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BOCC Special Minutes July 16, 2007

                                         BOARD OF COUNTY COMMISSIONERS




                                                         COURTHOUSE ANNEX


                                           MINUTES OF THE SPECIAL MEETING


                                                        MONDAY, JULY 16, 2007


                                                                      4:00 P.M.



The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also, present were County Coordinator Allen Cherry and County Clerk Tim Sanders.


The Chairman, Honorable Roy Ellis, called the meeting to order.


Mosquito Control Director Ron Mandziara presented for Board approval the proposed 2007-2008 fiscal year DETAILED WORK PLAN BUDGET for Mosquito Control in the amount of $82,331.00.  Mr. Mandziara explained the proposed budget must be forwarded to the state  (postmarked July 16th) for grant funding and the expenditures of the program are split half and half with the state (Local $41,165.50 and State $41,165.50).  Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously (5-0) to approve said tentative budget and forward to the Florida Department of Agriculture and Consumer Services.


Mr. Sanders presented the 2007-2008 fiscal year Estimated Revenue of Ad Valorem Proceeds imposed by the Florida Legislature, which is based upon a Rolled Back Millage Rate of 8.332 times a Growth Rate factor of 97% (County of Special Financial Concern).  The Clerk reported said estimated revenue is $5,359,241 for the upcoming fiscal year based upon a millage of 8.0821, which is $28,559.54 more ad valorem revenue than the current fiscal year at 9.25 mills.


The Clerk presented to the Board the TENTATIVE BUDGET FOR FY 2007-08 dated July 16, 2007 and also a 2007-08 FY BUDGET RECAP sheet of estimated revenues and expenditures for the following funds: General, County Transportation Trust Fund, Capital Projects, Fine and Forfeiture, Solid Waste, Emergency Medical Services, Landfill Closure, and Fire Services.  It was noted that the General Fund positive balance of $3,737,090 less the Fine and Forfeiture negative balance of $4,576,364, less the Landfill Closure negative balance of $132,500 equals a General Fund negative balance of $971,774 to begin the budget process.  Mr. Sanders also noted the proposed Fine and Forfeiture budget included salary increases for both Law Enforcement and Detention/Correction in the amount of $353,087, and also Capital Outlay for vehicles in the amount of $133,150.  The Board by consensus asked the Clerk to request the Sheriff to delete said proposed expenditures in the amount of $486,237 to begin the budget process at a better financial position.


Mr. Sanders with the assistance of his Finance Director Sandy Bass and Finance Deputy Clerk Lessia Freeman also reviewed with the Board the proposed TENTATIVE BUDGET expenditures of each County Department and Constitutional Office for FY 2007-08 via an EXCEL presentation.  In conclusion the Clerk expressed his hope the presentation would be helpful to the Board going into the Budget Workshop process, which begins Wednesday, July 25th.


There being no further business, the meeting was adjourned by the Chairman at 5:35 P.M.

Board of County Commissioners

Madison County, Florida


By: ________________________

      Roy Ellis, Chairman





Tim Sanders, Clerk to the

Board of County Commissioners








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