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BOCC Minutes February 20, 2013

 

                                       BOARD OF COUNTY COMMISSIONERS
 
                                                 MADISON COUNTY, FLORIDA
 
                                                        COURTHOUSE ANNEX
 
                                       MINUTES OF THE REGULAR MEETING
 
                                             WEDNESDAY, FEBRUARY 20, 2013
 
                                                                      4:00 P.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Clyde Alexander (District 4) and Rick Davis (District 5). Also present were County Coordinator Allen Cherry, Mr. Clay Schnitker, Esq. for County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
The Chairman, Honorable Wayne Vickers, called the meeting to order and called the roll.
 
Upon a motion by Commissioner Moore, seconded by Commissioner Hamrick, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry--delete Consent Agenda item No. 4. Approval of Tourist Development Council grant for 2013 Soul Food Festival-$1,500; and at the request of Mr. Cherry--add to New Business item No. 7. Approval of letter of support for North Florida Economic Development Partnership (NFEDP) and its Regional Rural Development Grant application; and No. 8. Approval of letter of support for recertification of North Central Florida Rural Area of Critical Economic Concern (RACEC) designation.
 
The minutes of the Regular Meeting held on February 6, 2013 were presented for review. Upon a motion by Commissioner Hamrick, seconded by Commissioner Davis, the Board voted unanimously to approve said minutes as presented.
 
Under “Petitions from the Public”, Mr. Terry Hansen, P.G. of the Florida Department of Environmental Protection Watershed Planning and Coordination Section presented a booklet entitled Basin Management Action Plans – Suwannee River. Mr. Hanson explained his intent was to inform the Board on the Basin Management Action Plan (BMAP) process under the regulatory framework known as the Florida Watershed Restoration Act (FWRA). Mr. Hanson also referred to a map of the Suwannee River basin and explained the restoration plan was for the middle and lower basin which is impaired with excessive nutrients in the springs and river systems.   He stated the goal was to restore the river back to its original condition through education and voluntary best management practices by agricultural producers, citizens, and business owners.                                                                                                                                                           
                                                                                                  
Upon a motion by Commissioner Moore, seconded by Commissioner Alexander, the Board voted unanimously to approve the Consent Agenda (1. Resolution 2013-02-20; pertaining to electronic filing requirements for campaign finance reports of local candidates and political committees; 2. Resolution 2013-02-20A; requesting that the Florida Department of Transportation convey certain real property to the county (property along State Road 145 that serves as the Four Freedoms Trail); 3. Approval to include America Saves flyer in February payroll statements to County Employees; 4. “deleted”).
 
Madison County Building Official Wallace Bullock explained that he was not in a position to approve a request for a proposed fireworks event in the county because of his association with the sponsoring pyrotechnic group. Mr. Cherry reported the County has no permitting authority for such a private event, but the last time the event was held in Madison County, numerous complaints were made about excessive noise. Sheriff Ben Stewart stated his office would respond to complaints and will shut the event down if it is disturbing the peace. The Board by consensus agreed for Mr. Bullock to speak with the event sponsors about finding another site for the proposed April fireworks festival.
 
Sheriff Stewart reported one of his Correction Officers in the Madison County Jail, Officer Jesse McDaniel, passed away unexpectedly at home. He also reported he was in pursuit of acquiring the state-owned property behind his office on West U. S. Highway 90.
 
Sheriff Stewart also shared with the Board the responsibility he has to provide security to the courthouse and the ongoing start-up process. He reported the Sheriff’s traffic enforcement
issued over 6,000 citations (greater than 86 mph) last year and generated funds for two bailiffs, as well as revenues for county-wide communications and Sheriff Department education expenses. He added that the recently hired part-time bailiff is funded through the remainder of the fiscal year with available citation courthouse services revenues.
 
Chief Deputy Epp Richardson presented a paper entitled Madison County Sheriff’s Office Court Security with projected $30 traffic citation revenues for the remaining 2012-2013 fiscal year and 2013-2014 fiscal year along with corresponding expenditures for security equipment and part-time and full-time bailiffs. The Chief Deputy also provided a revenue (both General Fund and citation fees) and expenditure analysis for an additional Traffic Unit for the remainder of the 2012-2013FY and 2013-2014FY. The Sheriff stated it was his goal to provide security in the courthouse for the court and citizenry and asked the Board to consider the funding options presented. The Chairman asked that the matter be agendaed for the next Regular Meeting.
 
