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BOCC Minutes September 19, 2007

                                         BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                             WEDNESDAY, SEPTEMBER 19, 2007

 

                                                                      4:00 P.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), and Alfred Martin (District 4).  Commissioner Roy Ellis (District 5) due to a medical condition.  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

The Vice-Chairman, Honorable Alfred Martin, called the meeting to order and Emergency Management Director Jim Stanley opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve the agenda as amended: at the request of Mr. Cherry add to New Business items #9. Tourist Development Council (TDC) request to fund Original Florida luncheon; #10. Approval of Emergency Medical Services grant application; #11. Approval of Emergency Management grant application; #12. Presentation by Liberty National Insurance; #13. Final Plat approval of MIDWAY subdivision; # 14. Final Plat approval of SUMMERWOOD NORTH subdivision; # 15. Final Plat approval of LOPER POND PLANTATION subdivision; and at the request of Mr. Sanders, add to New Business items #16. Budget amendment for State Court Facilities fund; #17. Budget Amendment for Article V Technology fund.

 

The minutes of the Special Meeting held August 8. 2007, the Special Meeting held  August 15, 2007, the Special Meeting held August 16, 2007, the Special Meeting held August 30, 2007, and the Regular Meeting held on September 5, 2007 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve said minutes as presented.

 

Upon a motion by Commissioner, seconded by Commissioner, the Board voted unanimously to approve the Consent Agenda (1. Acceptance of Subgrant Award for the Sheriff’s Department; 2. Animal Control After-Hours Emergency Response Policy; 3. Letter of Support for House Bill HR23 and Senate Bill S1272 (Recognizing Merchant Marines); 4. Budget Amendment Request for Emergency Management).

 

Emergency Management Director Jim Stanley reported the State of Florida requires the development of a storm debris plan and stated DSI Consultants has agreed to produce said plan for a not to exceed price of $10,000.  A motion was made by Commissioner Henderson and seconded by Commissioner Moore to authorize the development of said debris plan by DSI Consultants from Homeland Security Grant funds.  Motion carried 4-0.

 

Madison County Memorial Hospital Administrator David Abercrombie presented for approval bonds for two new members of the Hospital Board of Directors, Reverend Oliver Bradley and Mr. Howard Phillips, in the amount of $2000 each.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said bonds for Rev. Bradley and Mr. Phillips.

 

Madison County Health Department Administrator Kim Barnhill presented to the Board for approval a Resolution to establish the Madison County Health Department 2007/2008 Fee Schedule and CONTRACT BETWEEN MADISON COUNTY BOARD OF COUNTY COMMISSIONERS AND THE STATE OF FLORIDA DEPARTMENT OF HEALTH FOR OPERATION OF THE MADISON COUNTY HEALTH DEPARTMENT CONTRACT YEAR 2007-2008.  A motion was made by Commissioner Henderson and seconded by Commissioner Moore to approve said resolution and contract.  Motion carried 4-0.

 

Emergency Medical Services (EMS) Director Juan Botino requested approval of a E-911 Grant application with no county match in the amount of $84,674.44 for Lightning Protection ($7,681), Mapping Maintenance ($14,922.60), Air Conditioner Cooling System ($2,850), Regional Connectivity ($51,975.84), and Logging Recorder Upgrade ($7,245).  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said grant application.

 

Mr. Cherry reported to the Board that discussions are underway with Jefferson County to possibly share Madison County’s Veterans Service Officer, Rev. Oliver Bradley, since Jefferson County’s position is vacant.

 

Vice-Chairman Martin directed the Board’s attention to a Public Hearing to consider AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE TEXT OF THE LAND DEVELOPMENT CODE OF MADISON COUNTY, AS AMENDED; PURSUANT TO AN APPLICATION, LDR 07-6, BY THE PLANNING AND ZONING BOARD; PROVIDING FOR AMENDING THE LAND DEVELOPMENT CODE BY AMENDING SECTION 2.4, ENTITLED, DEFINITION OF TERMS, BY REVISING THE DEFINITION OF HOME OCCUPATION; BY AMENDING SECTION 4.4, ENTITLED LAND USE DISTRICT REQUIREMENTS BY ADDING HOME OCCUPATION AS AN ALLOWABLE USE IN AGRICULTURE-1 (A-1), AGRICULTURE-2 (A-2), RESIDENTIAL, LOW DENSITY (R-1), AND RESIDENTIAL, LOW DENSITY CONVENTIONAL (R-1C) LAND USE CATEGORIES SUBJECT TO REVIEW AND APPROVAL BY THE DEVELOPMENT COMMITTEE; REPEALING ALL ORDINANCES IN CONFLICT; AND APROVIDING AN EFFECTIVE DATE.  County Planner Jeanne Bass reported the Planning and Zoning Board recommended approval and briefly explained the amending language, which allows home businesses in areas of the county.  Vice-Chairman Martin opened the meeting for public comments.  Hearing none the Public Hearing was closed.  A motion was made by Commissioner Henderson and seconded by Commissioner Vickers to approve said ordinance.  Motion carried 4-0.

