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BOCC Minutes August 1, 2007

                                         BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                                  WEDNESDAY, AUGUST 1, 2007

 

                                                                      9:00 A.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4) and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry and Deputy Clerk Phyllis Lawson.  County Attorney George T. Reeves arrived at 9:25 a.m.

 

The Chairman, Honorable Roy Ellis, called the meeting to order and Veterans Service Officer Oliver Bradley opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, reagenda New Business #8 – County Health Insurance-Proposed Plans from Vista Healthplan, Inc.- for next budget workshop.

 

Commissioner Moore asked that approval of the minutes be postponed until later in the meeting as he had not reviewed them.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the Consent Agenda (Status Report for the Madison County SHIP Program through June 2007; and Approval of Members to the North Florida Workforce Development Board).

 

Under “Petitions from the Public”, Mr. Coy Donaldson asked that Donaldson Road be included in the Paving Priority List when it was discussed later in the meeting.

 

Public Works Director Jerry McClune asked the Board to approve Resolution 07-08-01A (RESOLUTION AUTHORIZING THE CHAIRMAN OF THE MADISON COUNTY BOARD OF COUNTY COMMISSIONERS TO EXECUTE A TRANSPORTATION REGIONAL INCENTIVE PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR FINANCIAL PROJECT #212492-3-58-01).  A motion was made by Commissioner Moore and seconded by Commissioner Martin that this Resolution be approved.  The motion carried 5-0.

 

Mr. McClune presented the Road Paving Priority List to the Board but no action was taken or changes made by the Board.

 

Commissioner Vickers asked Mr. McClune about a four-way stop or flashing caution/stop light at the corner of County Road 150 and Rocky Ford Road.  After discussion, the Board asked Mr. McClune to check into the cost of a traffic light and to ask the Florida Department of Transportation for their recommendations.

 

Solid Waste/Recycling Director Jerome Wyche asked the Board to approve a Rental Agreement with Mrs. Dollie Ann McCall in the amount of $3,600.00 for real property to be used exclusively for the temporary relocation of green waste disposal collection containers located on the West side of Highway 53 North and the North side of County Road 146. 

 

A motion was made by Commissioner Martin and seconded by Commissioner Moore that the agenda be amended to include this item.  The motion carried 5-0.

 

A motion was made by Commissioner Martin and seconded by Commissioner Henderson that the Rental Agreement with Mrs. McCall be approved.  The motion carried 5-0.

 

Mr. Wyche gave the Board an update on the Sirmans Collection Center and also reminded them of the Ribbon Cutting for the new Baler System at 11:45 a.m. at the Solid Waste Facility located on Rocky Ford Road.

 

Mrs. Cynthia Schwartz with the Department of Health asked the Board to approve a Proclamation declaring August 10, 2007 as Children’s Health Care Coverage Day.  Deputy Clerk Phyllis Lawson read the Proclamation for the record and a motion was made by Commissioner Moore and seconded by Commissioner Martin that the Proclamation be approved.  The motion carried 5-0.

 

Ms. Cindy Colwell of the 911 Addressing Office presented an Application for Road Name Change to be approved by the Board.  She requested that a stipulation be added to the application that a road name cannot be changed again for a time period of ten years.  A motion was made by Commissioner Moore and seconded by Commissioner Martin that this application be approved with the added time period suggestion.  The motion carried 5-0.

 

County Coordinator Allen Cherry asked the Board to approve Resolution 07-08-01 (A RESOLUTION OF THE MADISON COUNTY BOARD OF COUNTY COMMISSIONERS IN SUPPORT OF ESTABLISHING A PORTION OF U.S. HIGHWAY 27 IN MADISON COUNTY AS A PART OF THE NATIONAL PURPLE HEART TRAIL, AND NAMING THAT PORTION OF U.S. HIGHWAY 27 A PURPLE HEART HIGHWAY).  Deputy Clerk Phyllis Lawson read the title of the Resolution for the record and a motion was made by Commissioner Moore and seconded by Commissioner Vickers that the Resolution be approved.  The motion carried 5-0.

