determine when to assess homes that are not completed yet.  She stated that in the past problems have occurred because property owners did not agree with assessment before completion.  The Board agreed by consensus to allow the Attorney to review this Statute.

 

Solid Waste/Recycling Director Jerome Wyche gave the Board an update on all of the collection center sites in the County.  He also advised of property that can be purchased on County Road 150 North for a collection center.  The Board by consensus agreed to allow Mr. Wyche to pursue the purchase of this property.

 

County Coordinator Allen Cherry advised the Board that changes were being made in the hours worked at the Road Department.  He explained that usually one person in the office came in at 7:30 A.M. and stayed until 4:00 P.M.  But due to safety precautions, this is no longer going to be done and everyone will come in at 7:00 A.M. and leave at 3:30 P.M.

 

Mr. Cherry also asked the Board members to sign letters to each of the nominees for Teacher of the Year and also an appreciation letter to Mrs. Ruth Hutto for her many years of dedicated service to the Planning and Zoning Board. 

 

Commissioner Moore reminded everyone of the Florida Association of Counties Legislative Day on March 26, 2008.

 

Chairman Martin asked that the Resolution honoring the Madison County Football Team be re-agendaed for the next Board meeting on February 20, 2008.

 

There being no further business to come before the Board, the Chairman adjourned the meeting at 12:15 P.M.

 

                                                                        Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Alfred Martin, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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