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BOCC Special Minutes November 20, 2007

                                         BOARD OF COUNTY COMMISSIONERS




                                                         COURTHOUSE ANNEX


                                           MINUTES OF THE SPECIAL MEETING


                                                 TUESDAY, NOVEMBER 20, 2007


                                                                      4:30 P.M.



The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders. 


The Chairman, Honorable Alfred Martin, called the meeting to order.


Madison County Senior Citizens Council Executive Director Rosa Richardson again asked the Board for the county to provide a match of $187,000 for site work preparation for a proposed 10,000 square foot Senior Citizens building estimated at a cost of $1,600,000.  She noted the City of Madison’s donation of five acres of land for the site in the Industrial Park valued at $92,500 would also be part of a grant required 25% local match.  The Clerk noted the site work performed by the Road Department, which would include both employee and machinery costs, would have to be reimbursed by the General Fund.  Based upon the timeline of construction, he added the site work would probably fall in the next fiscal year of 2008-2009.  Grant Consultant Paula Arnold reported the grant request was due to the Department of Elder Affairs on Monday, November 26th.  A motion was made by Commissioner Ellis and seconded by Commissioner Moore to approve a Letter of Support from the county and a commitment of in-kind site work estimated at $187,000.  Motion carried 5-0.


Discussion followed on a proposed collection center off  Pickle Lane.  Mr. Fain Poppell, who represented the developers of Loper Pond Plantation stated $37,500 in lieu of a public purpose site remains unpaid on Phase I of the subdivision.  Mr. Poppell stated the developer would prefer to not pay the money owed, but provide the county with a solid waste/recycling collection center for Phase I and II of the development, which will cost $50,000 for land and the $37,500 owed to the county to fix it up.  He also provided a list of further improvements that total $69,600, which would make the site a completely turn-key collection center.  Mr. Cherry reported putting the proposed project on hold with the developer and provided information on an alternate site owned by the City of Madison located on State Road 53 North just outside the City Limits.  He added the City was agreeable to co-locating a collection center for white goods and bulky items with the county on the site and a topographic survey of the property has been ordered for review by the Suwannee River Water Management District.  The Board by consensus directed Mr. Cherry and staff to continue negotiations with the City and continue to place the proposed Pickle Lane collection center site on hold.


Discussion followed on a proposed TRAFFIC SIGNAL, ROADWAY IMPROVEMENT AND DEDICATION AGREEMENT between the County and Wal-Mart Stores East, LP regarding construction of a Wal-Mart Supercenter fronting State Road 53 South near the Interstate 10 interchange.  The County Attorney referred to the proposed Agreement and attached Site Plan.  Part of the Agreement centered on a traffic light on State Road 53 at a cost of approximately $110,000, which will benefit not only Wal-Mart but future development at the interchange.  Mr. Reeves understood the county would reimburse Wal-Mart up to $110,000 for the traffic light purchase and installation based upon invoices provided to the Clerk’s Office.  The County would also pave a short segment of roadway between existing Balboa Drive and a new road north of the proposed Wal-Mart site, which would be constructed by Wal-Mart and dedicated to the county.  Mr. Reeves stated he would forward the Board’s amended language to the Agreement to the Wal-Mart attorney.


On another matter a motion was made by Commissioner Moore and seconded by Commissioner Ellis to amend the agenda to consider a request by Solid Waste/Recycling Coordinator Jerome Wyche to hire two temporary employees for a ninety (90) day period.  Motion carried 5-0.  A motion was then made by Commissioner Moore and seconded by Commissioner Vickers to grant Mr. Wyche’s request.  Motion carried 5-0.


There being no further business, the Chairman adjourned the meeting at 5:30 P.M.


                                                                        Board of County Commissioners

                                                                        Madison County, Florida



                                                                              Alfred Martin, Chairman






Tim Sanders, Clerk to the Board of

County Commissioners


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