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BOCC September 10, 2014

  AGENDA FOR THE REGULAR SESSION OF THE

  BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FL, 
  TO BE HELD AT THE COMMISSIONERS MEETING ROOM 
  COURTHOUSE ANNEX, WEDNESDAY,   
  September 10, 2014, 9:00 a.m.
 
 
 
 

ROLL CALL 
ADOPTION OF THE AGENDA 
PETITIONS FROM THE PUBLIC – FIVE (5) MINUTE LIMIT 
 

APPROVAL OF THE MINUTES FROM THE REGULAR MEETING HELD AUGUST 27, 2014. 
APPROVAL OF THE MINUTES FROM THE SPECIAL MEETING WORKSHOP HELD AUGUST 27, 2014.
 
 
DEPARTMENT REPORTS
 
1.                  Constitutional Officers
 
 
CONSENT AGENDA
1.      Approval of Fireworks Permit for Ashley Pyrotechnics, Inc.
2.      Budget Amendment Request for Sheriff’s Office for Fueling Station.
 
PUBLIC WORKS DEPARTMENT
1.      Discussion of Rumble Strips for the east end of NW Little Cat Rd. Near Highway 53 – Mr. Lonnie Thigpen.
 
2.      Discussion Concerning the Hauling of Solid Waste from Hamilton County – Mr. Jerome Wyche.
 
3.      Discussion and Approval of Road Priorities for Use of Local Gas Tax Revenues.
 
 
 
UNFINISHED BUSINESS
 
1.      Consideration of Claim for Dogs Owned by Chris Fletcher – County Coordinator.
 
 
NEW BUSINESS
1.      Report from Soil and Water Conservation District – Mr. Billy Brown.
 
2.      Review with Possible Approval of Bid for Construction of Four Freedoms Trail Restroom.
 
3.      Discussion Regarding Computer Security and Support – Mr. Richard Roach, RICOH USA and Mr. John Keillor, Lanigan and Associates.
 
4.      Discussion of Placement of James Madison Monument at Courthouse – Madison Woman’s Club.
 
5.      Discussion Concerning Interlocal Agreement with the Baker County Chamber of Commerce for Economic Development Consultant Services – County Coordinator.
 
6.      Discussion Regarding Cancellation of November 26th and December 24th Regular Meetings.
 
7.   Request by Reynolds Smith and Hills (RS&H) for Contract Extension – Third Party Technical Review and Consulting – County Coordinator and Mr. Bill Steves, Steves Engineering.
 
8.    Reynolds Smith and Hills (RS&H) Natural Attenuation Monitoring Plan Proposal for Madison County Courthouse Annex Parking Lot – County Coordinator and Mr. Bill Steves, Steves Engineering.
 
9.      5:30 P.M – First Public Hearing for Tentative Millage and Fiscal Year 2014-2015 Budget.
 
 
            Planning & Zoning Board
Mack Primm, Chair – District 1 – Term Ends January 1, 2016                                            Dale Gibson – At-Large – Term Ends June 1, 2015
Brent Whitman – District 2 – Term Ends December 1, 2014                                               Tim Ginn  – School Board Representative
Calvin Malone – District 3 – Term Ends February 1, 2016                                                  Ted Ensminger – Alternate – Term Ends April 9, 2015
Mike Holton – District 4 – Term Ends December 1, 2014                                                  Jim Holben – Alternate – Term Ends April 9, 2015                                     
Christy Grass – District 5 – Term Ends February 1, 2015                                                   
Julia Shewchuck, Vice-Chair – At-Large – Term Ends June 1, 2015
 
Madison County Development Council
BOCC APPOINTEES:
Ed Meggs – Term Ends – January 1, 2015
Rick Davis – Term Ends – January 1, 2015
 
Tourist Development Council
Chair of BOCC or His Designee, Chair to be Re-Appointed Annually Prior to July 1st – Term Ends June 1, 2015
Jim Catron – Elected Municipal Official from Most Populous Municipality – Term Ends June 1, 2016
Shirley VonRoden,  – Elected Municipal Official from Any Municipality – Term Ends June 1, 2015
Latrelle Ragans,– Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2016
Brenda Graham – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2015
Trent Abbott  – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2016
Jackie Blount – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2015
Roy Milliron – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2015
Ted Ensminger – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2016
        *Not More Than One of the Positions Marked with an Asterisk May Also be Filled by a Person who is Subject To the Tax.
 
