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BOCC Minutes April 18, 2007

BOARD OF COUNTY COMMISSIONERS

 

            MADISON COUNTY, FLORIDA

 

                                                         COURTHOUSE ANNEX

 

                                         MINUTES OF THE REGULAR MEETING

 

                                                   WEDNESDAY, APRIL 18, 2007

 

                                                                      9:00 A.M.

           

           

The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Ricky Henderson (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4) and Roy Ellis (District 5).  Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.

 

The Chairman, Honorable Roy Ellis, called the meeting to order and Veterans Service Officer Oliver Bradley opened with prayer and pledge to the flag.

 

Upon a motion by Commissioner Martin, seconded by Commissioner Henderson, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry add to New Business item No. 13.  Variance Request by Mr. Chris Kraft on a Cherry Lake lot, and item No. 14. Proclamation for Soil & Water Stewardship Week.

 

The minutes of the Regular Meeting held on April 4, 2007 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously to approve said minutes as presented.

 

Under “Petitions from the Public” Mr. Coy Donaldson asked the Board for assistance in accelerating the paving of Donaldson Road and presented a petition from property owners and map showing those citizens agreeable to donating right-of-way for said improvements to the two and one-half mile county graded road.  Mr. Donaldson suggested not limerocking the road due to health issues of residents along the road.

 

Emergency Management Director Jim Stanley requested approval of a STATE-FUNDED SUBGRANT AGREEMENT (cost-reimbursement Agreement) between the State of Florida, Division of Emergency Management and Madison County in the amount of $660,154 for the construction of a new Emergency Operations Center.  Mr. Stanley thanked Mr. George Blevins and Mr. Chuck Hitchcock for their assistance in drawing a preliminary sketch of the proposed building design.  Upon a motion by Commissioner Martin, seconded by Commissioner Moore, the Board voted unanimously to approve said Agreement.  The Board by consensus instructed staff to prepare a Request For Proposals (RFP) for architectural services.  Commissioner Martin suggested sending letters of appreciation from the Board to Mr. Blevins and Mr. Hitchcock thanking them for their help. 

 

Mr. Stanley also recommended approval of a PRE-EVENT Contract Renewal with Grubbs Emergency Services, LLC for a period of five (5) years for Emergency Debris Management Services.  A motion was made by Commissioner Henderson and seconded by Commissioner Martin to approve said Contract Renewal.  Motion carried 5-0.

 

Mr. Chris Kraft presented a Boundary Survey prepared by Poppell, Putnal & Associates, Inc. of Lots 6 and 7, Unit #2, Cherry Lake Subdivision #8, Cherry Lake Farms, located on Cherry Lake and requested a variance on the front yard setback from 25 feet to 10 feet.  Mr. Kraft also presented photographs of the lots.  Mr. Cherry reported the Planning and Zoning Board recommended approval of the variance request.  A motion was made by Commissioner Moore and seconded by Commissioner Martin to approve said variance request from 25 feet to 10 feet from the front boundary line as depicted on the Boundary Survey.

 

At the First Public Hearing Mr. Jay Davis on behalf of Mrs. Joyce Wells asked the Board to approve a Comprehensive Plan Amendment to change 2.65 acres of property on U.S. Highway 90 east of Madison from Residential to Commercial Land Use.  Mr. Cherry reported the Planning and Zoning Board voted to recommend approval.  Chairman Ellis opened the Public Hearing for comments.  Hearing none, the Public Hearing was closed.  A motion was made by Commissioner Moore and seconded by Commissioner Henderson to move forward and approve scheduling the Final Hearing on May 2, 2007 at 9:00 AM.  Motion carried 5-0.

 

At the First Public Hearing Mr. Luis Engracio asked the Board to approve a Comprehensive Plan Amendment to change 0.94 acres of property located in Pinetta on State Road 145 from Residential to Commercial Land Use.  Mr. Cherry reported the Planning and Zoning Board voted to recommend approval.  Chairman Ellis opened the Public Hearing for comments.  Hearing none, the Public Hearing was closed.  A motion was made by Commissioner Moore and seconded by Commissioner Henderson to move forward and approve scheduling the Final Public Hearing on May 2, 2007 at 9:00 AM.  Motion carried 5-0.

 

Madison County Memorial Hospital Chief Executive Officer David Abercrombie referred to a letter from him to the Clerk requesting use of the half-cent Indigent Care Sales Tax for professional services to prepare financing of the new hospital through USDA (United States Department of Agriculture).  He explained the cost of said services by Parrish and Associates is $45,000 over a 3-year period.  Upon a motion by Commissioner Moore, seconded by Commissioner Martin, the Board voted unanimously to approve the use of said tax dollars for said services.