 

The Vice-Chairman next directed the Board to AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE MADISON COUNTY COMPREHENSIVE PLAN; RELATING TO CHANGING THE LAND USE CLASSIFICATION OF MORE THAN TEN ACRES OF LAND, PURSUANT TO AN APPLICATION, CPA 07-1, BY THE BOARD OF COUNTY COMMISSIONERS, TO AMEND THE FUTURE LAND USE MAP OF THE MADISON COUNTY COMPREHENSIVE PLAN, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR CHANGING THE LAND USE CLASSIFICATION FROM CONSERVATION TO AGRICULTURE-2 (LESS THAN OR EQUAL TO 1 DWELLING UNITS PER 10 ACRES) OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES INCONFLICT; PROVIDING AN EFFECTIVE DATE.  Mrs. Bass indicated the ordinance pertained to WILLOW BEND SUBDIVISION located in section 10, township 1 south, range 11 east.  Vice-Chairman Martin opened the meeting for public comments.  Hearing none, the Public Hearing was closed.  A motion was made by Commissioner Moore and seconded by Commissioner Henderson to approve said ordinance.  Motion carried 4-0.

 

Vice-Chairman Martin directed the Board to AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE MADISON COUNTY COMPREHENSIVE PLAN; RELATING TO CHANGING THE LAND USE CLASSIFICATION OF MORE THAN TEN ACRES OF LAND, PURSUANT TO AN APPLICATION, CPA 07-2, BY THE BOARD OF COUNTY COMMISSIONERS, TO AMEND THE FUTURE LAND USE MAP OF THE MADISON COUNTY COMPREHENSIVE PLAN, UNDER THE AMENDMENT PROCEDURES ESTABLISHED IN SECTIONS 163.3161 THROUGH 163.3215, FLORIDA STATUTES, AS AMENDED; PROVIDING FOR CHANGING THE LAND USE CLASSIFICATION FROM CONSERVATION TO AGRICULTURE-2 (LESS THAN OR EQUAL TO 1 DWELLING UNITS PER 10 ACRES) OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF MADISON COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES INCONFLICT; PROVIDING AN EFFECTIVE DATE.  Mrs. Bass indicated the ordinance pertained to BOUNDARY BEND SUBDIVISION located in section 32, township 2 south, range 11 east.  Vice-Chairman Martin opened the meeting for public comments.  Hearing none, the Public Hearing was closed.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers to approve said ordinance.  Motion carried 4-0.

 

Representatives from Liberty National Insurance reported meeting with county employees who expressed interest in their cancer policy during insurance open enrollment.  The Clerk recommended that an insurance committee review the county’s policy for insurance payroll deduction and establish a standard for Board consideration.

 

            Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to follow the Tourist development Council’s recommendation to appoint Ms. Jackie Blount as an Alternate Voting Member of Original Florida.

 

            County Planner Jeanne Bass presented for Board approval the Final Plat of SUMMERWOOD ESTATES NORTH, a subdivision in section 7, township 2 north, range 10 east.  She reported maintenance of the roads in the subdivision will be the responsibility of a homeowners association and will not be dedicated to the public.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers to approve said plat, subject to several corrections noted by the County Engineer and the signing of a Promissory Note in the amount of $15,000 paid in quarterly increments.  Mrs. Bass noted recreation lands are part of the plat, which satisfy a portion of public use site requirements.  Motion carried 4-0.

 

Mr. Cherry asked that New Business item # 7, Request to waive Small Scale Amendment Fee for Fast Eddie’s Dry Cleaners, be deleted.

 

Madison County Property Appraiser Leigh Barfield reported receiving a grant in the amount of $4,000 from the Suwannee River Water Management District (SRWMD) for GIS software and asked the Board to send a letter of appreciation.

 

Commissioner Henderson, who chairs the Tourist Development Council (TDC), asked the Board to approve a TDC grant request in the amount of $300 to fund an Original Florida meeting luncheon at Yogi Bear Park.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said request.

 

Discussion followed on a proposed INTERLOCAL AGREEMENT BETWEEN SUWANNEE RIVER WATER MANAGEMENT DISTRICT AND MADISON COUNTY FOR OLD COUNTY CAMP ROAD FLOODING.  The County Attorney clarified that the SRWMD  is the lead agency in the project and will handle all land acquisitions.  He also noted the Agreement calls for the County to pay up to $150,000, while the District clarified the County may reduce its financial obligation to $75,000.  Mr. Reeves advised the Agreement did not indicate the titleholder after land is purchased during the project.  A motion was made by Commissioner Henderson and seconded by Commissioner Moore to hold the $150,000 county obligation.  Motion carried 4-0.  A motion was then made by Commissioner Moore and seconded by Commissioner Henderson for the SRWMD to amend language in the Agreement placing title in the name of the District after purchase.  Motion carried 4-0.

