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BOCC Minutes September 4, 2013

   

                                        BOARD OF COUNTY COMMISSIONERS
 
                                                 MADISON COUNTY, FLORIDA
 
                                                        COURTHOUSE ANNEX
 
                                       MINUTES OF THE REGULAR MEETING
 
                                             WEDNESDAY, SEPTEMBER 4, 2013
 
                                                                      9:00 A.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Clyde Alexander (District 4) and Rick Davis (District 5). Also present were County Attorney George T. Reeves, County Coordinator Allen Cherry, Assistant County Coordinator Sherilyn Pickels, and County Clerk Tim Sanders.
 
The Chairman, Honorable Wayne Vickers, called the meeting to order and called the roll.
 
Upon a motion by Commissioner Hamrick, seconded by Commissioner Moore, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Sanders, add to New Business item No. 6. Appointment of two Board Members and Citizen who owns homestead property to the Value Adjustment Board.
 
   The minutes of the Regular Meeting held on August 21, 2013 and the Special Meeting held on August 21, 2013 were presented for review.  Upon a motion by Commissioner Moore, seconded by Commissioner Alexander, the Board unanimously approved said minutes as presented.
 
Under “Petitions From The Public”, Ms. Deloris Jones on behalf of the Elder Care Program at Madison County Senior Citizens Council asked the Commissioners to attend and financially support a fundraiser at Pineland Missionary Baptist Church on Saturday, September 14th.  She explained that proceeds would go toward supporting the Elder Care Program, a federally funded program administered by the Senior Citizens, whose funds have been cut.  Executive Director Rosa Richardson thanked the Board for its past support of the Senior Center and its programs that touch the lives of the elderly.
 
Upon a motion by Commissioner Moore, seconded by Commissioner Davis, the Board voted unanimously to approve the Consent Agenda (1. Certification of SHIP Annual Report-Suwannee River Economic Council; 2. Certification of SHIP Implementation of Regulatory Reform Activities; 3. Approval of Agreement between Madison County and the North Florida Regional Planning Council for Annual Monitoring of Hazardous Waste Generators; 4. Budget Amendment Request for Recycling Grant to amend for additional revenues and expenditures; 5. Budget Amendment Request for State Confiscations Trust – Sheriff to amend for additional revenues and expenditures; 6. Budget Amendment Request for DOJ Equitable Sharing Program to amend for additional revenues and expenditures; 7. Budget Amendment Request for Madison County Sheriff Office (MCSO) Firearms Training Facility to amend for fee revenue received and expenditures incurred; 8. Budget Amendment Request for County Transportation Trust Fund to amend to actual revenues and expenditures; 9. Budget Amendment Request for $65 Court Costs to amend for additional expenditures).
 
Under “Public Works Department” Road & Bridge Coordinator Lonnie Thigpen reported that Commissioner Davis and Mr. Cherry discussed with him the possibility of “piggy-backing” an Anderson Columbia bid to pave SE Robinwood Drive (approximately 0.3 mile) and SE Roller Coaster Hill Road (0.5 mile) at an estimated cost of $90,715.  The Clerk presented the latest 5th and 6th Cent Gas Tax Expenditure Analysis by District for review, which showed Commissioner Davis’ District 5 having a balance of $109,396 for the current fiscal year.  Upon a motion by Commissioner Davis, seconded by Commissioner Moore, the Board voted unanimously to approve the use of said District 5 funds to pave said roads.
 
County Engineer Bill Steves gave the Board an update on the paving schedule of a portion of Flowers Road.  He reported bids are expected to be in by mid-October and paving the 2.6 mile section from the end of existing pavement to the Ebenezer Road intersection should begin shortly thereafter.
 
Solid Waste/Recycling Coordinator Jerome Wyche referred to a paper entitled MADISON COUNTY SOLID WASTE AND RECYCLING DEPARTMENT and attached proposed article for the media entitled A MINOR SHIFT IN COLLECTION SITE OPERATING HOURS.  Mr. Wyche explained with approval by the Board, collection center hours will be slightly reduced with a minimal interruption in collection center access.  He reported the savings of almost $11,000 is measured by a reduction of 26 hours per week or 2 hours per center for the 13 collection centers in the County.  He also reported there would be no reduction in workforce.
 
