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BOCC Minutes November 7, 2007

                                         BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                              WEDNESDAY, NOVEMBER 7, 2007

 

                                                                      9:00 A.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

 The Chairman, Honorable Alfred Martin, called the meeting to order and Veterans Service Officer Rev. Oliver Bradley opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Ellis, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Sanders, add  Approval of the minutes from the Special Meeting held on July 25 & 26, 2007; and delete New Business item No. 8. Discussion of refund of handicap parking placard fees.

 

The minutes of the Regular Meeting held on October 17, 2007, the minutes of the Special Meeting held on October 23, 2007, and the minutes of the Special Meeting held on July 25 & 26, 2007 were presented for review.  Upon a motion by Commissioner Ellis, seconded by Commissioner Moore, the Board voted unanimously (5-0) to approve said minutes as presented.

 

Under “Petitions From The Public” Mr. Enoch Williams of the Blue Springs Baptist Church reported an adjoining property owner placed logs on church property, which obstructs a county maintained thoroughfare through the property from a county maintained road to a private road.  Public Works Director Jerry McClune stated the County now maintains NE Blue Springs Church Road up to the west edge of the church property.  The County Attorney advised the county has an obligation to maintain only the county graded road and the Board may wish to file a Maintenance Map of roadway through the church property to assert jurisdiction.  Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to amend the agenda and to employ a surveyor to prepare a Maintenance Map of roadway across said church property.

 

Ms. Lilly Davis requested an access easement to her thirty (30) acre tract across county owned property in section 28, township 1 north, range 7 east located south of Greenville and east of U.S. Highway 221.  County Planner Jeanne Bass suggested Ms. Davis in return grant an easement across the northwest corner of her land to access a county owned land-locked forty (40) acre parcel.  The Chairman asked staff to obtains quotes for a survey and agenda the matter for the next Regular Meeting.

 

Mr. Sully Economou questioned the Board’s decision to continue an airport lease agreement with Bob and Robena Searcy and asked the Board to reconsider the vote.  He also recommended the county revisit the issue of helping clean a cemetery located south of Greenville.

 

Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1.  Status Report for the Madison County SHIP Program through September 2007; 2.  Agreement between Madison County Emergency Medical Services and North Florida Community College; 3.  Budget Amendment Request for Transportation Capital Projects; 4.  Resolution for 2008-2012 Comprehensive Economic Development Strategy; 5.  Deed to the City of Madison for portion of Captain Brown Road).

 

The Chairman directed the Board’s attention to a Public Hearing for enactment of a Small Scale Amendment (CPA 07-6) for Residential-1 to Commercial on property located on U. S. Highway 90 in EAST MADISON SUBDIVISION.  Ms. Bass explained Mr. Jeremiah Bell, owner of the property, reported the parcel of land has always been used for commercial purposes and was his understanding that it was zoned Commercial.  Chairman Martin opened the meeting for public comments.  Hearing none, the Public Hearing was closed.  A motion was then made by Commissioner Ellis and seconded by Commissioner Moore to approve said request and AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE FUTURE LAND USE PLAN MAP OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED; RELATING TO AN AMENDMENT OF TEN OR LESS ACRES OF LAND, PURSUANT TO AN APPLICATION, CPA-07-6, BY THE PROPERTY OWNERS OF SAID ACREAGE, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR CHANGING THE LAND USE CLASSIFICATION FROM RESIDENTIAL-1 (LESS THAN OR EQUAL TO 2 DWELLING UNITS PER ACRE) TO COMMERCIAL OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.  Motion carried 5-0.

 

The Chairman next directed the Board’s attention to a Public Hearing for the enactment of AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE TEXT OF THE LAND DEVELOPMENT CODE OF MADISON COUNTY, AS AMENDED; PURSUANT TO AN APPLICATION, LDR-07-8, BY THE PLANNING AND ZONING BOARD; PROVIDING FOR REPLACING SECTION 4.6.6, ENTITLED LANDSCAPE BUFFERS IN ITS ENTIRETY WITH A NEW SECTION 4.6.6, ENTITLED BUFFER AND LANDSCAPE STANDARDS; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.  Mrs. Bass reported the Planning and Zoning Board worked diligently to prepare the landscape buffer requirements in the Land Development Code.  The Chairman opened the Public Hearing for comments.  Hearing none, the Public Hearing was closed.  A motion was then made by Commissioner Henderson and seconded by Commissioner Ellis to approve said ordinance.  Motion carried 5-0.