 

The Clerk asked the Board to consider a Budget Amendment in the amount of $3,001.68 from Prior Year Reserves for Court Administration Technology Fees for the 2006-2007 fiscal year.  He explained the shortfall is due to a reduction in instruments recorded in the County.  Upon a motion by Commissioner Henderson, seconded by Commissioner Vickers, the Board voted unanimously to approve said Budget Amendment.

 

Under “Petitions From The Public” Mrs. Marianne Green complemented the Board on development landscaping standards and asked the Board to consider a requirement for tax abatement recipients to meet improved landscaping standards.

 

     The Final Plat and Letter of Credit of LOPER POND PLANTATION – PHASE 1, a residential subdivision lying in sections 8 & 17, township 1 north, range 9 east, was presented by the County Planner for approval.  Mr. Reeves advised he purchased land adjoining and lots associated with said subdivision and could not serve as counsel, during the Board’s consideration of said subdivision plat.  He introduced Suwannee County’s Board Attorney, Mr. Hal Airth, to act as County Attorney in his stead.

 

            Mrs. Bass reported the developer dedicates to the public all roads in the subdivision.  She also reported the 5% public purpose site is valued at $50,000 and the developer has already paid the first installment of $12,500 with the remainder to be paid quarterly.  She also presented to the Board a Cal-Tech Testing, Inc. “Asphalt Core Thickness” report, which indicate minor deficiencies.  Surveyor Fain Poppell, representing the developers, stated the twenty (20) foot paved road would be maintained by the county, while the remainder of the right-of-way from edge of pavement to right-of-way line would be the responsibility of the homeowners association.  A motion was made by Commissioner Henderson and seconded by Commissioner Moore to approve said Final Plat, subject to corrections in the subdivision.   Motion carried 4-0.

 

            Mrs. Bass also presented for Board approval the Final Plat of MIDWAY ESTATES, a residential subdivision in sections 4 & 5, township 2 south, range 10 east and reported it falls under the county’s old subdivision regulations.  She stated the developer is dedicating the roads to the public and has donated a 4.58 acre site to the county as a Public Purpose Site.  The County Planner also a Title Opinion and Proof of Taxes.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said Final Plat.

 

            Discussion followed on the Board’s decision during the budget preparation process to eliminate Mosquito Control with the approaching retirement of Director Ron Mandziara at the end of the calendar year.  Mr. Sanders reported that he spoke with a representative of the Department of Agriculture (DOA), who encouraged the Board to continue the fine program Mr. Mandziara built from scratch.  Mr. Sanders reported the DOA would help with the certification of a new director.  He also presented a financial worksheet prepared by his office which presented a positive balance of more than $10,000 with a combined Animal/Mosquito Control Department compared to separate entities  A motion was made by Commissioner Henderson and seconded by Commissioner Moore to continue the Mosquito Control program in a combined department with Animal Control.  Motion carried 4-0.

 

            Upon a motion by Commissioner Moore, seconded by Commissioner Hendeson, the Board voted unanimously to approve an AGREMENT BETWEEN THE DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, STATE OF FLORIDA, AND THE MADISON COUNTY BOARD OF COUNTY COMMISSIONERS for a period of October 1, 2007 through September 30, 2008 for Mosquito Control.

 

            The Clerk presented a Budget Amendment for State Court Facilities in the amount of $18,892.23 from Prior Year Reserves for video conferencing in the courthouse.  Upon a motion by Commissioner Moore, seconded by Commissioner Henderson, the Board voted unanimously to approve said Budget Amendment.

 

            Mrs. Bass reported the resignation of Mr. Paul Hames from the Planning and Zoning Board At-Large position.

 

With the new Cell Phone Policy Mr. Cherry asked the Board for its assurance that no county employee will be held responsible for employment related phone calls.  The Board by consensus agreed to be flexible with the newly implemented policy.

 

Mr. Sanders distributed to the Board a STATEMENT OF ACTUAL AND ESTIMATED REVENUE AND STATEMENT OF EXPENDITURES, ENCUMBRANCES AND APPROPRIATIONS as of August 31, 2007.  

 

Commissioner Vickers reported a number of calls from citizens expressing their concerns about the turnover in the Extension Office.

 

Mrs. Marianne Green expressed interest in the vacant Planning and Zoning Board position.  A motion was made by Commissioner Moore to appoint Mrs. Green to the vacancy.  Mrs. Bass reported another person had also expressed interest.  Commissioner Moore withdrew his motion and asked that the matter be re-agendaed for the next Regular Meeting to review all those interested in the vacant position.

 

There being no further business, the Vice-Chairman adjourned the meeting at 6:05 P.M.

 

                                                                        Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Alfred Martin, Vice-Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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