Mr. Wyche also referred to proposed changes in the ERIDU/150 SOUTH Collection Center hours that reflect peek hours of usage by the citizenry in that area.  He stated the center will now close when not manned by an attendant.  A motion was made by Commissioner Alexander and seconded by Commissioner Davis to approve the proposed Collection Center hours of operation and article for the media.  Motion carried 5-0.
 
Under “New Business” County Attorney Reeves referred to two proposed ordinances that he was directed by the Board to prepare for consideration to levy additional motor fuel taxes.  The first, AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA ENACTED PURSUANT TO SECTION 336.025(1)(B), FLORIDA STATUTES, IMPOSING THE LEVY OF FIVE CENTS ADDITIONAL LOCAL OPTION GAS TAX ON MOTOR FUEL; PROVIDING FOR LEGISLATIVE FINDINGS AND INTENT; PROVIDING FOR THE AUTHORITY FOR THE LEVY; PROVIDING FOR THE IMPOSITION OF THE FIVE-CENT ADDITIONAL LOCAL OPTION GAS TAX ON MOTOR FUEL; PROVIDING FOR THE EFFECTIVE DATE AND DURATION OF THE TAX; PROVIDING FOR THE DISTRIBUTION OF THE PROCEEDS OF THE TAX AMONG THE COUNTY AND ELIGIBLE MUNICIPALITIES; PROVIDING FOR THE USE OF THE PROCEEDS OF THE TAX; PROVIDING OF REPEAL OF THE CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE, Mr. Reeves explained approval of the ordinance would provide an additional 5 cents gas tax levy on motor fuel, which must be divided with the county municipalities according to a distribution formula.
 
The other, AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA ENACTED PURSUANT TO SECTION 336.021, FLORIDA STATUTES, IMPOSING THE LEVY OF A ONE CENT ADDITIONAL LOCAL OPTION GAS TAX ON MOTOR FUEL; PROVIDING FOR LEGISLATIVE FINDINGS AND INTENT; PROVIDING FOR THE AUTHORITY FOR THE LEVY; PROVIDING FOR THE IMPOSITION OF THE ONE-CENT ADDITIONAL LOCAL OPTION GAS TAX ON MOTOR FUEL; PROVIDING FOR THE EFFECTIVE DATE AND DURATION OF THE TAX; PROVIDING FOR THE DISTRIBUTION OF THE PROCEEDS OF THE TAX TO THE COUNTY; PROVIDING FOR THE USE OF THE PROCEEDS OF THE TAX; PROVIDING OF REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE, Mr. Reeves explained this is a one-cent additional gas tax levy on motor fuel and does not have to be divided with the county municipalities.
 
The County Attorney advised if the Board wished to consider the adoption of said proposed ordinances to generate additional revenue, then he would have to be directed to advertise said ordinances for consideration at the next Regular Meeting in September.  He added that said ordinances must be enacted by October 1st, to be effective January 1, 2014.  He also advised neither ordinance applies to diesel fuel.
 
The Clerk presented a paper entitled Local Option Fuel Taxes from the Florida Department of Revenue’s Office of Tax Research that provides the current distribution of Local Fuel Tax to the County (70.17%), Greenville (6.16%), Lee (1.98%), and Madison (21.69%).  A motion was made by Commissioner Moore and seconded by Commissioner Alexander to authorize the advertisement of said ordinances for consideration at the next Regular Meeting in September.  Motion carried 5-0.
 
Madison County Emergency Management Director Tom Cisco reported there were three responses to a Request for Qualifications (RFQ) for contractual services to manage and fulfill grant requirements of the State Homeland Security Grant Program.  He explained The Management Experts has been awarded the grant for the past two years and based upon their excellent training and service, he and a group that reviewed the RFQ’s, recommended the grant be awarded to them again.  Upon a motion by Commissioner Davis, seconded by Commissioner Moore, the Board voted unanimously to award said grant to The Management Experts.
 
