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BOCC Minutes January 22, 2014

  

 
                                        BOARD OF COUNTY COMMISSIONERS
 
                                                MADISON COUNTY, FLORIDA
 
                                                        COURTHOUSE ANNEX
 
                                       MINUTES OF THE REGULAR MEETING
 
                                              WEDNESDAY, JANUARY 22, 2014
 
                                                                      4:00 P.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Clyde Alexander (District 4), and Rick Davis (District 5). Also present were County Coordinator Allen Cherry, Assistant County Coordinator Sherilyn Pickels, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
The Chairman, Honorable Justin Hamrick, called the meeting to order and called the roll.
 
Upon a motion by Commissioner Moore, seconded by Commissioner Alexander, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, add to New Business item No. 5. Consideration of request for Code Enforcement Officer to not enforce Mobile Home Tag stickers that were misplaced; and add to new Business item No. 8. Approval of new Tourist Development Council member; and at the request of the County Attorney, add to New Business item No. 6. Approval of Commercial Appraiser for possible purchase of real property; and at the request of Commissioner Vickers, move Consent item No. 2 to New Business item No. 7. Re-appointment of Travis Renfroe and Curtis Johnson to Madison County Competency Board.
 
The minutes of the Regular Meeting held on January 8, 2014 were presented for review.  Upon a motion by Commissioner Vickers, seconded by Commissioner Davis, the Board voted unanimously to approve said minutes as presented.
 
Madison County Sheriff Ben Stewart reported the fueling system located on the former Florida Department of Transportation (FDOT) Maintenance Yard adjacent to his Administrative Office on west U. S. Highway 90 should be compatible with the County Road & Bridge Department system.  He also reported his investigation officers will re-locate from the Jail to the existing building on said property.
 
The Sheriff introduced Sharon Shadrick and Tammy Webb , who were instrumental in planning a Valentines Day Ball to be held on Friday, February 14th at the Pinetta Community Center.  Mrs. Shadrick reported the event was being held to help raise money for the Florida Sheriff’s Youth Ranch.
 
Upon a motion by Commissioner Vickers, seconded by Commissioner Moore, the Board voted unanimously to approve the Consent Agenda (1. Approval of payment for Sheriff’s Department fuel master system-$4,500).
 
County Road & Bridge Coordinator Lonnie Thigpen presented a proposed Maintenance Map of NE Hickory Grove Road prepared by Poppell Land Surveyors to the Board for approval.  Mr. Thigpen reported that he and County Engineer Bill Steves examined the map and it accurately depicts maintenance by the County for at least seven (7) years up to this date.  Mr. Cherry reported the road is on the Florida Department of Transportation plan to be paved in 2016.  Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve said Maintenance Map.
 
Mr. Thigpen also reported the proposed 60 foot right-of-way lines for North Balboa Drive will be staked for property owners to examine.  He stated most adjoining land owners are willing to donate necessary right-of-way if fences are relocated.  He added that plans call for the road to be shifted west as much as possible and a Maintenance Map prepared for the east side of said road along a platted subdivision from Campbell Sink Road north.  With the benefit of an aerial photograph, the County Attorney advised, in this instance instead of Title Insurance on all involved properties, an Ownership and Encumbrance Report would be sufficient.  Upon a motion by Commissioner Alexander, seconded by Commissioner Vickers, the Board voted unanimously to approve moving forward with the North Balboa Drive project as recommended.  A motion was then made by Commissioner Davis and seconded by Commissioner Vickers to authorize a Maintenance Map on said eastern portion of North Balboa Drive lying north of Campbell Sink Road.  Motion carried 5-0.
 
As a follow-up to discussion at the last Regular Meeting regarding SE Farm Road and the railroad crossing east of Lee, Commissioner Davis presented an aerial photograph with proposed highlighted improvements to said road for access to area chicken houses.  County Engineer Bill Steves explained a new turn radius for truck traffic would involve about 0.36 acres of adjoining property owned by the Whitty family.  The Board by consensus agreed to move forward with the proposal to gain said property adjoining Farm Road for aforementioned road improvements.
 
The FLORIDA FOREST SERVICE ANNUAL REPORT was presented by Forest Area Supervisor Butch Galbraith and County Forester Justin Kania for the 2012-2013 fiscal year, covering the period of July 1, 2012 to June 30, 2013.  Mr. Galbraith reviewed the mission of the Florida Forest Service and reviewed Wildfire Activity in Madison County along with the Open Burning Program, Fire Prevention, and Rural Community Fire Protection.  Mr. Kania reviewed the Cooperative Forestry Assistance Program for forest landowners in Madison County, which included Landowner Assistance, Federal Assistance Programs, Forest Health, Forest Information and Education, and State Lands Management.
To open presentations for Grant Administration Services for a proposed Community Development Block Grant-Economic Development (CDBG-ED) project, Mr. Cherry reported three firms responded to a Request For Proposals (RFP) for administration services.  The County Attorney advised that Rating Sheets for Administration Services are provided for each Commissioner to rate the presenter based upon points.  The firms will be ranked by points and based upon the Competitive Negotiation Act, staff will negotiate with the number one firm ranked by motion and then the next if needed.  Mr. Reeves also advised that said rating Sheets are Public Record and must be signed.
 
