Madison County, Florida
Residents
Businesses
Visitors
Meetings

Request For Proposals
Bid Notice

Home CodeRED Madison County Florida
Meetings and Agendas


BOCC Minutes July 18, 2007

                                         BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                                    WEDNESDAY, JULY 18, 2007

 

                                                                      4:00 P.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4) and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

The Chairman, Honorable Roy Ellis, called the meeting to order and Emergency Management Director Jim Stanley opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Martin, seconded by Commissioner Moore, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry add to New Business item No. 15, Approval of Letter of Support for Kids Incorporated and add Appointment of Chairperson to New Business item No. 8. Appointment of Members to Tourist Development Council; and also, at the request of Mr. Sanders add to New Business item No. 16. Approval of County Commissioners on Value Adjustment Board and meeting dates, and No. 17. Budget Amendment Requests for Animal Control and Extension Office (Consent Agenda items Nos. 1 and 5).

 

The minutes of the Regular Meeting held on June 20, 2007 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously to approve said minutes as presented.

 

Upon a motion by Commissioner Martin, seconded by Commissioner Henderson, the Board voted unanimously to approve the Consent Agenda (2. Status Report for the Madison County SHIP Program through May 2007; 3. Fiscal Year 2007-2008 Contract with Apalachee Center, Inc. for Madison County Jail Services; 4. Fiscal Year 2007-2008 Hazards Analysis Grant for Emergency Management; 6. Budget Amendment Request for Transportation).

 

Supervisor of Elections Jada Woods Williams presented a Budget Amendment Request for additional funds to carry out the state senatorial special elections mandated by the state in the amount of $27,000 (Special Primary Election - $13,500 and Special General Election - $13,500). She noted the state would reimburse the county for said funds at some time in the future.  A motion was made by Commissioner Moore and seconded by Commissioner Martin for the Board to approve said request.  Motion carried unanimously (5-0).

 

Tax Collector Frances Ginn presented to the Board for approval the Tax Collector’s Recapitulation of the Tax Rolls for Madison County for the 2006 tax year.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said Recapitulation.

 

Mr. Stanley James on behalf of students, teachers, and staff of Suwannee River Junior College and Madison County Training School asked the Board for approval to place two historical markers on the right-of-way of County Road 360 adjacent to property now owned by Madison County Memorial Hospital and existing former school buildings.  Mr. James read a quote from former School Superintendent Edwin B. Browning, Sr. A motion was made by Commissioner Moore and seconded by Commissioner Martin to approve placement of two historical markers on county owned right-of-way at the direction of the Public Works Director. 

 

Madison County Development Council (MCDC) Chairperson Cheryl Archambault made a proposal to sell the county fifty (50) acres of land owned by MCDC near the intersection of County Road 255 and Interstate 10 for future industrial park development.  She reported $200,000 is owed on the property to Mr. Raymond Williams, which may be reduced to $135,000 to $150,000 upon a pending sale of two acres.  The Clerk suggested using a portion of remaining Fiscally Constrained County funds to purchase the property if the county was so inclined.  Upon a motion by Commissioner Moore, seconded by Commissioner Henderson, the Board voted unanimously to approve said purchase and directed the County Attorney to prepare a sale contract.    

 

The County Coordinator reported only one bid was submitted for the new concession building at the Madison County Recreation Park at a lump sum price of $195,996.00, which is more than budgeted in the Phase IV improvement plan.  Mr. Cherry suggested, after meeting with Recreation Director Tommy Garner, Mr. Sanders, and Mr. Will Rutherford of Clemons, Rutherford & Associates and exploring available funds, that the Recreation Department in cooperation with inmate labor construct said building.  A motion was made by Commissioner Martin and seconded by Commissioner Vickers for the Board to reject all bids and construct said concession building using county staff and inmate labor.  Motion carried 5-0.

 

Chairman Ellis displayed a “blow-up” of a check received earlier in the day from House of Representative Will Kendrick in the amount of $200,000 from the Department of Environmental Protection Division of Recreation and Parks Florida Recreation Development Assistance Program for Phase V of the Madison County Recreation Park.

 

Upon a motion by Commissioner Henderson, seconded by Commissioner Martin, the Board voted unanimously to approve the following members to the Tourist Development Council (TDC): re-appointment of Mr. Doug McNichol and Mr. Craig Waldrop, and new appointments Ms. Jacquelyn Blount (for Mr. Albert Barfield) and Mr. Jason Hackle (for vacant position).  A motion was then made by Commissioner Moore and seconded by Commissioner Martin to approve Commissioner Henderson as Chairman of said TDC.  Motion carried 5-0.

 

Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to accept said $200,000 Florida Recreation Development Assistance Program (FRDAP) grant for the following Phase V improvements to the recreation park: Baseball Field Lighting ($97,500), Softball Field Lighting ($90,000), Picnic Shelter ($7,500), Picnic Tables ($3,000), and Security Lighting ($2,000).