  Mr. Frank Darabi, P.E., environmental engineer of the Madison County closed landfill presented an aerial photograph of the closed landfill and location of Test Well F-6 that has recently shown high levels of mercury.  Mr. Darabi also noted that in an August 2, 2013 email the Florida Department of Environmental Protection directed Mr. Darabi to install a compliance well down gradient for monitoring Well F-6.  Mr. Darabi recommended to proceed with said well installation 120 feet down gradient into the Florida Aquifer and along the east property line of said closed landfill.  He stated the cost would be approximately $22,000.  The Clerk reported Contingency Funds for current fiscal year 2012-2013 should take care of the unexpected costs.  A motion was made by Commissioner Moore and seconded by Commissioner Davis to proceed with said well installation.  Motion carried 5-0.
 
The Clerk reported it is now time for the Board to appoint two Commissioners and one citizen to the 2013 Value Adjustment Board (VAB).  He reported that Commissioner Hamrick and Chairman Vickers served last year and that the citizen must own homestead property in Madison County.  Commissioners Hamrick and Moore volunteered to serve this year and Commissioner Moore volunteered Ms. Lucille Day to serve if she can.
 
The Clerk presented a proposed RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, AUTHORIZING THE USE OF NO MORE THAN $100,000.00 OF GAS TAX PROCEEDS FOR FUNDING THE CLOSURE AND CLEAN UP OF THE CLOSED MADISON COUNTY LANDFILL; PROVIDING FOR REPEAL OF CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.  Mr. Sanders explained said funds have been used for the past two years for funding the closure and clean up of the contaminated portion of the landfill and that said $100,000 is presently budgeted in the proposed 2013-2014 fiscal year budget.  The County Attorney added that proceeds of the gas tax collected during the 2012-2013 or prior fiscal years may be used to fund costs of closure and clean up in 2013-2014 fiscal year.  He also advised said Resolution must be adopted before September 30th.  Upon a motion by Commissioner Davis, seconded by Commissioner Moore, the Board voted unanimously to approve said Resolution.
 
Commissioner Moore noted that Ms. Lucille Day has agreed to serve on the VAB as the citizen representative owning homestead property.  A motion was then made by Commissioner Moore and seconded by Commissioner Davis to approve the appointment of Commissioners Hamrick and Moore, and Ms. Lucille Day to the 2013 VAB.  Motion carried 5-0.
 
Regarding the two ordinances previously discussed, the County Attorney advised both must pass by a majority plus one (4-1) vote.
 
Commissioner Moore gave the Board an update on a Florida Association of Counties (FAC) meeting that he recently attended.  He reported he would be attending another conference September 18-20 and he would provide an agenda for the Commissioners to look over.
 
Commissioner Davis reported that he attended a meeting at Jefferson Correctional Institution hosted by Senator Montford and Representative Beshears, who assured everyone in attendance that they understand the economic significance prisons play in North Florida communities and that they will convey that to the Legislative committees they serve on.
 
Mr. Cherry reported on a site visit to Madison County by a potential business that will employ 60 to 70 with good paying jobs and a huge benefit to the County and surrounding area.  He expects to know something in a couple of weeks.  He also reported that Community Development Block Grant-Economic Development (CDGD-ED) funds should be available for infrastructure improvements in excess of $750,000.  Mr. Cherry and the County’s economic development counselor, Mr. Crawford Powell, were highly complimented for their work and the presentation made to the potential business.
 
The Clerk referred to a MEMORANDUM from Third Judicial Circuit Chief Judge Greg S. Parker regarding a proposed Administrative Order regarding court innovations expenditures.  Mr. Sanders explained the funds for said expenditures come from a 25% portion of a $65 additional court cost imposed by an ordinance adopted by the Board.  His thoughts were that if the funds could not be used in Madison County first, then they should be made available for the whole circuit to use as needed.  Mr. Sanders expressed his concern that the Chief Judge would approve all court innovations expenditures and the Chief Judge would delegate to the trial court administrator, who works predominantly in Columbia and Suwannee Counties, authority to sign invoices for payment without approval by the Board of County Commissioners.  A motion was made by Commissioner Davis and seconded by Commissioner Moore to amend the agenda and approve a letter prepared by the Clerk and County Attorney to the Chief Judge that expresses said concerns. Motion carried 5-0.
           
There being no further business, the Chairman adjourned the meeting at 10:45 A.M.
 
                                                                       
Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Roy W. Vickers, Chairman
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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