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BOCC October 16, 2013

  AGENDA FOR THE REGULAR SESSION OF THE 

BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FL, 

 TO BE HELD AT THE COMMISSIONERS MEETING ROOM 

COURTHOUSE ANNEX, WEDNESDAY,   

October 16, 2013, 4:00 p.m.

 

 
 
ROLL CALL
 

ADOPTION OF THE AGENDA
 

PETITIONS FROM THE PUBLIC – FIVE (5) MINUTE LIMIT 
 

APPROVAL OF THE MINUTES FROM THE REGULAR MEETING HELD OCTOBER 2, 2013. 
 

APPROVAL OF THE MINUTES FROM THE SPECIAL MEETING HELD OCTOBER 4, 2013.

  

DEPARTMENT REPORTS

 

 
1.                  Constitutional Officers
2.                  County Attorney
3.                  County Coordinator
 
 
 
 

CONSENT AGENDA

 

1.      Approval of Changes to Personnel Policies.
2.      Approval of the Tax Collector’s Recapitulation of the Tax Roll for Madison County for the 2012 Tax Year.
3.      Approval of Scope of Work and Cost Estimate for RS&H Environmental Engineers.
4.      Budget Amendment Request for Solid Waste to Amend Budget for Actual Revenues and Expenditures.
5.      Budget Amendment Request for BOCC to Amend for State Approved Constitutional Officers Salary Increases.
6.      Budget Amendment Request for BOCC/Tax Collector to Amend to Correct Budgeted Amount for D&T Ventures Contract.
7.      Budget Amendment Request for BOCC to Amend for State Approved Constitutional Officers Salary Increases.
8.      Budget Amendment Request for Small County Surtax to Amend for Additional Transfer to Emergency Medical Services.
9.      Budget Amendment Request for Landfill Closure to Amend to Final Fiscal Year 2013 Budget.
10. Budget Amendment Request for Emergency Medical Service for Fiscal Year 2013 Final Budget Amend to Actual Revenues and Expenditures.
11. Budget Amendment Request for I-10 Interchange System to Amend to Close the Obsolete Fund 012 into the General Fund.
 

PUBLIC WORKS DEPARTMENT

 

1.      Discussion Regarding Milling for SE Pioneer Street – Commissioner Davis and Mr. Lonnie Thigpen.
 
 
 
 

UNFINISHED BUSINESS

 

 
1.      .
 
 

 

 

 

NEW BUSINESS

 

1.      Review with Possible Approval of Bids for Janitorial Services – County Coordinator.
 
2.      Approval of Madison County Health Department Yearly Contract and Fee Schedule – Ms. Kim Allbritton and Ms. Collen Harmon.
 
 
            Planning & Zoning Board
Mack Primm, Chair – District 1 – Term Ends January 1, 2016                                            Dale Gibson – At-Large – Term Ends June 1, 2015
Brent Whitman – District 2 – Term Ends December 1, 2014                                                 Tim Ginn  – School Board Representative
James Brown – District 3 – Term Ends February 1, 2016                                                    Ted Ensminger – Alternate – Term Ends February 2, 2014
Mike Holton – District 4 – Term Ends December 1, 2014                                                  Jim Holben – Alternate – Term Ends February 2, 2014                              
Christy Grass – District 5 – Term Ends February 1, 2015                                                   
Julia Shewchuck, Vice-Chair – At-Large – Term Ends June 1, 2015
 
Madison County Development Council
BOCC APPOINTEES:
Ed Meggs – Term Ends – January, 2015
Rick Davis – Term Ends – January, 2015
 
Tourist Development Council
Chair of BOCC or His Designee, Chair to be Re-Appointed Annually Prior to July 1st – Term Ends June 1, 2015
Jim Catron – Elected Municipal Official from Most Populous Municipality – Term Ends June 1, 2016
Shirley VonRoden, Chair  – Elected Municipal Official from Any Municipality – Term Ends June 1, 2015
Latrelle Ragans,– Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2016
Brenda Graham – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2015
Trent Abbott  – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2016
Jackie Blount – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2015
Roy Milliron – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2015
Teenie Cave – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2016
        *Not More Than One of the Positions Marked with an Asterisk May Also be Filled by a Person who is Subject To the Tax.
 