 

Solid Waste/Recycling Coordinator Jerome Wyche presented a booklet entitled MADISON COUNTY SOLID WASTE AND RECYCLING DEPARTMENT, which contained a Human Resources Recap of full-time and part-time employees, Site Operation Hours, and sketches and photographs of each Collection Center.

 

Chairman Ellis directed the Board’s attention to a Public Hearing regarding a Special Exception Land Use Request by the County for a solid waste recycling/collection center site on southwest Federal Road in Sirmans.  Mr. Wyche shared information on the proposed improvements to the Sirmans area with the addition of said collection center and reported the proposed Special Exception was approved by the Planning and Zoning Board.  He stated the Public Hearing has been properly advertised, a contract with the owner of the proposed property has been completed and funds have been budgeted for the collection center.  The Chairman opened the hearing to the public for comments.

 

Ms. Frances Houck, who resides on property adjacent to the proposed collection site, voiced her disapproval of the request along with Mr. Jim Council.  Mr. Council reported a problem of water properly draining from the proposed site.  County Engineer Bill Steves reported proposed site improvements are subject to permitting by the Suwannee River Water Management District (SRWMD).  Ms Houck presented a list of signatures of citizens who join her in requesting the Board to reconsider and place the collection center in another location.  There being no further comments, the Chairman closed the Public Hearing.  A motion was made by Commissioner Martin and seconded by Commissioner Moore for the Board to approve said Special Exception Request.  Motion carried 5-0.

 

Madison County Health Department Director Kim Barnhill invited the Board to visit the department’s new mobile dental unit parked outside the building during the break.

 

Under “Petitions From The Public” Ms. Joan Keene of 5283 NE Hickory Grove Road presented eleven (11) notarized documents by property owners along a portion (0.90 mile) of Hickory Grove Road willing to donate fifteen (15) feet of property along the sides of said road to allow for ditches and maintenance associated with paving the road within a two year period starting October 1, 2007.  Ms. Keene stated the dust made it very hard to live along the limerocked  road and asked that paving be placed in the 2007-08 fiscal year budget.

 

Mr. Brent Whitman of Madison Engineering, Inc. presented a Site Plan of Mr. Justin Davis’ JDDIV Commercial Development on 32 acres in the northwest quadrant of the Interstate 10 and State Road 53 Interchange.  He noted the Planning and Zoning Board (P & Z) approved said Site Plan, subject to the following: 1). Boundary and Topographic Survey with easement outlined to SR 53; 2). Parking landscape buffer needs to be 10 feet from right-of-way; 3). Continue road to Genoa with intent for County to assume maintenance at a later date.  Road to end prior to Genoa at present; 4). Lot numbers on all sheets; 5) Drainage easements to be dimensional on final; 6). JDDIV needs to show easement through Fast Track property.  Final plat approval will be contingent on Fast Track final approval; 7). Road details need to show finished grades; 8). Parking areas need landscape islands every 9 spaces.  Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously to approve said Site Plan, subject to said eight (8) items identified by P & Z.

 

Ms. Sheryl Rehberg of North Florida Workforce Development Board presented a “Briefing Paper” and update on regional workforce services to individuals and businesses with particular emphasis on its mobile services center to be deployed to outlying areas in the region.  Ms. Rehberg asked the Board for approval to park the mobile unit on Public Works property and, as a tax-exempt agency, to purchase fuel from the Road Department.  A motion was made by Commissioner Martin and seconded by Commissioner Vickers to grant said requests.  Motion carried 5-0.

 

Mr. Sanders reported the Health Insurance Committee comprised of Commissioner Ellis, Mr. Cherry, Sheriff Bucher, Property Appraiser Leigh Barfield, Tax Collector Frances Ginn, Supervisor of Elections Jada Woods Williams, Emergency Medical Services Director Juan Botino, Ms. Jo Williams representing Public Works, the Clerk and Deputy Clerk Donna Blair met Friday, July 13th and reviewed County Employee Health Insurance proposals submitted by Blue Cross/Blue Shield and VISTA Healthplan.  Based upon proposed plans and rates, the committee approved a recommendation to remain with VISTA Healthplan and keep the existing HMO FD 2020A-9 plan, which would be a 4.3% rate increase.  Upon a motion by Commissioner Martin, seconded by Commissioner Henderson, the Board voted unanimously to approve VISTA Healthplan to provide health insurance to county employees.  In discussion the exact plan would be subject to available funds and brought forward later in the budget process.

 

Mr. Sanders reported the Maximum Millage Levy Calculation for the county for the 2007-2008 fiscal year is 8.082 based upon House Bill 1 passed by the Florida Legislature in Special Session. He explained the millage cap is based upon the Current Year Rolled Back from 9.25 mills to 8.332 mills together with “Compound Annual Growth Rates in Per Capita Taxes Levied” from FY 2001-02 to FY 2006-07.  Mr. Sanders noted Madison County’s Compound Annual Growth Rate in per capita taxes levied is 9.37%, but since Madison County is a “County of Special Financial Concern” as determined by the state, the Rollback Tier is 97%, or 3% rather than 9.37%.  A motion was made by Commissioner Martin and seconded by Commissioner Henderson to set the Tentative Millage for the 2007-2008 fiscal year at 8.082 mills.  Motion carried 5-0.