 

Upon a motion by Commissioner Moore, seconded by Commissioner Henderson, the Board voted unanimously to approve the Consent Agenda (1. Letter of Support for Madison County Health Department Grant).

 

At the First Public Hearing for approval of a Comprehensive Plan Amendment to change the Willow Bend Subdivision located in section 10, township 1 south, range 11 east from Conservation to Agriculture-2, Mr. Cherry reported the Planning and Zoning Board voted to recommend approval.  The Chairman opened the Public Hearing for comments.  Mr. Cherry reported the entire subdivision contains 50.72 acres and changing the Land Use Plan will help property owners in the Building Permitting process.  Chairman Ellis closed said Public Hearing.  Upon a motion by Commissioner Henderson, seconded by Commissioner Martin, the Board voted unanimously to move forward and schedule the Final Public Hearing for May 2, 2007 at 9:00 AM.

 

At the First Public Hearing for approval of a Comprehensive Plan Amendment to change the Boundary Bend Subdivision located in section 32, township 2 south, range 1 east from Conservation to Agriculture-2, Mr. Cherry reported the Planning and Zoning Board voted to recommend approval.  Chairman Ellis opened the Public Hearing for comments.  Hearing none, the Public Hearing was closed.  A motion was made by Commissioner Moore, seconded by Commissioner Henderson to move forward and schedule the Final Public Hearing for May 2, 2007 at 9:00 AM.  Motion carried 5-0.

 

Chairman Ellis directed the Board’s attention to AN ORDINANCE OF MADISON COUNTY, FLORIDA, AMENDING THE TEXT OF THE LAND DEVELOPMENT CODE OF MADISON COUNTY, AS AMENDED; BY AMENDING THE LAND DEVELOPMENT CODE BY AMENDING SECTION 3.4-5, ENTITLED COUNTY DEVELOPMENT REVIEW COMMITTEE, SECTION 5.3.3, ENTITLED PRELIMINARY PLAT APPROVAL, SECTION 5.3.4, ENTITLED CONSTRUCTION PLAN PROCEDURES, AND SECTION 5.3.5, ENTITLED FINAL PLAT PROCEDURES, REDUCING THE NUMBER OF PRELIMINARY PLAT MATERIAL COPIES FROM 12 TO 6, CHANGING THE MEMBERSHIP OF THE COUNTY DEVELOPMENT REVIEW COMMITTEE, AND GIVING FINAL APPROVAL AUTHORITY FOR CONSTRUCTION PLANS TO THE COUNTY DEVELOPMENT REVIEW COMMITTEE; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE.  The Chairman opened the Public Hearing to the public for comments.  Hearing none, the Public Hearing was closed.  The Clerk read the ordinance heading for the record.  A motion was made by Commissioner Henderson and seconded by Commissioner Martin to approve said ordinance.  Motion carried 5-0.

 

Regarding New Business item No. 7 “Review and approval of letter to the Regional Landfill Authority”, the County Attorney asked that it be postponed until the next Regular Meeting in order to include information in the letter from an attorney representing Taylor County residents.  The Chairman directed staff to reagenda said item.

 

County Judge Wetzel Blair introduced Third Judicial Circuit Chief Judge Julian Collins and Court Administrator Barbara Dawicke and spoke on recent efforts to recognize the need for an increase in courthouse security.  Judge Collins encouraged everyone to work together in the upcoming budget process to meet the security needs, not only for the courts and courthouse employees, but for the general public as well.

 

Mr. Don Ashley, representing the Madison County Soil and Water Conservation District, read for the record a PROCLAMATION proclaiming April 29-May 6, 2007 as Soil & Water Stewardship Week.  Upon a motion by Commissioner Henderson, seconded by Commissioner Martin, the Board voted unanimously to approve said Proclamation in Madison County.

 

Property Appraiser Leigh Barfield presented to the Board an updated report of “Additional Homestead Exemption” for senior citizens in the county.  She estimated 210 parcels of $1,200,3000 exempt value affected in the county, which would result in a loss of $11,102.78 in tax dollars at a current 9.25 millage rate.  Mrs. Barfield also presented for information purposes a document entitled SAVE OUR HOMES/PORTABILITY, INC. PRESENTATION by Kenneth M. Wilkinson, C.F.A.  The Board by consensus approved the drafting of an ordinance and publication of notice, which would double Additional Homestead Exemption to Low-Income Seniors.

