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BOCC Minutes May 16, 2007

         BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                                    WEDNESDAY, MAY 16, 2007

 

                                                                      4:00 P.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4), and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

The Chairman, Honorable Roy Ellis, called the meeting to order and Mr. Sanders opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry add to New Business item No. 8. Approve Letter of Support for City of Madison Historic Preservation Grant application for Old City Hall/Fire Station, and item No. 9. Designate representative from the Board to serve on RACEC (Rural Area Critical Economic Concern) committee.

 

The minutes of the Regular Meeting held on May 2, 2007 were presented for review.  Upon a motion by Commissioner Martin, seconded by Commissioner Henderson, the Board voted unanimously to approve said minutes as presented.

 

Upon a motion by Commissioner Martin, seconded by Commissioner Henderson, the Board voted unanimously to approve the Consent Agenda (1. Acceptance of the Federal Fiscal Year 2007 Edward Byrne Memorial Justice Assistance Grant funds; 2. Release of Lien for Earl and Evelyn Mummert concerning Temporary Use Permit; 3. Budget Amendment Request for Solid Waste for Property Rented; 4 Budget Amendment Request for Animal Control for purchase of a computer system).

 

Emergency Management Director Jim Stanley presented to the Board an amended RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA ADOPTING MADISON COUNTY’S 2006 COMPREHENSIVE MANAGEMENT PLAN.  He explained the resolution adopted by the Board at its last meeting contained wording that was unnecessary.  The Clerk read the amended resolution and upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said amended resolution.

 

Appointment of an Alternate Member to the Competency Board was postponed until a recommendation is brought forward by the Competency Board Members.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board  voted unanimously to approve a PROCLAMATION proclaiming the week of June 4-8, 2007 as CODE ENFORCEMENT OFFICERS’ APPRECIATION WEEK.

 

Mr. Alan Fogg, Jr. of Land O’ Sun Management Corporation presented the Site Plan Application for the new Fast Track Truck Stop/Automobile service station/Convenience store/Restaurant located at the Interstate 10 and State Road 53 interchange.  County Planner Jeanne Bass reported the Development Review Committee and the Planning and Zoning Board approved the Site Plan Application, subject to Suwannee River Water Management District (SRWMD), Florida Department of Transportation (FDOT), and City of Madison permitting.  Ms. Bass also presented an elevation of the proposed building.  City of Madison Building Official Chuck Hitchcock offered recommendations on the potable water and waste water connections to infrastructure and presented two documents, which support the City’s proposals to better serve the area for future development.  A motion was made by Commissioner Martin and seconded by Commissioner Henderson to approve said Site Plan Application, subject to permit approval by SRWMD, FDOT, and the City.  Mr. Jack Husband of Bailey, Bishop, & Lane Inc. Engineers gave a brief report on the current permitting status with SRWMD and FDOT.  Motion carried 5-0.

 

Supervisor of Elections Jada Williams reported the State Senator Special Elections scheduled for June 5th and 26th for precincts 3A, 4, 9, 10A, and 10.4 are estimated to cost $13,500 for each election.

 

Mr. Joseph Graziano of Pre-Paid Legal Services, Inc. presented brochures, which explained his company’s proposed Legal Plan and Identity Theft Shield benefit plans for Madison County employees.  He added that the cost to an employee is $12.95 per month for the Identity Theft service and $25.90 for the additional Legal Plan.

 

Chairman Ellis directed the Board’s attention to a Public Hearing concerning AN ORDINANCE OF MADISON COUNTY, FLORIDA ENACTED PURSUANT TO ARTICLE VII, SECTION 6(F), FLORIDA CONSTITUTION, SECTION 196.075, FLORIDA STATUTES AND CH. 2007-4, LAWS OF FLORIDA, GRANTING AN ADDITIONAL HOMESTEAD EXCEMPTION FROM AD VALOREM TAXATION TO LOW INCOME SENIOR CITIZENS; PROVIDING THAT THE ADDITIONAL EXEMPTION SHALL BE IN THE  AMOUNT OF $50,000; PROVIDING THAT THE ADDITIONAL EXEMPTION SHALL APPLY ONLY TO AD VALOREM TAXES LEVIED BY THE COUNTY; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.  The County Attorney explained the additional exemption  available to low income seniors in Florida counties requires County Commission approval.  The Chairman opened the hearing to the public for comment.  Hearing none, the Public Hearing was closed.  The Clerk read the ordinance heading for the record.  A motion was made by Commissioner Moore and seconded by Commissioner Martin for the Board to approve said ordinance.  Motion carried 5-0.

 

At the request of County Attorney Reeves, Chairman Ellis re-agendaed New Business item No. 5. Agreement between Madison County and the City of Madison for five acres at the City of Madison Industrial Park.

 

Regarding Road Closure Requests and Procedures, Mr. Reeves advised the Board to require petitioners to be held responsible for a survey and legal description of proposed road closures in the future for verification purposes.  The Board by consensus approved consideration of proposed amendments to the present policy at the next Regular Meeting.

 

Upon a motion by Commissioner Martin, seconded by Commissioner Moore, the Board voted unanimously to approve the City of Madison’s request for a Letter of Support for the second Historic Preservation Grant to restore the Old City Hall/Fire Station.

 

Discussion followed on membership to the RACEC Committee.  Chairman Ellis asked for a County Commissioner to volunteer to serve on said committee.  Commissioner Moore volunteered to serve, while Chairman Ellis and Commissioner Henderson volunteered to serve as Alternates.  Upon a motion by Commissioner Martin, seconded by Commissioner Moore, the Board voted unanimously to approve said membership from Madison County.