 

The Chairman also directed the Board’s attention to a Public Hearing for enactment of a Small Scale Amendment (CPA 07-7) for Residential-1 to Commercial on property located on U. S. Highway 90 east in Madison (0.85 acres in section 23, township 1 north, range 9 east).  Ms. Bass explained the parcel of land owned by Vivian W. Searcy has always been used for commercial purposes and was Ms. Searcy’s understanding that it was zoned Commercial.  Chairman Martin opened the meeting for public comments.  Hearing none, the Public Hearing was closed.  A motion was then made by Commissioner Ellis and seconded by Commissioner Vickers to approve said request and AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE FUTURE LAND USE PLAN MAP OF THE MADISON COUNTY COMPREHENSIVE PLAN, AS AMENDED; RELATING TO AN AMENDMENT OF TEN OR LESS ACRES OF LAND, PURSUANT TO AN APPLICATION, CPA-07-7, BY THE PROPERTY OWNERS OF SAID ACREAGE, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR CHANGING THE LAND USE CLASSIFICATION FROM RESIDENTIAL-1 (LESS THAN OR EQUAL TO 2 DWELLING UNITS PER ACRE) TO COMMERCIAL OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.  Motion carried 5-0.

 

Madison County Senior Citizens Council Executive Director Rosa Richardson presented to the Board for approval A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA SUPPORTING THE NEED FOR A NEW MULTI PURPOSE SENIOR CITIZENS CENTER AND SUPPORTING A GRANT APPLICATION TO THE DEPARTMENT OF ELDER AFFAIRS FOR FUNDING TO CONSTRUCT A NEW MULTI PURPOSE SENIOR CITIZENS CENTER.  She reported the grant requires a 25% local match and asked the Board to provide site prep for the new structure.  The County Attorney advised the Board that all Road Department work and expenses would have to be reimbursed by the General Fund.  Ms. Richardson reported the City of Madison has agreed to donate five acres of land valued at $90,000.  She added that a million dollar facility would require a $250,000 match.  A motion was made by Commissioner Ellis and seconded by Commissioner Moore to approve said resolution.  Motion carried 5-0.  Chairman Martin asked Mr. Cherry to meet with Ms. Richardson on the county’s actual costs associated with the project and a Special Meeting called if necessary.

 

Suwannee River Regional Library Director Danny Hales presented a proposed LONG TERM LEASE OF REAL PROPERTY between the School Board of Madison County and Madison County to build a new library on approximately four acres of land that adjoins Lee Elementary School.  Mr. Hales explained the lease was for thirty years (30) years with two successive thirty (30) year renewals.  Upon a motion by Commissioner Ellis, seconded by Commissioner Vickers, the Board voted unanimously to approve said lease. 

 

Regarding the lease from the School Board, Mr. Reeves recommended Title Insurance as with a purchase of property based upon construction costs of the new library, and also, Title Insurance on the new Emergency Operations Center (EOC) on property donated by the City of Madison. Mr. Reeves made the recommendation, but noted his firm would be responsible for providing said Title Insurance.  A motion was made by Commissioner Moore and seconded by Commissioner Ellis to approve Title Insurance for both the library and EOC buildings based upon construction costs.  Motion carried 5-0.

 

Mr. Hales stated after considerable research, he found no requirement from the state for the selection of architectural services associated with the new library in Lee.  Since the Board selected an architect through competitive negotiations for the new Emergency Operations Center, he recommended negotiating with said architect for the library in order to save time and advertising costs.  The Board authorized the County Attorney to research the issue and agenda the matter for the next Regular Meeting.

 

Representatives from the Madison County Health Department presented information on an Influenza Vaccine and invited everyone to get vaccinated upstairs in the Annex.  Cost is $15 and they would be there until noon.

 

Mr. Cherry reported the City of Madison is interested in acquiring a surplused 25 foot dove tail trailer owned by the county.  He noted the approximate value of the trailer is $500.  Upon a motion by Commissioner Vickers, seconded by Commissioner Moore, the Board voted unanimously to donate said trailer to the city.

 

Mr. Cherry also reported the Town of Lee would like to procure a surplused 1977 Ford dump truck valued at $500 and a 110 gallon spray tank valued at $100.  Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously to donate said dump truck and spray tank to Lee.

 

Mr. Cherry also reported the Pinetta Volunteer Fire & Rescue asked the Board to consider donating a surplused 1986 F350 truck valued at $250 for their skid unit.  Upon a motion by Commissioner Henderson, seconded by Commissioner Vickers, the Board voted unanimously to approve said truck donation.  Mr. Cherry reminded the Board the surplus sale auction is scheduled for Saturday, December 8th.  Mr. Reeves advised competitive bids are open to all citizens, including County Commissioners.

