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BOCC April 17, 2013

 

 AGENDA FOR THE REGULAR SESSION OF THE
BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FL,
 TO BE HELD AT THE COMMISSIONERS MEETING ROOM
COURTHOUSE ANNEX, WEDNESDAY, 
April 17, 2013, 4:00 p.m.
 
 
 
 
ROLL CALL
 
ADOPTION OF THE AGENDA
 
APPROVAL OF THE MINUTES FROM THE REGULAR MEETING HELD March 20, 2013.
APPROVAL OF THE MINUTES FROM THE SPECIAL MEETING HELD April 2, 2013.
 
PETITIONS FROM THE PUBLIC – FIVE (5) MINUTE LIMIT
 
 
 
DEPARTMENT REPORTS
 
1.                  Constitutional Officers
2.                  County Attorney
3.                  County Coordinator
 
 
 
 
CONSENT AGENDA
1.      Approval of SHIP Subordination Agreement for William J. and Martha C. Kervin.
2.      Approval of Resolution 2013-05-18; Supplemental Agreement No. 1 of the Small County Road Assistance Program, Known as Financial Project #430721-1-58-01.
3.      Approval of Resolution 2013-05-18B; Supplemental Agreement No. 1 of the Small County Outreach Program, Known as Financial Project #212536-2-58-01.
4.      Approval of Resolution 2013-04-17C; Viva Florida 500 – Recognizing 2013 as Florida’s 500 Year Anniversary.
5.      Reappointment of the Following Members to the Tourist Development Council: Jim Catron, Latrelle Ragans, Jon Williamson and Teenie Cave.
6.      Appointment of Ted Ensminger and Jim Holben as Alternates to the Planning and Zoning Board.
7.      Appointment of Anthony O’Quinn, Eddie Taylor, Lynette Sirmon and John Anderson to the Code Enforcement Board.
8.      Budget Amendment Request for Board of County Commissioners Community Development Block Grant to Amend for Prior Year Grant Rollover.
9.      Budget Amendment Request for Board of County Commissioners General Fund to Amend for Cabinet Purchase and Install – Funds Returned to BOCC in Prior Fiscal Year Cover this Expense.
10. Budget Amendment Request for Board of County Commissioners General Fund to Amend for Change in ACS Maintenance Contract.
11. Budget Amendment Request for Board of County Commissioners E911 Services to Budget E911 System Grant Received in December 2012.
12. Budget Amendment Request for Board of County Commissioners Fine and Forfeiture for Sheriff’s Office 2013 Equipment Grant.
13. Budget Amendment Request for DOJ Equitable Sharing Program to Amend for Fiscal Year 2013 Expenditures Against Fund Balance.
14. Budget Amendment Request for State Confiscations Trust to Amend for State Confiscations Received and Related Expenditures.
15. Budget Amendment Request for U.S. Customs Equitable Sharing to Amend for U.S. Customs Funds Received and Related Expenditures.
16. Budget Amendment Request for Madison County Sheriff’s Office Firearms Training Facility to Amend for Fee Revenue Received and Expenditures Incurred.
17. Budget Amendment Request for Solid Waste to Amend Budget for Leave Payout, Collection Center Paving Previously Approved and Changes in Revenues and Expenditures.
18. Approval of Utility Easement for Tri-County Electric Cooperative, Inc. along SE Dale Leslie Drive.
 
 
PUBLIC WORKS DEPARTMENT
1.      Discussion Regarding Road Repair on NE Dill Street – Mr. Sonny Rollings and Ms. Deborah Brown, United Methodist Cooperative Ministries.
 
2.      Approval to Have Maintenance Map Completed for SE Donaldson Road.
 
3.      Request from Honey Lake Plantation for Mosquito Spraying.
 
 
 
UNFINISHED BUSINESS
 
1.      Request for Used Emergency Medical Services Ambulance – Mr. Mac Leggett.
 
2.      Discussion Regarding Request from Transportation Disadvantaged for $24,000 – Commissioner Moore.
 
 
 
NEW BUSINESS
1.      Discussion Regarding Request for Netting at Madison County Recreation Park.
 
2.      Discussion Regarding Possible Ordinance Banning the Sale of Synthetic Drugs in Madison County.
 
3.      Discussion of Procedures for Sale of Surplus County Owned Real Property.
 
4.      Discussion Regarding Interlocal Agreement with Town of Greenville to Provide Building and Development Permitting Services and Zoning Compliance Services – County Coordinator.
 
5.      Request from Third Judicial Circuit for Pro-rated Appropriation for Mentis Technology Solutions aiSmartBench – Clerk of the Court.
 
