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BOCC Minutes January 2, 2008

                                         BOARD OF COUNTY COMMISSIONERS




                                                         COURTHOUSE ANNEX


                                         MINUTES OF THE REGULAR MEETING


                                                 WEDNESDAY, JANUARY 2, 2008


                                                                      9:00 A.M.



The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.


 The Chairman, Honorable Alfred Martin, called the meeting to order and opened with prayer and pledge to the flag.


Upon a motion by Commissioner Ellis, seconded by Commissioner Moore, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Commissioner Moore to move Consent Agenda item #1. Status Report for the Madison County SHIP program through November 2007 to New Business item #3.


The minutes of the Regular Meeting held on December 19, 2007 were presented for review.  Commissioner Moore noted the Commissioners’ names making the motion and second for approval of the minutes were not identified.  Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve said minutes with said corrections.


Under “Petitions From The Public” Mr. Donnie Salter asked the Board for a copy of the County’s harassment and hostility policy.  Also Mr. Salter, in reference to the last Regular meeting of the Board where Commissioner Moore volunteered to be a member of the County Extension Office fact-finding committee, asked for the Commissioner’s resignation from the committee since he is the Board’s liaison to that department.  Instead Mr. Salter asked that another member of the Board volunteer to serve on the committee.  He also asked the Board to allow a couple of additional members of the public to serve on said committee. 


Commissioner Ellis suggested the Board not be involved in the committee since it is a personnel issue and allow county staff to serve instead.  On serving on the committee, Commissioner Moore stated he did not want to go back on his word from the last meeting.


Mr. Sully Economou asked for an unbiased opinion from the committee and also asked that Commissioner Moore not be on the committee.


A motion was made by Commissioner Ellis and seconded by Commissioner Henderson to amend the agenda to consider membership of said Extension Office fact-finding committee.  Motion carried unanimously.  A motion was then made by Commissioner Ellis and seconded by Commissioner Vickers to allow county staff to attend the fact-finding committee on behalf of the Board and to bring information back to the Board at a later date.  Motion carried unanimously.


Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda as amended: (2. Budget Amendment Request for Mosquito Control; 8. Budget Amendment Request for Emergency Management/State Homeland Security Grant; 4. Budget Amendment Request for General Fund/Mosquito Control).


Regarding the Status Report for the Madison County SHIP Program through November 2007, Commissioner Moore expressed concern over the number of old rural route addresses of clients in the report.  The County Coordinator stated he would send a letter to the Suwannee River Economic Council about the lack of new addresses.


Mr. Cherry presented bids to replace the roof on the Precinct 11 Voting Building in Madison and reported the low bid of Powell Roofing of Mayo in the amount of $6,704.00.  Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously to approve said low bid by Powell Roofing.  In discussion Commissioner Vickers noted replacement of any decayed wood/beams would be charged extra to the contract price.  Also as to how improvements would be paid, the Clerk stated moving the SHIP office into the county-owned Precinct Building would save the county $4200 a year in rent.


Mr. Cherry presented the Board with a hard-copy of the MADISON COUNTY BOARD OF COUNTY COMMISSIONERS ANNUAL REPORT 2006-2007 and, with the assistance of Board Administrative Office Manager Sherilyn Pickels, reviewed each of the 2007 Board Department’s activities by way of a power-point presentation beginning with Animal Control/Mosquito Control Director Jamie Willoughby.  Mr. Willoughby highlighted the 2007 accomplishments and goals of 2008 for both the Mosquito Control and Animal Control Departments that are once again combined in the 2007-08 fiscal year. 


Emergency Medical Services (EMS) Director Juan Botino reported on the number of calls responded to by EMS compared to previous years, collections in the amount of $577,414.33 and total grant funds received. 


Mr Cherry reported on the Code Enforcement Department and Code Enforcement Officer Gloria Randall’s duties.  Mr. Cherry also reviewed the Building Department’s fees collected and Building Permits and Mobile Home Set-ups issued in 2007. 