 

Commissioner Henderson asked the Board to approve an expenditure of $767.00 in order for two Tourist Development Council Members to attend a conference.  A motion was made by Commissioner Moore and seconded by Commissioner Martin that this expenditure be approved.  The motion carried 5-0.

 

Madison County Property Appraiser Leigh Barfield introduced Trey Gilmore with Ricoh Business Solutions (formerly Lanier Business Systems) who gave a presentation regarding Firewall Protection and Wireless Capability for the Annex Building.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers that Ricoh Business Solutions be declared a sole source and that their recommendations be approved.  The motion failed 2-3 with Commissioners Ellis, Martin and Henderson opposed.  A motion was then made by Commissioner Martin and seconded by Commissioner Moore that the project be advertised for bid and county staff write the specs for the bid.  This motion carried 5-0.

 

At this time, Chairman Ellis left the meeting for a doctor’s appointment.

 

County Coordinator Allen Cherry asked the Board to approve an Interlocal Agreement between Madison County, City of Madison, Town of Lee and Town of Greenville turning over water and wastewater services at the Interstate 10 interchanges to these municipalities.  A motion was made by Commissioner Henderson and seconded by Commissioner Vickers that this Interlocal Agreement be approved.  Commissioner Moore stated that he would like to have time to review the Agreement further.  Commissioner Henderson withdrew his motion and Commissioner Vickers withdrew his second.

 

Clerk of Court Tim Sanders asked that the Board hold a Special Meeting on Wednesday, August 8, 2007 and also, if needed, on Thursday, August 9, 2007, for budget preparation workshops.

 

County Attorney George T. Reeves reviewed with the Board the process for competitive negotiations.  He stated that the decision to be made was which company was the best for the job, not the lowest bid.

 

Sheriff Bucher presented a request to the Board for a Budget Amendment in the amount of  $54,000.00 to help meet expenses for his Department.  Sheriff Bucher was asked to come back later in the meeting. 

 

The meeting was recessed at 11:08 a.m.

 

Vice Chairman Martin brought the meeting back to order and turned the meeting over to County Attorney George T. Reeves who explained procedures for the ranking of the architectural firms for the Emergency Operations Complex. 

 

The order of presentations was: (1) DAG Architects; (2) Johnson Peterson Architects; and (3) Clemons, Rutherford & Associates.  Vice Chairman Martin thanked each representative for their time and preparation.  Each Commissioner completed a Ranking Worksheet for each group and these were given to County Clerk Tim Sanders for computation.  Commissioner Ellis returned to the meeting at 3:43 p.m.

 

Commissioner Moore asked that the Interlocal Agreement regarding the Infrastructure at Interstate 10 be agendaed for the next meeting so he would have more time to review it.

 

A motion was made by Commissioner Moore and seconded by Commissioner Henderson that the minutes of the Special Meeting on July 16, 2007 and the Regular Meeting on July 18, 2007 be approved subject to any needed changes.  Deputy Clerk Phyllis Lawson advised that on page three of the July 18, 2007 minutes the name of Frances Houck needed to be changed to Frances Hawkes.  The motion was approved 5-0 subject to the needed change.

 

County Clerk Tim Sanders presented the rankings of the architects.  They were:  Clemons, Rutherford & Associates with a score of 42; John Peterson Architects with a score of 38; and DAG Architects with a score of 33.  A motion was made by Commissioner Ellis and seconded by Commissioner Moore to approve these groups as ranked.  The motion carried 5-0.

 

Sheriff Pete Bucher came back before the Board regarding his request for a budget amendment for his current year’s budget.  After discussion, it was agreed that Sheriff Bucher, Secretary Nancy Curl, County Clerk Tim Sanders and Finance Director Sandra Bass would meet to further review figures.

 

There being no further business, the Chairman adjourned the meeting at 4:34 P.M.

 

                                                                        Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Roy Ellis, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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