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BOCC Minutes September 5, 2007

                                         BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                              WEDNESDAY, SEPTEMBER 5, 2007

 

                                                                      9:00 A.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4) and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and Deputy Clerk Phyllis Lawson.

 

The Chairman, Honorable Roy Ellis, called the meeting to order and Veterans Service Officer Oliver Bradley opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of County Attorney Reeves, add to New Business Item #16-Discussion regarding City of Madison annexation of property; at the request of Commissioner Moore, pull Consent Agenda #1-Madison County Preliminary Population Estimate – University of Florida Bureau of Economic and Business Research- and add as New Business Item #17.

 

The minutes of the Regular Meeting held on August 1, 2007 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously to approve said minutes as presented.

 

Under “Petitions from the Public”, Mrs. Marianne Green addressed the Board asking them to delay final approval of changes to Land Development Code Chapter 5 regarding Public Use sites.

 

Mr. Wally Davis expressed his concern regarding the Madison County 4-H Shooting Sports Program.  He stated that, with the resignation of Kevin Campbell, Extension Agent, he was afraid that the program would cease to exist. 

 

Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda: (1) Status Report for the Madison County SHIP Program through July 2007; and (2) Fiscal Year 2006-2007 Budget Amendment Request for the Sheriff’s Department.

 

The Board entered into a Public Hearing for First Reading of Land Development Code (LDC) 07-6 (Add Home Occupation as Allowable Use in Residential).  County Planner Jeanne Bass explained the suggested changes and the hearing was opened for public comment.  Hearing none, the hearing was closed to the public.  After discussion by the Board, the public hearing was closed.

 

A second Public Hearing for Enactment of Land Development Code (LDC) 07-7 (Land Development Code Chapter 5, Subdivision Regulations) was postponed until after lunch so that Commissioners could review changes being made.

 

County Attorney Reeves presented for approval a Contract for Architectural Services with Clemons, Rutherford & Associates, Inc. for the Emergency Operations Center.  He stated that he had reviewed the Contract and it appeared to be in order and a good contract for the County.  Emergency Operations Director Jim Stanley stated that he had also reviewed the Contract and recommended approval.  A motion was made by Commissioner Moore and seconded by Commissioner Martin that the Board go with Mr. Stanley’s recommendation and approve the contract.  The motion carried 5-0.

 

Mr. Reeves also presented a proposed Ordinance for Tax Abatement for Fast Pack Packaging, Inc.  He explained that this tax abatement would only apply to county ad valorem taxes and would not apply to School Board or Suwannee River Water Management taxes.  Mr. Reeves stated that the Board would need to decide the exempt percentage and the length of the exempt term and the ordinance would need to be advertised with that information.  After discussion, a motion was made by Commissioner Moore and seconded by Commissioner Martin that a tax abatement of 100% be granted for a period of ten years and the ordinance to this affect be advertised.  The motion carried 5-0.

 

Animal Control Director Jamie Willoughby addressed the Board regarding increasing citation fines for animal control.  He explained that occasionally situations occur which cannot be resolved by verbal and/or written warnings.  In the last year only three out of seven hundred calls would have been fined. 

 

Mr. Sully Economu stated that he agreed with the amounts of the fines and supports citations encouraging pet owners to take responsibility for their animals.

 

Sheriff Pete Bucher commended Mr. Willoughby for “a job well done” in Madison County with Animal Control. 

 

Commissioner Henderson stated that he would like to see a written procedure policy developed to ensure proper warnings before citations are written.  Mr. Willoughby stated that he would prepare such a policy.

 

A motion was made by Commissioner Moore and seconded by Commissioner Martin that the new citation amounts be approved.  The motion carried 5-0.

 

Ms. Judy Elkins and Ms. LaShoun Ross of Liberty National Life Insurance Company asked the Board for permission to offer their insurance products to county employees.  After their presentation, Deputy Clerk Phyllis Lawson asked the Board to adopt a policy setting a minimum percentage of employees to participate in order to implement payroll deduction.  Otherwise, employees could purchase the insurance through automatic bank draft.  After discussion, the Board by consensus agreed to allow Ms. Elkins and Ms. Ross to poll employees at the next open enrollment meeting on Tuesday, September 11, 2007, to determine interest.  The Board also asked that the Clerk’s Office prepare a list for the Board’s information of the current vendors and the number of employees enrolled with each one.

 

County Coordinator Allen Cherry asked that New Business #7-Approval of the appointment of two new members to the Hospital Board of Directors; Rev. Oliver Bradley and Mr. Howard Phillips-be re-agendaed for the next scheduled Board meeting on September 19, 2007. 

