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BOCC Minutes June 6, 2007

                                         BOARD OF COUNTY COMMISSIONERS


                                                   MADISON COUNTY, FLORIDA


                                                         COURTHOUSE ANNEX


                                         MINUTES OF THE REGULAR MEETING


                                                     WEDNESDAY, JUNE 6, 2007


                                                                      9:00 A.M.



The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4) and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.


The Chairman, Honorable Roy Ellis, called the meeting to order and Emergency Management Director Jim Stanley opened with prayer and pledge to the flag.


Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry add to New Business item No. 6. Presentation by Mr. Stanley on Hurricane Preparedness.


The minutes of the Regular Meeting held on May 16, 2007 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously to approve said minutes as presented.


Under “Petitions from the Public” Mr. David Sindt asked the Board about the status of the removal of waste from the “Biomass” property located on Rocky Ford Road.  Chairman Ellis stated the Board would look into the matter and respond to the inquiry.


Mr. Barry Parsons reported the Taylor County Commissioners approved Comprehensive Plan amendments, which would allow coal-fired electric generating plant(s) in Taylor County.  He congratulated the Board for their letter of objection to the proposed amendments that was read for the record at the Public Hearing held June 4th.  Mr. Parsons identified a typographical error in the Board’s letter dated May 30th, which indicated 100 trains per day traveling through Greenville to the proposed plant(s), rather than 100 coal-laden train cars per day.  In conclusion, Mr. Parsons asked the Board to be mindful of the Administrative Hearings stage of the coal plant siting process.


Upon a motion by Commissioner Martin, seconded by Commissioner Moore, the Board voted unanimously to approve the Consent Agenda (1.Status Report for the Madison County SHIP program through April 2007; 2. Proclamation for Florida Water Professionals Week, August 6-10, 2007; 3. Budget Amendment Request for Administration – CDBG Grant Brought Forward; 4. Budget Amendment Request for Indigent Care/Hospital Surtax – Amend Budget to include ½ cent Indigent Care Surtax; 5. Budget Amendment Request for Emergency Medical Services (EMS) – Grant Brought Forward; 6. Budget Amendment Request for Library – Amend Budget to show grant total for Library Aid; 7. Budget Amendment Request for E-911 Wireless – Amend Budget to include E-911 Wireless Grants; 8. Budget Amendment Request for Law Enforcement – Byrne Grant Brought Forward). 


Mr. Jim Stanley reported as of June 1st hurricane season is here.  He reported on his department’s participation in an eight (8) hour Hurricane Preparedness Exercise and also the tracking of Tropical Storm Barry on Saturday, the 2nd.  Mr. Stanley also shared with the Board that Madison County contributes $2000 per year for the very informative Hurricane Survivor Guide, which was an insert in the Sunday edition of the Tallahassee Democrat, and will be in the local newspaper soon.


Ms. Sheryl Rehberg, Executive Director of North Florida Workforce Development Board, reported on workforce services provided to citizens of Madison County and five other rural North Florida Counties.  She stated due to a 75% reduction in state funding, the Workforce Development Board is currently in transition from multi-service centers to only one located in Madison due to its geographic location.  In order to meet the needs of the outlying counties, Ms. Rehberg indicated plans call for the purchase of a mobile center, self-service units, and global communication.


Upon the request of the County Attorney, the “Agreement between Madison County and the City of Madison for five acres at the City of Madison Industrial Park” was removed upon the completion of a Request For Proposals for Architectural Services for the county’s new Emergency Operations Center.


Discussion followed on proposed changes to the county’s Application for Road Closure policy presented as directed by the Board at the last Regular Meeting.  The County Attorney stressed the importance of the Board knowing the exact description and location of the requested road closure.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers to approve proposed changes to the Application for Road Closure as presented, subject to the following amendment to item #2. Provide a detailed legal description of road or area for which closure is requested and a boundary survey by a licensed surveyor, including adjoining property owners, along with an aerial photograph of area of road to be closed.  Motion carried 5-0.


City of Madison Building Official Chuck Hitchcock presented an invoice form the City for County Building Inspections in the amount of $736.36 and stated he had an agreement with former County Coordinator Joe Miranti and former City Manager Tom Moffses to perform building inspections for the county based upon a revamped 1994 agreement between the City and County.  Mr. Sanders presented information the City was paid $1400 by his office on April 12, 2007 based upon an invoice dated March 27, 2007 from the City for Mr. Hitchcock’s services at $100/week from January 2006 – April 2006.  Mr. Hitchcock stated the $736.36 reflects the balance of the oral agreement between Mr. Moffses and Mr. Miranti.  The Board by consensus agreed to pay the additional amount, subject to supporting documentation from the City.


Mr. Cherry reminded the Board the due date of Madison County’s Florida Department of Transportation (FDOT) Five-Year Priority List is July 1st and asked the Commissioners to present their list of state highway improvements at the next Regular Meeting.  Mr. Cherry was asked to contact the county municipalities for their input as well.


The County Coordinator presented a request from the County Extension Office for a new refrigerator.  Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously to approve said Capital Outlay purchase request with the use of existing budgeted funds. 