 

The County Attorney presented a proposed COMMERCIAL LEASE for the Board’s consideration later in the meeting between the County and 498 East Base Street, LLC for Guardian Ad Litem offices in Madison.

 

Under Petitions from the Public Mr. Barry Parsons stated if the Board wished, it needed to file an objection to the Taylor County Comprehensive Plan Amendment before the June 4th Taylor County Commission Meeting regarding increased rail traffic in Madison County and use of the Aucilla Area Regional Landfill for disposal waste associated with the proposed Taylor Energy Center coal plant in Perry.  Mr. Parsons presented copies of and reviewed the proposed amendments to the Taylor County Comprehensive Plan Future Land Use Element – Policy 1.3.2., which would allow up to seven (7) power plant units in Taylor County and its negative impact on Madison County.  Mr. Parsons also presented to the Board and read for the record a draft letter of “Objection to the Taylor County Comprehensive Plan Amendment CPA-05-5 (FLUM) and CPA 06-1 (FLUE)” from the Board to the Taylor County Commission.  Mr. Reeves advised the Board on the importance of filing an objection prior to the scheduled June 4th   meeting.  After considerable discussion a motion was made by Commissioner Moore and seconded by Commissioner Martin for the Board to file a letter of objection to the Taylor County Commissioners to rail traffic, use of regional landfill and environmental impacts to Madison County as it pertains to air and water pollution and water usage.  Mr. Reeves advised the written objection preserves the right for the Board to enter into litigation in the future if the Taylor County Comprehensive Plan Amendments are approved.  Motion carried 5-0.

 

Regarding the Board’s action, Ms. Elesta Pritchett of Greenville voiced her approval because Greenville will bear most of the brunt of increased rail traffic to the proposed coal plant(s).  Mr. Stephen Pike also thanked the Board for filing said objection to the proposed coal plant(s) in Taylor County and read an article regarding innovative thinking on future power usage.  Ms. Betty Jean Johnson also thanked the Board for its action due to the proposed plant(s)’ negative impact on county services, such as fire and ambulance.

 

The County Attorney referred to a draft letter from the Board to the Aucilla Area Solid Waste Administration Regional Board regarding “Proposed disposal of solid waste from the proposed Taylor Energy Center (TEC) coal-fired power plant in Taylor County, in the regional landfill”.  He advised the purpose of the letter is to express the concerns presented at an earlier meeting of the Board about the disposal of coal combustion waste from the proposed TEC in the regional landfill located in Madison County.  Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said letter and send it to the Regional Landfill Board and copy the county commissions in Dixie, Jefferson, and Taylor Counties.

 

Mr. Reeves also reviewed a COMMERCIAL LEASE between the Board and 498 East Base Street, LLC. for office space for the Guardian Ad Litem program in Madison County.  Upon a motion by Commissioner Martin, seconded by Commissioner Henderson, the Board voted unanimously to amend the agenda to consider said lease.  A motion was then made by Commissioner Henderson and seconded by Commissioner Martin for the Board to approve said COMMERCIAL LEASE.

 

The Clerk in association with his Finance Director Sandy Bass and Finance Deputy Lessia Freeman presented a power point comparative analysis of the current 2006-07 fiscal year budget and the 2003-04 fiscal year actual expenditures.  The presentation highlighted the differences in expenditures and percent change between the two fiscal years.  Mr. Sanders made the information available to the Board in response to proposed caps on ad valorem revenues by the Florida Legislature.

 

Mr. Sanders also presented a report on “Employees Using Direct Deposit” and proposed mandatory payroll direct deposit for new employees.  A motion was made by Commissioner Moore and seconded by Commissioner Martin to amend the agenda to consider the Clerk’s recommendation.  Motion carried 5-0.  A motion was then made by Commissioner Moore and seconded by Commissioner Henderson to approve the Clerk’s proposal.  Motion carried 5-0.

 

The Clerk also presented to the Board the Statement of Actual and Estimated Revenue And Statement of Expenditures, Encumbrances and Appropriations as of April 30, 2007.

 

Chairman Ellis reported Emergency Management (EM) advertised a Requested Letter of Intent for architectural services for the new state funded Emergency Operations Center facility.  Due to limitations in county facilities to house Emergency Medical Services (EMS) and the Sheriff’s communications operations, the Chairman suggested expanding a Request For Proposals (RFP) for architectural services to design not only an Emergency Management facility, but also include a conceptual plan for EMS and communications for future considerations.  He referred to planned or constructed multi-purpose facilities in Jackson and Bradford Counties and recommended Madison County move in a similar direction.  The County Attorney advised the Board on Request For Proposals procedures for professional services.  Upon a motion by Commissioner Martin, seconded by Commissioner Moore, the Board voted unanimously to amend the agenda to consider said RFP.  After further discussion, a motion was made by Commissioner Martin and seconded by Commissioner Moore to appoint a committee made up of Emergency Management staff, EMS Director Juan Botino, Sheriff Pete Bucher, Commissioner Martin, the County Attorney, and the County Coordinator to prepare an amended RFP for architectural services to design a multi-purpose EM/EMS/Communications facility.  Motion carried 5-0.

 

The Board by consensus instructed Mr. Cherry to prepare said RFP along with Emergency Management staff and also designate Board Administrative Office Manager Sherilyn Pickels as the RFP Contact Person.   

 

There being no further business, the Chairman adjourned the meeting at 7:10 P.M.

 

 

                                                                        Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Roy Ellis, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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