 

Mr. Cherry also asked that the following items be added to the agenda:  (1) to New Business #18 – Captain Brown Road annexation; (2) to New Business #19 – Resolution for two FRDAP grants; and (3) to New Business #20 – Agreement with Suwannee River Water Management District on West Farm project.  A motion was made by Commissioner Moore and seconded by Commissioner Henderson that these items be added to the agenda.  The motion carried 5-0.

 

Mr. Danny Hales, Director of the Suwannee River Regional Library, asked the Board to approve the Fiscal Year 2008 State Aid Grant Agreement.  A motion was made by Commissioner Moore and seconded by Commissioner Martin that this agreement be approved.  The motion carried 5-0.

 

Mr. Hales also asked the Board to approve and sign Public Library Construction Grant Agreements for the Lee Public Library.  A motion was made by Commissioner Moore and seconded by Commissioner Henderson that the agreements be approved.  The motion carried 5-0.  After some discussion, a motion was made by Commissioner Moore and seconded by Commissioner Martin that staff be allowed to request surveying and soil samples through Reynolds, Smith and Hills, Inc.  That motion carried by a vote of 5-0.

 

County Coordinator Allen Cherry advised the Board of two bids received for the Annex technology upgrade.  One was from Lanier in the amount of $18,150.00 and the other was from Nexxtep in the amount of $16,906.01.  Mr. Cherry recommended that Lanier be awarded the project because of their familiarity with the equipment.  A motion was made by Commissioner Moore and seconded by Commissioner Martin that the bid be awarded to Lanier.  The motion carried 5-0.

 

Public Works Director Jerry McClune asked the Board to approve RESOLUTION 07-09-05 (RESOLUTION AUTHORIZING THE CHAIRMAN OF THE MADISON COUNTY BOARD OF COUNTY COMMISSIONERS TO EXECUTE SUPPLEMENTAL AGREEMENT NUMBER 1 OF THE SMALL COUNTY ROAD ASSISTANCE PROGRAM WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION AND AMEND FINANCIAL PROJECT #212513-2-58-1).  A motion was made by Commissioner Moore and seconded by Commissioner Vickers that this Resolution be approved and the Supplemental Agreement be signed by the Chairman.  The motion carried 5-0.

 

Chairman Ellis stated that the City of Madison had asked that the County deed to the City of Madison that portion of Captain Brown Road from US 90 right-of-way to back boundary line of Hancock Terrace subdivision so that city utilities could be supplied to businesses and apartments in the area.  After discussion, it was agreed by consensus that staff would contact the City of Madison and ask them to prepare the legal documents.

 

County Coordinator Allen Cherry asked presented Personnel Policy Changes to the Board for their approval.  After reviewing these changes, a motion was made by Commissioner Martin and seconded by Commissioner Moore to approve the changes except those highlighted on pages 47, 49 and 62.  Mr. Cherry was to check on these pages to see why they were highlighted. 

 

Commissioner Ellis asked the Board to consider changing the term of the Chairman from nine (9) months to twelve (12) months to coincide with the County fiscal year beginning with the 2007-2008 fiscal year.  After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Vickers to make this change.  Before voting on this motion, the Board asked Deputy Clerk Phyllis Lawson to bring a copy of the original Resolution setting up the current term and order of service to the meeting after lunch so that the new order of service could be established.

 

County Coordinator Allen Cherry asked the Board to add two new FRDAP projects for the Recreation Department to the County’s Capital Improvements Schedule.  A motion was made by Commissioner Martin and seconded by Commissioner Vickers to make this addition.  The motion carried 5-0.

 

Mr. Cherry presented an Interlocal Agreement Affirming the Region 6 Workforce Consortium to the Board for their approval.  After discussion, a motion was made by Commissioner Henderson and seconded by Commissioner Moore to approve this agreement.  The motion carried 5-0.

 

County Attorney Reeves advised the Board of property annexed into the City of Madison by City Ordinance 2007-6.  He stated that the Board could object to the annexation if they wish but normally objections were not made.  The property in question is Rogers Professional Center LLC.  The Board by consensus agreed not to object to this annexation.

 

Chairman Ellis referred to a letter received from the University of Florida giving the population estimate for Madison County as of April 1, 2007 as 19,944.  Discussion followed on whether to accept this figure or to provide a new figure for their consideration.  Chairman Ellis stated that the State of Florida estimates 2.5 persons live in each household and, if the number of residential electric meters could be obtained from Tri-County Electric Cooperative and Progress Energy that a more accurate figure may be found.  The Board agreed by consensus for staff to get figures from Tri-County and Progress Energy and, if higher, submit that number and request it be considered.  Otherwise, if numbers could not be obtained, then to send form back agreeing with the original estimate.