Emergency Management Director Jim Stanley reported that Emergency Management budget is 90% grant funded with the county contribution up to $25,000 for fiscal year 2007-08.  He also reported on, not only Assistant Victoria Brown’s duties in Emergency Management, but also her administrative work with the County Volunteer Fire Departments.  Mr. Stanley also gave an update on construction of the new 2550 square foot Emergency Management building. 


Public Works Administrative Office Manager Jo Williams introduced the County’s new Interim Road Department Coordinator, Robert “Red” Henderson, and reported on the accomplishments of Public Works under the administration of Director Jerry McClune, who retired December 31st, which included Florida Department of Transportation-funded (FDOT) widening/resurfacing and new construction projects.  She also reported on Madison County-funded paving projects and county staffing and equipment information. 


County Planner Jeanne Bass reported 2007 was the first year that the county had a staffed Planning and Zoning Department and with that, a consistent interpretation of rules and regulations is now available to the public.  She also reported work in 2008 will include a visioning process to update the Comprehensive Plan and Future Land Use Map.


Mr. Cherry highlighted the various duties and responsibilities and associated cost savings with the use of inmate labor of Facilities Management under the direction of Director Albert Barfield.


Solid Waste/Recycling Coordinator Jerome Wyche updated the Board on the full-time and part-time staffing of the department and also reviewed the goals of the 2006-2007 fiscal year, which included the addition of three new collection sites giving the county a total of twelve.  Mr. Wyche also reviewed the department goals for the current fiscal year and presented facts about the collection sites operating in the county, including a recyclable reclamation comparison between 2005-06 and 2006-07.


County Extension Director Diann Douglas reviewed the Extension Office’s 2006-07 fiscal year accomplishments in serving the citizens of Madison County in Agriculture, Family and Consumer Science, and 4-H and Youth Development in association with the University of Florida Institute of Food and Agricultural Sciences (IFAS).


Mr. Cherry reported on the diligent work of Parks and Recreation Director Tommy Garner and the recreation activities provided the citizens at the new recreation park and various other recreation areas in the county.  Mr. Cherry also reported an additional $400,000 has been awarded the county through the Florida Recreation Development Assistance Program (FRDAP) to further enhance the recreation park.


Veterans Service Officer Oliver Bradley reported on his work in serving Madison County’s veterans which number 3000 and their widows and dependent children.  He also reported on his contributions in promoting local programs to honor our veterans throughout the year.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to adopt the 2006-2007 ANNUAL REPORT.


Sheriff Pete Bucher presented information to the Board on alcoholic beverage ordinances in the unincorporated, as well as incorporated, areas of the county.  He stated the question of businesses selling alcoholic beverages and remaining open past 1:00AM on New Years is an annual occurrence.  Sheriff Bucher also reported the Sally-Port door at the Jail is broken and costs to repair it, which were not budgeted, range from $3500 to $6800.  The Clerk suggested the Sheriff use existing Repairs and Maintenance funds in Corrections and Law Enforcement to make the necessary repairs.  In closing, the Sheriff asked the Board to address the problem of Animal Control not being on duty 24 hours a day, seven days a week.


Mr. Cherry asked the Board to re-visit Capital Outlay expenditures for the Road and Bridge Department frozen during the budget process.  The Board by consensus approved the County Coordinator’s request to bring back to the Board a Capital Outlay request at the next Regular Meeting.  At the next meeting he reported he would also present a job description for the new Road and Bridge Coordinator position.


Chairman Martin suggested Commissioners drop their department liaison duties and turn those responsibilities over to the County Coordinator.  He asked that the matter be agendaed for the next Regular Meeting.


Solid Waste/Recycling Coordinator updated the Board on the proposed State Road 53 North collection site and also on the new collection center in the New Home area. 


There being no further business, the Chairman adjourned the meeting at 11:20 A.M.




Board of County Commissioners

                                                                        Madison County, Florida



                                                                              Alfred Martin, Chairman






Tim Sanders, Clerk to the Board of

County Commissioners


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