Competency Board                                                                                                                                       Code Enforcement Board
                                                Gary Williams, Chair – Term Expires January 1, 2016                                                        Brian Leonardson – Term Expires January 1, 2016
                                                Travis Renfroe- Term Expires January 1, 2014                                                                   Anthony O’Quinn – Term Expires January 1, 2016
                                                Richard Edwards, Vice-Chair – Term Expires January 1, 2015                                          Eddie Taylor – Term Expires January 1, 2016
                                                Jayson Williams – Term Expires January 1, 2015                                                                Curtis Johnson – Term Expires January 1, 2016
                                                Curtis Johnson  - Term Expires January 1, 2014                                                                   Lynette Sirmon – Term Expires January 1, 2016
                                                Dewayne O’Quinn – Term Expires January 1, 2016                                                           Freddie Simmons – Term Expires January 1, 2016
                                                                                                                                                                                                Jimmy Anderson – Term Expires January 1, 2016                                                              
 
 
PROCEDURAL RULES FOR THE MEETINGS OF THE BOARD OF COUNTY COMMISSIONERS
 
                        The following notices are hereby given to all persons concerning the meetings of the Board of County Commissioners of Madison County, Florida (hereinafter the “Board”):
 
1.  The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the meetings of the Board in all cases to which they are applicable and in which they are not inconsistent with the law, these rules or are otherwise waived by the Board.
2.  No comments from the floor will be allowed under any circumstances.
3.  The Board shall hear as many comments from the public as practicable during any meeting.
4.  No member of the public may address the Board who has not previously signed up to address the Board, unless he or she is requested to do so by the Chair.
5.  Any member of the public who wishes to address the Board on any topic, which appears on the agenda or otherwise, must sign up with the County Manager or his designee before the scheduled time for public comments.
6.  All speakers will be limited to five (5) minutes per topic, unless leave is given by the Chair.
7.  Any identifiable group of three (3) persons or more shall be limited to a total of ten (10) minutes per topic.
8.  All members of the public given the privilege of addressing the Board, shall do so at the beginning of its scheduled meeting, or immediately following the lunch time break, if the scheduled meeting continues past the lunch time break.
9.  The Chair may rule any speaker out of order and require that speaker to cease addressing the Board and if necessary order the bailiff to remove that speaker from the Commission Chambers if:
A.        The speaker refuses to confine his remarks to the topic at hand.
B.       The speaker becomes belligerent, irrational, or in any way disruptive to the meeting of the Board, or,  
C.        The speaker refuses to cease addressing the Board after his allotted time.
10.  No agenda item will be designated for any specific time other than a time during the first three (3) hours of the meeting, unless leave is given by the Chair.  All times shown on the agenda are approximate.
11.  No item may be added to the agenda of the Board of County Commissioners except upon request of the Chair, a Board member, the County Manager, the Clerk of the Board or the County Attorney.
12.  All decisions of the Chair concerning parliamentary procedures, decorum, or rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance.
13.   The Chair shall vote on all issues that come before the Board in the same manner as a member of the Board.
Notice: All items listed on the agenda are for discussion and possible action including vote by the Board.  The Board reserves the right to amend the agenda of any meeting to the fullest extent allowed by law.  Pursuant to the provisions of the Americans with Disabilities Act, if you are a person requiring special accommodations to participate in this meeting of the Board, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Tim Sanders, Clerk of Court, at Post Office Box 237, Madison, Florida 32341, telephone: (850)973-1500, at least 48 hours prior to the meeting.  If you are hearing or speech impaired, please call 711.  If a person decides to appeal any decision made by the Board with respect to any matter considered at this meeting he or she will need a record of the proceedings, and that, for such purpose, he or she will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

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