 

Mr. Cherry presented and reviewed with the Board numerous proposed County Personnel Policy changes involving definitions of “Immediate Family”, “Probationary Employee”, “Regular Full Time Employee”, “Regular Part-Time Employee”, and the following sections: 2.07 Smoking, 2.12 Dress Code, 5.07 Longevity Bonus, 6.08 Request for Annual Leave, 617.1 Disaster Leave, Sick Leave Transfer,11.01 Resignation, and 11.06.6A DROP.  After amendments to proposed verbage were made by the Board and County Attorney, Chairman Ellis asked to re-agenda said Personnel Policy Changes.

 

The Clerk presented a request by the Madison County Health Department for the Board to help pay for improvements to the “old” County Health Department Building in the amount of $21,568.00.  Mr. Sanders reported Ms. Barnhill presented a list of Work Items to refurbish the building for Health Department use at a total cost $71,444.00.  A motion was made by Commissioner Moore and seconded by Commissioner Martin to approve said request and amend the budget with funds from the General Fund reserves.  Motion carried 5-0.  Mr. Cherry was asked to meet with Ms. Barnhill about the possibility of transferring the property from the county to the health department.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously to approve a Letter of Support for Kids Incorporated grant application for a Healthy Marriage Initiative project.

 

The Clerk asked the Board to appoint three of its members to the Value Adjustment Board (VAB) for proposed meeting dates of October 16th and 17th at 9:00 A.M. and an organizational meeting to be held on August 15th at 3:30 P.M.  Mr. Sanders reported the School District appointed Ms. Williamson and Mr. Hall from Districts 1 and 2 respectively.  A motion was made by Commissioner Henderson and seconded by Commissioner Moore to approve the following members to the VAB: Commissioners Moore, Martin, and Ellis from Districts 3, 4, and 5 respectively, and to also approve said meeting dates and times.  Motion carried 5-0.

 

Discussion followed on Competency Board membership and reference made to a memorandum from the Building Department of two citizens interested in serving as an alternate member to the Competency Board.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers to appoint Mr. Dewayne O’Quinn as said Alternate Member.  Motion carried 5-0.

 

The County’s PRIORITY LIST of road paving projects was presented to the Board for review.  The Board by consensus approved re-agendaing the subject of paving roads in the county and a re-examination of said Priority List by the Public Works Director. 

 

Discussion followed on the lack of funding available for new paving and the availability of additional motor fuel taxes for needed road improvements in the county.  The Clerk was asked to provide the Board with information on available fuel taxes and their projected revenues.

 

Commissioner Vickers led a discussion on possible signalization improvements at the intersection of County Road 150 and Rocky Ford Road.  A motion was made by Commissioner Vickers and seconded by Commissioner Moore to change the intersection to a four-way stop with flashing light.  Said motion and second were withdrawn, subject to a cost study by the Public Works Director.

 

Solid Waste/Recycling Coordinator Jerome Wyche reported the need for an additional six (6) month lease for property currently being used as a solid waste collection center at the intersection of State Road 53 and Little Cat Road (CR 146).  He added the rent would increase from $1500 per six-month period to $2100 per six-month period.   A motion was made by Commissioner Moore and seconded by Commissioner Martin to amend the agenda and also approve said new lease.  Motion carried 5-0.  Mr. Wyche also invited the Board to a Ribbon Cutting for the new baling system at the County Solid Waste/Recycling Department on August 1st.

 

Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board unanimously approve the following Budget Amendments: Animal Control – Line item adjustments from Salaries ($4241.32) and Overtime ($1000) to Operating Supplies and Communications; Extension Office – Line item adjustments from Other Current Charges and Obligations ($265.49 & $784.86 to Books, Publications, Membership and Capital Outlay).

 

Mr. Cherry reported the amended Interlocal Agreement between the county and municipalities should be ready by the next Regular Meeting.

 

County Planner Jeanne Bass reported a very positive meeting with the Department of Community Affairs, the Florida Department of Transportation, and North Central Florida Regional Planning Council on future planning of the Interstate 10 and State Road 53 interchange. She also inquired about the responsibility of replacing destroyed subdivision street signs.  The Board by consensus directed the Road Department to replace said signage at this time and for staff to check with other counties regarding their policies.

 

Sheriff Pete Bucher presented a Florida Department of Law Enforcement (FDLE) statistical report on Crime in Madison County for the period January – December 2006.

 

There being no further business, the Chairman adjourned the meeting at 6:55 P.M.

 

                                                                        Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Roy Ellis, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


Archived Meetings and Agendas


MADISON COUNTY IS AN AFFIRMATIVE ACTION/EQUAL EMPLOYMENT OPPORTUNITY/SECTION 504/FAIR HOUSING JURISDICTION.
© 2011 Madison County Florida | Web Site Design and Content Management by JSS Enterprises, Inc

Madison County Florida