Discussion followed on a request by Ms. Rebecca Miller to waive the fees for the 4-H Day camp participants at the county’s Cherry Lake Public Beach on June 14th, June 28th, July 19th, and August 2nd.  Commissioner Martin raised safety concerns about sixty (60) kids at Cherry Lake Beach with limited supervision.  A motion was made by Commissioner Moore and seconded by Commissioner Henderson to waive said fees for the 4-H’ers at Cherry Lake Beach.  Motion carried 4-1 with Commissioner Martin opposed.  Mr. Cherry was asked to contact Ms. Miller regarding the safety concerns.


Public Works Director Jerry McClune gave a brief update on current road improvements in the county, in particular the I-10 frontage road and Georgetown Road.  He also reported on the reclamation of ditches in Greenville to insure proper roadway drainage.


Chairman Ellis congratulated Supervisor of Elections Jada Williams and staff for an election the previous day that went off without a hitch.


Solid Waste/Recycling Director Jerome Wyche presented a TRACKING CHART FOR DELIVERY AND INSTALLATION OF AUTOMATIC BAILING MACHINE, which shows delivery of said bailer on June 11.  He invited the Board to visit and view improvements to the recycling barn.  Mr. Wyche also reported his department is in the running for recognition of its hiring of Senior Citizens.


The Chairman recognized Senator Bill Nelson’s Tallahassee Office Director of Outreach Lynn Bannister and thanked her for always looking out for the best interests of Madison County.


Sheriff Pete Bucher presented the Board with a letter dated June 5, 2007, which requested a budget amendment of the current 2006-2007 fiscal year in the amount of $77,292.36 ($38,208.47 for increases in fuel prices and $39,083.89 for increased utilities).  The Sheriff stated he discontinued use of the Public Works fuel service due to administrative fees attached to fuel prices.  Chairman Ellis asked Board staff to look into revamping the administrative fees attached to the Public Works fuel pumps.  The Clerk stated he would work with the Sheriff on year-to-date expenditures of funds allocated for Additional Deputies that have not been hired, and also a potential revenue source for the requested budget amendment.


The County Attorney directed the Board’s attention to email communications between himself and Mr. Barry Parsons dated June 1, 2007 regarding a potential conflict of interest which might affect Mr. Reeves’ ability to serve Madison County should a legal dispute arise between Madison County and Taylor County.  Mr. Reeves reviewed his response to Mr. Parsons and explained his written retainer in handling of a lawsuit for Taylor County in a lawsuit styled Florida Silviculture v. Taylor County, in the U. S. District Court for the Northern District of Florida, Tallahassee Division.


Mr. Reeves also reported he has filed a foreclosure suit on behalf of his client, Citizens State Bank, against a local citizen and Madison County because the county holds a SHIP Lien Agreement on the subject property.  Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously to amend the agenda to consider an ACKNOWLEDGEMENT AND WAIVER OF CONFLICT form for said Civil Action No. 2007-255-CA in the Circuit Court, Third Judicial Circuit, in and for Madison County, Florida.  A motion was then made by Commissioner Martin and seconded by Commissioner Henderson for the Board to approve said ACKNOWLEDGEMENT AND WAIVER OF CONFLICT.  Motion carried 5-0.


Discussion followed on the status of road improvements by the developer in three platted subdivisions approved by the Board.  Public Works Director Jerry McClune indicated the subject roads are approximately 10 to 12 miles in length to maintain.  The Board by consensus directed the County Attorney to write letters to the developers of said subdivisions to complete work on said platted subdivision streets as required by the Public Works Director and County Engineer.


The Board also by consensus approved the County Attorney to perform contractual legal services for the Madison County Development Council (MCDC) at his county rates regarding a possible property transaction.


Mr. Cherry sought clarification on the subject of fees charged between departments in the county.  The Board knew of no policy on inter-department fee waivers.


Regarding the Tourist Development Council (TDC) the Board by consensus reappointed Commissioner Henderson to a new term on the TDC.  Commissioner Henderson stated that he would meet with other members of the TDC whose terms expire June 1, 2007.  The County Attorney advised that Mr. Albert Barfield did qualify as a member of the TDC as a person involved in Tourist Industry and not subject to the tax.  Mr. Henderson also invited the Board to a two-day TDC Workshop, June 13th and 14th.  Upon a motion by Commissioner Henderson, seconded by Commissioner Martin, the Board voted unanimously to approve an amendment to the agenda and to fund meals associated with said TDC Workshop up to $1000.  Mr. Henderson reported the workshop was advertised in the local newspaper and fliers as open to the public.


The Chairman stated that economic development begins at home and purchases made by the county helps local businesses, which help pay the county’s bills.  He stated the Purchasing Policy approved by the Board should be followed which offers local vendors a 10% consideration over out of town vendors.  The Board by consensus reiterated its desire to help Madison County vendors by purchasing at home first. 


There being no further business, the Chairman adjourned the meeting at 11:50 A.M.


                                                                        Board of County Commissioners

                                                                        Madison County, Florida



                                                                              Roy Ellis, Chairman





Tim Sanders, Clerk to the Board of

County Commissioners


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