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BOCC Minutes January 16, 2008

                                         BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                                WEDNESDAY, JANUARY 16, 2008

 

                                                                      4:00 P.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

 The Chairman, Honorable Alfred Martin, called the meeting to order and Veterans Service Officer Rev. Oliver Bradley opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Ellis, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry re-agenda New Business item #5, Request for funding from Big Bend Transit.

 

The minutes of the Regular Meeting held on January 2, 2008 were presented for review.  Upon a motion by Commissioner Henderson, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve said minutes as presented.

 

North Central Florida Regional Planning Council Executive Director Scott Koons presented a brief overview of the “Original Florida Tourism Task Force” and the associated INTERLOCAL AGREEMENT by and between twelve north central Florida counties dating back to 1993 to promote tourism development within the region.  Mr. Koons also presented a power-point presentation along with hard copy entitled Tourism and Economic Development prepared by Jane Moraski, Director of Economic Development and the Original Florida Tourism Task Force.  Mr. Koons also gave the Board other positive examples of the county’s membership in the Task Force, which included an article in Southern Living about Ray Charles’ hometown of Greenville and an article on Madison’s O’Toole’s Herb Farm in Organic Farms in Florida.

 

Mr. Stephen Pike, a member of the Tourism Development Council (TDC), reported the TDC voted to discontinue the county’s involvement with the Original Florida Tourism Task Force due to duplication of services through exposure by Visit Florida and poor stewardship of county funds contributed to the Task Force.  A motion was made by Commissioner Henderson, as facilitator of TDC, and seconded by Commissioner Vickers, for the Board to follow TDC’s recommendation to not participate in the Original Florida Tourism Task Force.  Motion failed 2-3 with Commissioners Ellis, Martin, and Moore opposed.

 

Solid Waste/Recycling Coordinator Jerome Wyche updated the Board on the proposed Recycling/Solid Waste Collection Center on property owned by the City of Madison located on State Road 53 North.  County Planner Jeanne Bass presented a Site Plan of said proposed property and reported the City agreed to sell the county three acres and also enter into an Interlocal Agreement on the joint use of the property by city and county residents.  She also reported the Planning and Zoning Board voted to recommend approval of a Special Exception for a collection site on said property. 

 

Chairman Martin opened a Public Hearing at 4:40 P.M. to consider a Special Exception of the Madison County Land Development Regulations to permit said Collection Center.  Hearing no public comment, the Chairman closed the hearing.  A motion was made by Commissioner Ellis and seconded by Commissioner Henderson to approve said Special Exception.  Motion carried 5-0.

 

Ms. Bass presented a Site Plan Application submitted by Landmark Baptist Church located on U.S. Highway 90 west of Madison in section 18, township 1 north, range 9 east.  Mr. Chad Collins of Bailey, Bishop & Lane, Inc. presented said SITE PLAN showing the location of the proposed 9600 square foot building and associated improvements.  Ms. Bass also reported the Planning and Zoning Board approved the Site Plan, subject to required permitting.  Upon a motion by Commissioner Moore, seconded by Commissioner Henderson, the Board voted unanimously to approve said Site Plan, subject to required permitting.

 

The County Attorney presented and reviewed a proposed MADISON COUNTY INDUSTRIAL PARK COVENANTS AND RESTRICTIONS for the county-owned property in section 22, township 1 south, range 10 east near the intersection of Interstate 10 and County Road 255.  He reported the land had been annexed by the Town of Lee and said Covenants and Restrictions would allow the county some control and authority since it was outside the county’s Land Use Regulations.  Mr. Reeves asked the Commissioners to read through and re-agenda said Covenants and Restrictions for the next Regular Meeting.

 

A discussion followed on the present policy of Commissioner liaisons to departments under the Board.  Chairman Martin opened the discussion with his recommendation to allow the County Coordinator to assume those liaison responsibilities.  A motion was made by Commissioner Henderson and seconded by Commissioner Ellis to discontinue County Commissioner liaison assignments to Board Departments.  Motion carried 5-0.  Mr. Cherry was asked to prepare a list of Commissioner assignments to non-Board agencies for the next Regular Meeting.

 

Under “Petitions From The Public” Mr. Donnie Salter and Dr. Clint Rogers appeared before the Board regarding the makeup of a County Extension Office fact-finding committee.  Dr. Rogers stated the Extension Director’s membership on the committee was a conflict of interest and asked that she be removed by the Board.  The County Attorney reported there was a dispute over this issue and suggested it be brought back to the Board.  Upon a motion by Commissioner Vickers, seconded by Commissioner Ellis, the Board voted unanimously to amend the agenda to consider said issue.  Commissioner Ellis referred to a letter from Mr. John Baldwin, Northeast District Director, University of Florida, IFAS Extension, dated January 15, 2008 and the Commissioner’s disappointment that the university pulled out of the committee structure.

 

Mr. Reeves reported the following agreements were made at the initial fact-finding committee meeting: a). the committee would meet on three Fridays from 1-5 PM; b). the fact-finding committee is not subject to a Florida Sunshine meeting; c). people would be invited to speak, pro and con.  He added at the conclusion of the meetings, the committee would provide a list of topics to the Extension Director for response and the final product presented to the Board.  He also stated the committee meetings would be recorded by a Court Reporter.  Upon a motion by Commissioner Henderson, seconded by Commissioner Ellis, the Board unanimously approved the following seven-member fact-finding committee: Mr. Salter, Dr. Rogers, Mrs. Jackie Johnson and one more chosen by them, and also Mr. Cherry, Mr. Oliver Bradley and one more chosen by them.  Also attending these meetings will be Mr. Reeves and Mr. Cherry’s Administrative Office Manger Sherilyn Pickels.

 

Mr. Cherry asked direction from the Board on the purchase of new graders for the Road Department.  He reported the purchase could be made through state contract or the traditional bid process, which would require advertising expenses.  The Board by consensus approved the bid process.  Mr. Cherry also presented the job description of the new Road and Bridge Department Coordinator position for review.

 

Mr. Cherry also inquired about the preparation of easements for the Davis and adjoining county properties located south of Greenville.  Mr. Reeves stated he would have them for the next Regular Meeting.

 

Also, upon the recommendation of Mr. Cherry, the Board by consensus approved the Solid Waste/Recycling Coordinator’s use of his county vehicle after hours and on week-ends. 

 

The Clerk reported the necessity for him as Clerk to the Board to prepare and send to the President of the Senate and Speaker of the House a written policy for the collection of social security numbers in the Clerk’s Office.  Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously to amend the agenda to consider the matter.  Mr. Sanders presented the Board with a written policy dated January 16, 2008 to be in compliance with s. 119.071(5)(a)2.-4., Florida Statutes which limits the collection and use of social security numbers in the Clerk’s Office.  Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously to approve said policy.

 

County Planner Jeanne Bass reminded the Board of the 2020 Vision process beginning February 19th at the Madison County High School cafeteria.

 

With regard to the abandoned Perpetual Energy Plant property on Rocky Ford Road, Mr. Cherry advised Commissioner Henderson that a letter from the Department of Environmental Protection (DEP) was expected by the next Regular Meeting.

 

Ms. Bass also reported a request to use the county airport for dog field trials.  The Board by consensus approved said request.

 

Mr. Jerome Wyche, as a member of the County Design and Review Board, updated the Board on a proposed survey of historical sites in the county through available grants.

 

There being no further business, the Chairman adjourned the meeting at 6:20 P.M.

 

                                                                       

 

Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Alfred Martin, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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