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BOCC Minutes Special Meeting August 30, 2007

                                         BOARD OF COUNTY COMMISSIONERS




                                                         COURTHOUSE ANNEX


                                           MINUTES OF THE SPECIAL MEETING


                                                   THURSDAY, AUGUST 16, 2007


                                                                      3:00 P.M.



The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie L. Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also, present were County Coordinator Allen Cherry, County Clerk Tim Sanders, Clerk of Courts Finance Director Sandra Bass and Deputy Clerk Lessia Freeman.


The Chairman, Honorable Roy Ellis, called the meeting to order and stated the purpose of the meeting was to continue work on the 2007-08 fiscal year budget.


The Clerk presented a proposed 2007-08 FY Fund 21-Capital Projects revenues and expenditures report, which included County Road 255 and County Road 360 resurfacing projects expenditures approved by the Board on Wednesday, August 15th.  Ms. Bass explained the balance of $307,081.97.  Public Works Director Jerry McClune reported that the low bidder, Peavy and Sons, in negotiations reduced Corinth Church Road from $297,564.64 to $277, 564.64, resulting in a new balance of $327,061.97.  Discussion followed on resurfacing St. Thomas Church Road at a cost of approximately $150,000.  Mr. Sanders asked the Board to consider using a portion of said positive balance to replace the Capital Projects reserve fund borrowed to complete the Community Development Block Grant-Georgetown/Tram Road Project.  He explained the project was originally planned to occur over a two-year span with approximately $250,000 County Match expended in each fiscal year.  Actually the project will be completed before September 30th and over $500,000 has been spent this fiscal year.  The Clerk asked the Board to postpone action on the St. Thomas Church Road until Mr. Jim Parrish is able to present the total county match expenses.  Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve the resurfacing of Corinth Church Road by Peavy and Sons at a cost of $277,564.64.


    The Clerk presented the Board with a listing of Renewal Options of Proposed Plans for employee health insurance from Vista Healthplan, Inc.  The Clerk reported the current plan, NO43 with $1,000 Hospital Deductible, has a 4.3% increase, while plan NO44 with a $2,500 Hospital Deductible provides a 10.1% decrease in rates. He added that plan NO45 with a $5,000 Hosptial Deductible provides a 23.3% decrease.  Upon a motion by Commissioner Henderson, seconded by Commissioner Martin, the Board voted unanimously to approve said HMO FD2020-A-21 (NO44) plan for 2006-07 FY. 


The Clerk presented the Board with the FY 2008 Tentative Budget as of August 16, 2007 and a 2007-08 FY BUDGET RECAP (#5) dated August 16, 2007 for the following funds and balances:  General (+$4,084,121), County Transportation Trust Fund (+$28,312), Capital Projects ($0), Fine and Forfeiture (-$4,062,056), Solid Waste (-$2,686), Emergency Medical Services (+$7,972-balance with Small County Surtax proceeds), Landfill Closure (-$132,500), and Fire ($0).  The Clerk noted a negative balance of $154,565 for the General Fund.  Discussion followed on the future of Mosquito Control funding, and also the vacant 4-H position and associated hiring freeze.  The Board by consensus directed the County Coordinator to approach the City of Madison about assuming the Mosquito Control program.


Public Works Director Jerry McClune reported his DROP retirement is effective December 31, 2007.  He asked the Board to consider allowing him to come back to work for the county beginning February 1, 2008 after a required 30 day period.  No action was taken by the Board.


The Board by consensus approved another Special Meeting to continue work on the budget for Thursday, August 30th at 4:00 P.M. 


There being no further business, the Chairman adjourned the meeting at 4:10 P.M.


Board of County Commissioners

Madison County, Florida


By: ________________________

      Roy Ellis, Chairman




Tim Sanders, Clerk to the

Board of County Commissioners

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