Competency Board                                                                                                                                       Code Enforcement Board
                                                Gary Williams, Chair – Term Expires January 1, 2016                                                        Brian Leonardson – Term Expires January 1, 2016
                                                Travis Renfroe - Term Expires January 1, 2017                                                                   Anthony O’Quinn – Term Expires January 1, 2016
                                                Richard Edwards, Vice-Chair – Term Expires January 1, 2015                                          Eddie Taylor – Term Expires January 1, 2016
                                                Jayson Williams – Term Expires January 1, 2015                                                                Curtis Johnson – Term Expires January 1, 2016
                                                Curtis Johnson - Term Expires January 1, 2016                                                                    Lynette Sirmon – Term Expires January 1, 2016
                                                Dewayne O’Quinn – Term Expires January 1, 2016                                                           Freddie Simmons – Term Expires January 1, 2016
                                                Danny Plain – Term Expires January 1, 2015                                                               Jimmy Anderson – Term Expires January 1, 2016                                                              
 
                                        PROCEDURAL RULES FOR THE MEETINGS OF THE BOARD OF COUNTY COMMISSIONERS
 
                        The following notices are hereby given to all persons concerning the meetings of the Board of County Commissioners of Madison County, Florida (hereinafter the “Board”):
 
1.  The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the meetings of the Board in all cases to which they are applicable and in which they are not inconsistent with the law, these rules or are otherwise waived by the Board.
2.  No comments from the floor will be allowed under any circumstances.
3.  The Board shall hear as many comments from the public as practicable during any meeting.
4.  No member of the public may address the Board who has not previously signed up to address the Board, unless he or she is requested to do so by the Chair.
5.  Any member of the public who wishes to address the Board on any topic, which appears on the agenda or otherwise, must sign up before the scheduled time for public comments.
6.  All speakers will be limited to five (5) minutes per topic, unless leave is given by the Chair.
7.  Any identifiable group of three (3) persons or more shall be limited to a total of ten (10) minutes per topic.
8.  All members of the public given the privilege of addressing the Board, shall do so at the beginning of its scheduled meeting, or immediately following the lunch time break, if the scheduled meeting continues past the lunch time break.
9.  The Chair may rule any speaker out of order and require that speaker to cease addressing the Board and if necessary order the bailiff to remove that speaker from the Commission Chambers if:
A.        The speaker refuses to confine his remarks to the topic at hand.
B.        The speaker becomes belligerent, irrational, or in any way disruptive to the meeting of the Board, or,   
C.         The speaker refuses to cease addressing the Board after his allotted time.
10.  No agenda item will be designated for any specific time other than a time during the first three (3) hours of the meeting, unless leave is given by the Chair.  All times shown on the agenda are approximate.
11.  No item may be added to the agenda of the Board of County Commissioners except upon request of the Chair, a Board member, the County Manager, the Clerk of the Board or the County Attorney.
12.  All decisions of the Chair concerning parliamentary procedures, decorum, or rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance.
13.   The Chair shall vote on all issues that come before the Board in the same manner as a member of the Board.
Notice: All items listed on the agenda are for discussion and possible action including vote by the Board.  The Board reserves the right to amend the agenda of any meeting to the fullest extent allowed by law.  Pursuant to the provisions of the Americans with Disabilities Act, if you are a person requiring special accommodations to participate in this meeting of the Board, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Tim Sanders, Clerk of Court, at Post Office Box 237, Madison, Florida 32341, telephone: (850)973-1500, at least 48 hours prior to the meeting.  If you are hearing or speech impaired, please call 711.  If a person decides to appeal any decision made by the Board with respect to any matter considered at this meeting he or she will need a record of the proceedings, and that, for such purpose, he or she will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

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