 
 
            Planning & Zoning Board
Mack Primm, Chair – District 1 – Term Ends January 1, 2016                                           Dale Gibson – At-Large – Term Ends June 1, 2015
Brent Whitman – District 2 – Term Ends December 1, 2014                                              Tim Ginn or Andy Barnes – School Board Representative
James Brown – District 3 – Term Ends February 1, 2016                                                   VACANT – Alternate – Term Ends February 2, 2014
Mike Holton – District 4 – Term Ends December 1, 2014                                                  VACANT – Alternate – Term Ends February 2, 2014                                
Christy Grass – District 5 – Term Ends February 1, 2015                                                   
Julia Shewchuck, Vice-Chair – At-Large – Term Ends June 1, 2015
 
Madison County Development Council
BOCC APPOINTEES:
Ed Meggs – Term Ends – January, 2015
Rick Davis – Term Ends – January, 2015
 
Tourist Development Council
Justin Hamrick – Chair of BOCC or His Designee, Chair to be Re-Appointed Annually Prior to July 1st – Term Ends June 1, 2015
Jim Catron – Elected Municipal Official from Most Populous Municipality – Term Ends June 1, 2013
Shirley VonRoden, Second Vice-Chair  – Elected Municipal Official from Any Municipality – Term Ends June 1, 2015
Latrelle Ragans, Vice-Chair – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2013
Brenda Graham – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2015
Jon Williamson  – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2013
Jackie Blount – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2015
Roy Milliron – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2015
Teenie Cave – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2013
        *Not More Than One of the Positions Marked with an Asterisk May Also be Filled by a Person who is Subject To the Tax.
 
Competency Board                                                                                                                                       Code Enforcement Board
                                                Gary Williams, Chair – Term Expires January 1, 2016                                                        Brian Leonardson
                                                Travis Renfroe - Term Expires January 1, 2014                                                                  VACANT
                                                Richard Edwards, Vice-Chair – Term Expires January 1, 2015                                          VACANT
                                                Jayson Williams – Term Expires January 1, 2015                                                               Curtis Johnson
                                                Curtis Johnson - Term Expires January 1, 2014                                                                 VACANT
                                                Dewayne O’Quinn – Term Expires January 1, 2016                                                           Freddie Simmons                                                                   
 
 
COUNTY COMMISSIONERS
Justin Hamrick, District 1, Vice-Chair                             Clyde Alexander, District 4
Wayne Vickers, District 2, Chair                                       Rick Davis, District 5
Ronnie Moore, District 3
 
 
 
PROCEDURAL RULES FOR THE MEETINGS OF THE BOARD OF COUNTY COMMISSIONERS
 
                        The following notices are hereby given to all persons concerning the meetings of the Board of County Commissioners of Madison County, Florida (hereinafter the “Board”):
 
1. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the meetings of the Board in all cases to which they are applicable and in which they are not inconsistent with the law, these rules or are otherwise waived by the Board.
 
2. No comments from the floor will be allowed under any circumstances.
 
3. The Board shall hear as many comments from the public as practicable during any meeting.
 
4. No member of the public may address the Board who has not previously signed up to address the Board, unless he or she is requested to do so by the Chair.
 
5. Any member of the public who wishes to address the Board on any topic, which appears on the agenda or otherwise, must sign up with the County Manager or his designee before the scheduled time for public comments.
 
6. All speakers will be limited to five (5) minutes per topic, unless leave is given by the Chair.
 
7. Any identifiable group of three (3) persons or more shall be limited to a total of ten (10) minutes per topic.
 
8. All members of the public given the privilege of addressing the Board, shall do so at the beginning of its scheduled meeting, or immediately following the lunch time break, if the scheduled meeting continues past the lunch time break.
 
9. The Chair may rule any speaker out of order and require that speaker to cease addressing the Board and if necessary order the bailiff to remove that speaker from the Commission Chambers if:
 
A.        The speaker refuses to confine his remarks to the topic at hand.
B.      The speaker becomes belligerent, irrational, or in any way disruptive to the meeting of the Board, or,  
C.        The speaker refuses to cease addressing the Board after his allotted time.
 
10. No agenda item will be designated for any specific time other than a time during the first three (3) hours of the meeting, unless leave is given by the Chair. All times shown on the agenda are approximate.
 
11. No item may be added to the agenda of the Board of County Commissioners except upon request of the Chair, a Board member, the County Manager, the Clerk of the Board or the County Attorney.
 
12.   All decisions of the Chair concerning parliamentary procedures, decorum, or rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance.
 
13.   The Chair shall vote on all issues that come before the Board in the same manner as a member of the Board.
Notice: All items listed on the agenda are for discussion and possible action including vote by the Board. The Board reserves the right to amend the agenda of any meeting to the fullest extent allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, if you are a person requiring special accommodations to participate in this meeting of the Board, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Tim Sanders, Clerk of Court, at Post Office Box 237, Madison, Florida 32341, telephone: (850)973-1500, at least 48 hours prior to the meeting. If you are hearing or speech impaired, please call 711. If a person decides to appeal any decision made by the Board with respect to any matter considered at this meeting he or she will need a record of the proceedings, and that, for such purpose, he or she will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

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