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BOCC Special Minutes September 4, 2013


5:30 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3) Clyde Alexander (District 4), and Rick Davis (District 5).  Also present were County Coordinator Allen Cherry, County Clerk Tim Sanders, Finance Director Lessia Freeman, and Finance Clerk Kaytrena Joseph.
The Chairman, Honorable Wayne Vickers, called the First Public Hearing on the proposed 2013-2014 Fiscal Year Budget to order.
The Clerk presented to the Board a booklet entitled Madison County BOCC FY2013-2014 Proposed Budget September 4, 2013 First Public Hearing,and gave an overview of a 2013-2014 Fiscal Year Budget Recap dated September 5, 2012 (see Attached) for the following funds: General Fund; County Transportation Trust Fund; Fine & Forfeiture Fund; Solid Waste; Recycling; Emergency Medical Services (EMS); Landfill Closure; and Fire Services.  The revenues and expenditures of each fund were based upon a 10.00 tentative millage rate, a 2.3% increase in County Employee Health Insurance, Retirement contribution rate increase effective 7/1/2013; Retirement contribution rate decrease in the 4th Quarter of 2013-2014FY; and a 0% Cost of Living Adjustment. 
The Clerk stated the purpose of this, the first or tentative, Public Hearing was to adopt a tentative millage rate and tentative budget in two separate actions.  He stated the tentative hearing has been advertised on the Notice of Proposed Property Taxes (TRIM Notice) mailed by the Property Appraiser.   For the record, Mr. Sanders also published the following information: 1). The name of the taxing authority is the Madison County Board of County Commissioners, 2). The Rolled-back rate is 9.6607, and 3). The presently adopted tentative millage rate is 10.00 and the percentage of increase over the rolled-back rate is 3.51%.
Mr. Sanders reported the General Fund is balanced based upon said tentative millage rate of 10.00 and all other funds were balanced at this time.   Mr. Sanders defined the Rolled-back millage rate as “The millage rate required to generate the same ad-valorem tax revenue as in the prior year”.
The Clerk also directed the Board’s attention to two papers that listed the proposed budget changes in the General Fund and the County Transportation Trust Fund (CTTF) to balance.  In the General Fund, to balance a $909,768 deficit, proposed increases in revenues amounted to $445,180 and proposed reductions in expenditures totaled $464,588.
In the CTTF, to balance a $742,059 deficit, proposed increases in revenues amounted to $317,104 and proposed reductions in expenditures totaled $424,955.  Mr. Sanders also presented a paper entitled 5th and 6th Cent Gas Tax Expenditures Analysis by District dated September 4, 2013 that listed estimated funds available for road improvements through next fiscal year and the transfer of $223,156 to CTTF for maintenance purposes.
The Clerk also revisited a paper entitled OPERATING MILLAGE RATE COMPARISON for Fiscal Year 2013-2014, which provides a comparison of ad valorem proceeds and millage rates based upon the certified taxable value of $624,848,939.  He compared the corresponding proposed tax proceeds with the current millage rate of 9.6964 mills, the rolled-back rate of 9.6607 mills, and the tentative millage rate of 10.00 mills.
Chairman Vickers opened the Public Hearing for the proposed tentative 2013-2014 fiscal year millage rate and budget for public comments.  Hearing none, the public comments portion of the Public Hearing was closed.
 A motion was made by Commissioner Hamrick and seconded by Commissioner Alexander to approve the tentative millage for the 2013-2014 fiscal year at 10.00.  Motion carried unanimously, 5-0.
A motion was then made by Commissioner Hamrick and seconded by Commissioner Davis to approve the tentative budget as presented.  Motion carried unanimously, 5-0.
The Clerk reported the Final Public Hearing to adopt the millage and budget for the 2013-2014 fiscal year is scheduled and will be noticed for Monday, September 16, 2013 at 5:30 P.M.
There being no further business, the Chairman adjourned the meeting at 5:40 P.M.
Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Wayne Vickers, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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