 

 Appointment of a member to the Competency Board (New Business item No. 6) was re-agendaed for the next regular meeting.  The Board by consensus approved offering the vacant position to Mr. Curtis Johnson, who is currently an Alternate on the Competency Board.

 

Upon a motion by Commissioner Henderson, seconded by Commissioner Moore, the Board voted unanimously to approve the following members to the Tourist Development Council (TDC): Ms. Janet Moses (not subject to the tax), Mr. Stephen Pike (subject to the tax), and Mr. Doug McNichol (elected official for the Town of Lee).  The County Attorney advised Mr. Pike could serve on both the TDC and the Planning and Zoning Board.

 

Upon a motion by Commissioner Martin, seconded by Commissioner Moore, the Board voted unanimously to appoint Ms. Elise Dawkins as an Alternate Member of the Planning and Zoning Board.

 

Discussion followed on changing the Board of County Commissioners meeting times.  Reference was made to a “Comparison of Meeting Dates and Times for Other Counties and Local Boards”.  A motion was made by Commissioner Martin to move both meetings of the month (first and third Wednesdays) from 9:00 AM to 4 PM.  The motion died for lack of a second.  A motion was then made by Commissioner Henderson and seconded by Commissioner Vickers to keep the first meeting of the month (first Wednesday) at 9:00 AM and move the second meeting of the month (third Wednesday) from 9:00 AM to 4 PM, effective in May and to continue for the remainder of the Calendar Year.  Motion carried 4-1 with Commissioner Moore opposed.  The Board by consensus approved “Petitions from the Public” and other public comment on the third Wednesday meeting at 5:30 PM and Department reports at 4PM.

 

The Clerk presented a draft of the Board of County Commissioners Budget Preparation Fiscal Year 2007-2008 Calendar of Events and asked the Board to consider a Special Meeting on July 11, 2007 in order to meet the deadline of the Clerk submitting the Tentative Budget to the Board fifteen (15) days following the Certification of Taxable Value by the Property Appraiser on July 1, 2007.  The Board by consensus approved said proposed Calendar of Events and said July 11th Special Meeting at 4:00 PM.

 

The County Attorney referred to a letter from Mr. Thomas M. Findley of Messer, Caparello & Self, P.A. Attorneys At Law to Mrs. Leigh Barfield dated March 26, 2007 regarding Winn-Dixie Stores, Inc. bankruptcy and Mr. Findley’s response on behalf of the Property Appraiser regarding the debtor’s objection to assessed value of personal property located in Madison County. 

 

Mr. Sanders presented a request by the North Florida Livestock Association for the Board to pay portalet expenses associated with the recent Livestock Show and Sale at the Agricultural Center.  The Board by consensus denied said request after the fact and suggested the Livestock Association seek Tourist Development Tax funding for future events.

 

Mr. Cherry reported meeting with Commissioner of Agriculture Charles Bronson along with Commissioner Henderson and Mr. Ronnie Smoak about possible state funding of Agricultural Center renovations.  Commissioner Bronson indicated there were no funds available for needed repairs to the building and advised the county could purchase the property from the state using fair market value.

 

Commissioner Henderson reported Board staff will temporarily provide administrative support to the Tourist Development Council (TDC) with the effective resignation of Chamber of Commerce President Paula Arnold.  Mr. Sanders reported the suspension of funding the Chamber for TDC Administrative Services, unless directed otherwise.

 

Public Works Director Jerry McClune updated the Board on the Interstate 10 frontage road and Greenville Tram Road improvements.

 

Mr. Cherry reminded the Board of a Special Meeting on Tuesday, May 1st along with the Madison County Development Council (MCDC) to discuss economic development in Madison County.

 

            Commissioner Henderson questioned the destructive use of County Roads as shortcuts by heavy trucks and suggested posting weight limits to preserve pavements.  Mr. McClune was asked to look into the matter and bring back a recommendation at the next Regular Meeting.

 

 

 

 

 

There being no further business, the Chairman adjourned the meeting at 11:20 A.M.

 

                                                                        Board of County Commissioners

                                                                        Madison County, Florida

 

By:_________________________

                                                                              Roy Ellis, Chairman

                                                                            

                                                                                                                                                                                   

ATTEST:

 

_____________________________

Tim Sanders, Clerk to the Board of

County Commissioners

 


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