Chairman Hamrick directed the Board’s attention to Mr. Fred Fox, the first presenter, for Fred Fox Enterprises, Inc.  Mr. Fox presented the Board with a hard copy of the power point presentation that he reviewed entitled: Proposal for Economic Development Grant Writing and Administrative Services: 2013 CDBG Funding Cycle.
 
Next, Chairman Hamrick directed the Board’s attention to Ms. Susan Emrich for David H. Melvin, Inc. who presented the Board with a hard copy of the power point presentation that she and Mr. David Melvin reviewed with the Board entitled: Grants Administration Focused on Economic Development.
 
Next, the Chairman directed the Board’s attention to Mr. Jim Parrish of Parrish and Associates who reviewed with the Board a pamphlet entitled Why Select Parrish & Associates?
 
Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously to approve a PROCLAMATION proclaiming the week beginning February 9 as NATIONAL FCCLA WEEK in Madison County and urge all citizens to acquaint themselves with the activities and values of the Family, Career and Community Leaders of America.
 
Commissioner Davis reported a workgroup met on Monday morning to review an updated proposed Legislative Budget Request (LBR) for a new multi-purpose facility in Madison County.  He added the facility would bring a variety of events to the County and also would be available for the annual North Florida Livestock Show and Sale.  He stated the request from the state would be for $1.6 million with a $1.1 million in-kind County match.  A motion was made by Commissioner Vickers and seconded by Commissioner Alexander to submit said LBR.  Motion carried 5-0.  Commissioner Davis also asked if staff would contact Lafayette County to ask for their support of this project in the legislative process.
 
Mr. Cherry explained that a local mobile home park owner recently realized that County Mobile Home Tags purchased in the amount of $3,554 were misplaced and therefore the mobile homes were subject to violation.  Since the Tax Collector cannot duplicate said tags, Mr. Cherry recommended the Board direct the County Code Enforcement Officer to not enforce the violation of the absence of said mobile home stickers.  Upon a motion by Commissioner Alexander, seconded by Commissioner Vickers, the Board voted unanimously to approve the County Coordinator’s recommendation.
 
County Attorney Reeves asked the Board for permission for the County Coordinator to obtain a commercial appraiser for the real property under consideration for the proposed Green Circle project in Madison County.  Mr. Reeves advised an appraisal from an appraiser with commercial/industrial experience would be prudent in negotiations with the property owner, and also in conjunction with a CDBG grant be required under federal law.  He added that the Board would not be bound by the appraisal.  A motion was made by Commissioner Moore and seconded by Commissioner Vickers to allow Mr. Cherry to obtain said commercial appraiser.  Motion carried 5-0.
 
Regarding the re-appointment of Mr. Travis Renfroe and Mr. Curtis Johnson to the Madison County Competency Board, Commissioner Vickers asked the Board to consider the fact that Mr. Johnson also serves on the County Code Enforcement Board.  Commissioner Vickers reported Mr. Jerry Borgert, a local painter, has expressed interest in serving on the Competency Board.  A motion was made by Commissioner Vickers and seconded by Commissioner Davis to appoint Mr. Borgert and re-appoint Mr. Renfroe to the County Competency Board.  Motion carried 4-1 with Commissioner Alexander opposed.
 
Mr. Cherry reported that Mr. Ted Ensminger has expressed a desire to serve on the Tourist Development Council (TDC) in the vacant position of “Involved in Tourist Industry and Not Subject to the tax”.  Upon a motion by Commissioner Davis, seconded by Commissioner Vickers, the Board voted unanimously to appoint Mr. Ensminger to said position on the TDC.
 
Regarding the presentations made by firms for Grant Administration Services, Mr. Cherry reported the following points tallied from the five Commissioners’ Rating Sheets:
           
Fred Fox Enterprises, Inc.                  309 points                  
David H. Melvin, Inc.                         371 points
                        Parrish & Associates                           365 points
 
The County Attorney advised the Board is not bound by the point totals, but an explanation must be made if a motion is made to modify the rankings.  A motion was made by Commissioner Moore and seconded by Commissioner Davis for the Board to select Parrish & Associates as the Grant Administrator for the proposed CDBG-ED project, because the difference in rankings is only 6 points between the top two firms and that Mr. Parrish has many years of experience working with the Town of Greenville and Madison County.  Commissioner Moore also stated that since David H. Melvin, Inc. was selected for the proposed project’s engineering services, he would like to spread the work around between the two firms.  Motion carried 4-1 with Commissioner Vickers opposed.
 
Mr. Cherry reported that the Florida Department of Transportation (FDOT) has modified the contract on improvements to Little Cat Road to extend the resurfacing project down County Road 150 to Bailey Grade.  And this would complete the C.R. 150 project along with the new bridge.
 
Commissioner Davis asked the Board to look at consolidating the new gas tax increase, possibly in the form of a bond issue, to make needed improvements to roads in the County.
 
Commissioner Moore reported that a meeting will take place this Friday with Big Bend Transit to look into ways to fund the shuttle service in the County. 
 
There being no further business, the Chairman adjourned the meeting at 6:10 P.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Justin Hamrick, Chairman
                                                                            
                                                                  
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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