 

Chief Deputy Leonard Harris presented a proposed SITE LEASE agreement between the Madison County Sheriff’s Office and USA Mobility Wireless, Inc. for communications equipment located upon a tower at the County Jail in the amount of $4320.00 per transmitter.  Deputy Harris reported the agreement was for a lesser amount of rent than currently paid, but Sheriff Bucher was agreeable to the reduction in fees.  A motion was made by Commissioner Ellis and seconded by Commissioner Moore to approve said lease as presented.  Motion carried 5-0.

 

Discussion followed on the county’s membership with the National Association of Counties (NACo), which would allow Madison County citizens to participate in a prescription drug discount card program.  Upon a motion by Commissioner Moore, seconded by Commissioner Ellis, the Board voted unanimously to join NACo with an annual membership fee of $400.

 

Solid Waste/Recycling Coordinator Jerome Wyche presented a CAPITAL EXPENDITURES FOR FY 2007/2008 request from his department for a cable lift vehicle, which included a recommendation to approve the purchase of a Mack cable lift vehicle from Capital Truck, Inc. in the amount of $118,500.00 with a $8500 annual replacement program.  Mr. Wyche also furnished the bids opened on November 5th from said Capital Truck, Inc. ($118,500.00), Nextran Truck Center of Jacksonville ($124,453.29), and Nextran Truck Center of Lake City ($116,896.00).  Mr. Wyche justified not awarding the low bid due to the buy back program with Capital Truck and employee familiarization with the Mack truck.  A motion was made by Commissioner Moore and seconded by Commissioner Ellis to approve the purchase of the Mack truck from Capital Truck in the amount of $118,500 and to not award the low bid because of the buy back program and consistencies with other vehicles in the county fleet.  Motion carried 5-0.

 

The Clerk presented a proposed STATE REVOLVING FUND AMENDMENT 3 TO LOAN AGREEMENT WW76801P between Madison County and the State of Florida Department of Environmental Protection.  Mr. Sanders reported after an audit of the Interstate 10 infrastructure project costs the original loan amount of $4,055,265 was reduced by $184,882 and the adjusted amount for the loan is $3,870,383.  The Clerk added that the auditor had high praises for the project record keeping by the Board and Clerk staffs.  Upon a motion by Commissioner  Ellis, seconded by Commissioner Henderson, the Board voted unanimously to approve said amended loan agreement.

 

Mr. Cherry addressed a proposed change in the county policy on vacation leave, which would be fairer for employees who retire from the county.  The actual wording of Section 6.10 is: Vacation may be accumulated in excess of forty-four (44) working days during the year, provided that vacation leave does not exceed thirty (30) working days on January 1 of each year.  The proposed change would be the date from January 1 to December 31.  Upon a motion by Commissioner Henderson, seconded by Commissioner Vickers, the Board voted unanimously to approve said date change in the policy.

 

Based upon prior discussion of alternative revenue sources for the county, Mr. Cherry reported that an ordinance providing said revenue, such as a Special Assessment, must be in place by the end of the calendar year.  The County Attorney advised the issue is brought back to the Board because time for proper advertisement of such an ordinance is drawing to a close.  No action was taken.

 

Commissioner Ellis reminded his fellow commissioners about the upcoming Florida Association of Counties and Small County Coalition meetings in St. Augustine.  He also reported the United Way fund raising campaign was going great in the county and challenged all the commissioners to give the easy way through payroll deduction.

 

Commissioner Vickers addressed the limerock dust problem on the north end of Hickory Grove Road.  Mr. Cherry was asked to meet with the Public Works Director on possibly finding a source of clay to mix with the limerock on the road to reduce dust.

 

Commissioner Henderson asked the County Attorney to update the Board on the status of the clean-up of the Perpetual Energy Site on Rocky Ford Road at the next Regular Meeting.

 

Commissioner Moore asked the County Coordinator to inquire about monitoring wells on the parcel of land west of Greenville that has a mountain of plastic waste.

 

The County Attorney advised he is working on an Attorney General Opinion on Fire and Emergency Medical Services cost recovery.

 

Chairman Martin asked Mr. Cherry to proceed with finding roof and building repair costs for the voting precinct building east of Lake Francis in Madison, since the Woman’s Club is unwilling to lease their building to the county for elections.

 

County Planner Jeanne Bass reported a vacancy on the Design Review Board.  Commissioner Moore recommended Ms. Trish Hinton to fill the vacancy.  The Chairman asked that the matter be agendaed for the next Regular Meeting.

 

There being no further business, the Chairman adjourned the meeting at 11:35 A.M.

 

                                                                       

 

 

 

Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Alfred Martin, Chairman

                                                                             

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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