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BOCC Minutes January 8, 2014


                                        BOARD OF COUNTY COMMISSIONERS
                                                  MADISON COUNTY, FLORIDA
                                                        COURTHOUSE ANNEX
                                       MINUTES OF THE REGULAR MEETING
                                               WEDNESDAY, JANUARY 8, 2014
                                                                      9:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Clyde Alexander (District 4), and Rick Davis (District 5). Also present were County Coordinator Allen Cherry, Assistant County Coordinator Sherilyn Pickels, County Attorney George T. Reeves, and County Clerk Tim Sanders.
The Chairman, Honorable Justin Hamrick, called the meeting to order and called the roll.
Upon a motion by Commissioner Moore, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as presented.
The minutes of the Regular Meeting held on December 18, 2013 were presented for review.  Upon a motion by Commissioner Vickers, seconded by Commissioner Davis, the Board voted unanimously to approve said minutes as presented.
Madison County Sheriff Ben Stewart reported his office has taken possession of the Florida Department of Transportation (FDOT) Maintenance Yard located north of his Administrative Office on west U. S. Highway 90 and he is working on getting the fueling system located on the property compatible with the present system used by the Road & Bridge Department.  He also reported everyone seems to be satisfied with the new entrance policy implemented on January 2nd for the Madison County Courthouse.
Upon a motion by Commissioner Davis, seconded by Commissioner Alexander, the Board voted unanimously to approve the Consent Agenda (1. Budget Amendment Request for Fines & Forfeiture / General Fund to amend to include K-9 Handler compensation in Fund 070 Confiscated Drug Funds).
County Emergency Management Director Tom Cisco referred to a draft ordinance, which would formally establish the Emergency Management Agency in Madison County.  He stated that he used a template adopted by Martin County, which upon review, has been well received by other area Emergency Management Departments.  The Board by consensus agreed to move forward by putting the proposed document in ordinance form and noticing it for Public Hearing.
County Road & Bridge Coordinator Lonnie Thigpen at the request of Commissioner Davis reported after recent rains the east end of Farm Road became impassable due to heavy trucks accessing chicken houses in the area.  He added that improvements have made the graded road passable for the 6 or 8 residences affected.  He also estimated it would cost $20,000 to $30,000 to re-limerock and stabilize the road.  The Board by consensus agreed to ask Pilgrims Pride if it would share expenses for a more permanent repair of said section of road.
Mr. Thigpen also reported a potential problem associated with hauling Birdsong agricultural products along River Road in the Spring with far greater costs.  He said some 500 trucks a week will again destroy the grade and limerock stabilization for the 7 affected miles along the county maintained road will cost approximately $250,000.
Animal/Mosquito Control Director Jamie Willoughby presented an EAH (Excessive Animal Habitat) Permit for Ayla’s Acres Sanctuary for renewal.  He explained that an EAH Permit for the same property in the name of Goliath and Bebe’s World was previously approved by the Board with more animals at that time.  Upon a motion by Commissioner Vickers, seconded by Commissioner Moore, the Board voted unanimously to approve said Permit for a maximum of 350 animals.
County Grants Consultant Jim Parrish presented for approval a proposed INTERLOCAL AGREEMENT FOR CONSTRUCTION OF GREENVILLE WASTEWATER TREATMENT PLANT IMPROVEMENTS IN CONJUNCTION WITH THE FLORIDA SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM.  Mr. Parrish explained since the proposed new wastewater treatment plant is located in the unincorporated area of the County adjacent to the Town corporate limits, the Board is required to enter into said Interlocal Agreement with Greenville.  A motion was made by Commissioner Moore and seconded by Commissioner Alexander to approve said Interlocal Agreement between the Town of Greenville and Madison County.  Motion carried 5-0.    
The Board by consensus agreed to postpone New Business item No. 4, Review of Division of Forestry Report, since a representative of the Division Of Forestry was not in attendance.
            To open presentations for Grant Administration and Professional Engineering Services for a proposed Community Development Block Grant-Economic Development (CDBG-ED) project, Mr. Cherry reported two firms responded to a Request For Proposals (RFP) for engineering services and three for administration services.  The County Attorney advised that Rating Sheets, one for engineering and one for administration, are provided for each Commissioner to rate the presenter based upon points.  The firms will be ranked by points and based upon the Competitive Negotiation Act, staff will negotiate with the number one firm ranked by motion and then the next if needed.  Mr. Reeves also advised that said rating Sheets are Public Record and must be signed.
Chairman Hamrick directed the Board’s attention to the first presenter for Engineering Services, Preble-Rish Inc.
Senior Project Manager Alan Wise, P.E. on behalf of Preble-Rish Inc. Consulting Engineers and Surveyors, presented the Board with a hard copy to follow along a power point presentation entitled MADISON COUNTY BOARD OF COUNTY COMMISSIONERS ENGINEERING SERVICES FOR ECONOMIC DEVELOPMENT PROJECTS.  At the conclusion of his presentation he introduced Debra J. Preble, P.E., Regional Director.
Next, Chairman Hamrick directed the Board’s attention to David H. Melvin, Inc.
David Melvin, P.E., Principal of David H. Melvin, Inc. Consulting Engineers presented the Board with a pamphlet for review entitled CIVIL/STRUCTURAL ENGINEERING –  Design Planning Grants Administration  Site Selection and Certification  Construction Engineering Inspection  Contract Management  -  FOCUSED ON ECONOMIC DEVELOPMENT.  At the conclusion of his presentation, he introduced Susan Emrich of his firm.
After a brief recess, Mr. Cherry reported the following points tallied from the five Commissioners’ Rating Sheets:
                        David H. Melvin, Inc.             468 points
                        Preble-Rish, Inc.                     411 points
A motion was made by Commissioner Vickers and seconded by Commissioner Moore to rank David H. Melvin, Inc. number one (1) and Preble-Rish, Inc. number two (2).  Motion carried 5-0.
            Mr. Cherry also reported that one of the firms that submitted a RFP for Grants Administration Services did not receive notice of the presentations for today.  He suggested that presentations for said Grant Administration be postponed until the next Regular Meeting.  The Board by consensus agreed to follow the County Coordinator’s recommendation.
            Commissioner Davis reported a proposal on the Legislative Budget Request for a new multi-purpose facility in Madison County will be ready for Board review at the next Regular Meeting.
The Clerk presented booklets to the Board entitled Statement of Actual and Estimated Revenues And Statement of Expenditures, Encumbrances and Appropriations As Of December 31, 2013.
There being no further business, the Chairman adjourned the meeting at 10:40 A.M.
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Justin Hamrick, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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