 

County Coordinator Allen Cherry asked the Board to approve Resolution 07-09-05A (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA PERTAINING TO AN APPLICATION FOR GRANT FUNDING PROVIDING FOR AN EFFECTIVE DATE).  A motion was made by Commissioner Moore and seconded by Commissioner Martin that this Resolution be approved.  The motion carried 5-0.

 

Sheriff Pete Bucher advised the Board of lightning damage at the Madison County Jail in the amount of approximately $71,200.00.  He advised that the insurance company had been contacted and the possibility of insurance covering this expense.

 

County Coordinator Allen Cherry reminded the Board of the upcoming Legislative Special Session beginning September 18, 2007, in which several issues could be addressed which would affect Madison County.

 

The Board recessed for lunch at 12:10 P.M.

 

The Board reconvened at 1:35 P.M. with all Commissioners present.  Also in attendance was County Attorney George T. Reeves, County Coordinator Allen Cherry and Deputy Clerk Phyllis Lawson.

 

Chairman Ellis opened a Public Hearing for Enactment of Land Development Code 07-7 (Land Development Code Chapter 5, Subdivision Regulations).  County Planner Jeanne Bass explained the proposed changes and also submitted some additional changes in wording that needed to be made.  Chairman Ellis opened the hearing for public comment.  Mrs. Marianne Green expressed her concerns regarding Section 5.4.10.2 and asked that standards be raised to ensure better quality septic sytems are being used.  Mrs. Green also commended Ms. Bass and County Engineer Bill Steves for their hard work on the proposed changes.  Hearing no other comments, the hearing was closed to the public and the Board entered into discussion.  A motion was made by Commissioner Henderson and seconded by Commissioner Martin that the Ordinance be approved subject to the newly suggested changes.  The motion carried 5-0.

 

After a short break, discussion continued on New Business Item #12 – Discussion Concerning Changing Chairman Term to 12 Months, Matching County Fiscal Year.  After review of Resolution 94-02-16A, it was determined that the Chairman for Fiscal Year 2007-2008 would be from District 4.  Each fiscal year thereafter rotation will be as follows and will continue in this same rotation thereafter:  Fiscal Year 2008-2009 – District 2; Fiscal Year 2009-2010 – District 1; Fiscal Year 2010-2011 – District 3; and Fiscal Year 2011-2012 – District 5.  This revised motion carried 5-0.

 

County Coordinator Allen Cherry presented an Agreement with Suwannee River Water Management District to the Board for discussion.  Concerns about reduction in ad valorem taxes were discussed which would directly affect the County’s ability to pay the costs involved.  After discussion, the Board asked Mr. Cherry to arrange a new meeting with the City of Madison, Suwannee River Water Management District and the County to further discuss this matter.

 

At this time, the Board entered into a budget workshop for the 2008-2009 budget year.  Clerk of Court Tim Sanders presented 2007-08 FY Budget Recap #6 to the Board for their review.  Discussion followed regarding whether to consolidate Moquito Control with Animal Control next year or to eliminate Mosquito Control altogether.  Chairman Ellis recommended that Mosquito Control be totally eliminated as of December 31, 2007.  The Board by consensus agreed with this recommendation.

 

Discussion followed regarding the 4-H Program Assistant position at the Extension Office.  Chairman Ellis recommended that this position be split in half between the Extension Office and Solid Waste.  The Board by consensus agreed with this recommendation.

 

The Board then discussed a $299,000 Capital Outlay expenditure in the County Transportation Trust Fund budget for next year.  After discussion, a motion was made by Commissioner Henderson and seconded by Commissioner Martin that these expenditures be eliminated until after January 1, 2008 when a review would be conducted to determine if funds were available.  The motion carried 5-0.

 

Clerk of Court Tim Sanders asked the Board to consider committing any future monies received from Community Development Block Grants (CDBG) to Capital Projects Reserve to replenish this fund.  After discussion, a motion was made by Commissioner Moore and seconded by Commissioner Henderson that this request be approved.  The motion carried 5-0.

 

Mr. Sanders reminded the Board of the First Public Hearing for approval of the FY07-08 Budget on September 12, 2007 at 5:30 P.M.

 

There being no further business, the Chairman adjourned the meeting at 3:45 P.M.

 

 

 

 

                                                                        Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Roy Ellis, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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