Regarding paving SW Martin Luther King Street in Greenville, Commissioner Moore stated he would like to see it paved and utilize cost savings with the nearby resurfacing of County Road 150. County Road & Bridge Department Coordinator Lonnie Thigpen reported the 1700 foot roadway would cost approximately $30,000 to $40,000 to pave, but about 80% of the street was in the Town of Greenville. Commissioner Moore said he would meet with the Town Council at their next meeting and ask if they would be agreeable to reimburse the County for its portion of paving expenses. Mr. Thigpen reported he would also come back with a better estimate on the proposed paving project.
 
Solid Waste/Recycling Coordinator Jerome Wyche referred to a letter from him to Mr. Cherry dated February 13, 2013 regarding bids received for marketing scrap metals collected through the department’s recycling process. He stated two bids were received, one from the current vendor, The Recycling Center, Inc. in Live Oak, and another one from Madison Metals Co. in Madison. Mr. Wyche referred to a table in his letter that identified the monthly weight and revenues of metals shipped to the Live Oak vendor, which totaled $11,450 for calendar year 2012. Mr. Wyche recommended the bid award to Madison Metals Co. for greater efficiencies in collection and disposal, as well as, using a local business. Upon a motion by Commissioner Hamrick, seconded by Commissioner Moore, the Board voted unanimously to award said bid to Madison Metals Co.
 
Commissioner Moore stated he would attend the next Madison City Commission meeting in March to request funding, both as Chair of the Madison County Transportation Board and County Commissioner, for the Madison In-Town shuttle operated by Big Bend Transit, Inc. He reported again that Big Bend Transit must discontinue the service if another year of funding in the amount of $24,000 is not found. The Chairman asked that the matter be re-agendaed after the City Commission’s next meeting.
 
Commissioner Davis asked the Board to consider earmarking proceeds of sales of county-owned property, such as the Sheriff’s confiscated property, for special project expenses. The Clerk reported that said funds could be itemized in General Fund revenues. Upon a motion by Commissioner Davis, seconded by Commissioner Hamrick, the Board voted unanimously to set aside said net proceeds for special project expenditures.
 
Emergency Management Director Tom Cisco asked the Board for permission to place two (2) radio repeaters, one for Emergency Management and another for the amateur radio club, on the tower at Madison County High School. Sheriff Stewart expressed a concern that the new repeaters may interfere with the existing radio communications equipment on the tower. Upon a motion by Commissioner Moore, seconded by Commissioner Alexander, the Board voted unanimously to approve said request, provided the two new repeaters do not interfere with existing Sheriff’s communications equipment. Mr. Cisco reported the estimated cost to install said repeaters is $800.
 
Discussion followed on a request to use Emergency Management lights and generators for a food festival. Mr. Cisco reported requests for the lights are becoming more numerous and expressed the concern that in the event of an emergency, the lighting may not be readily available for their intended use. He added that similar lighting is available, for instance, from a rental company in Valdosta for $130 for a 24-hour period. A motion was made by Commissioner Davis and seconded by Commissioner Moore, to restrict county-owned emergency equipment to emergency use only. Motion carried 5-0.
 
As Chairman of the Board of County Commissioners, Chairman Vickers had to leave the meeting to represent the Board at the North Florida Livestock Show and Sale and passed the gavel to Vice-Chairman Hamrick.
 
As mentioned at the last Regular Meeting, Mr. Cherry asked the Board for permission to allow North Florida Workforce to process all Board employee applications for employment. He explained that Workforce will screen all applicants against job requirements at no cost before turning applications over to the County Commission office for selection decisions. Upon a motion by Commissioner Moore, seconded by Commissioner Alexander, the Board voted unanimously (4-0) to approve said request to utilize Workforce for all Board of County Commission employment applications.
 
Mr. Cherry reported two (2) vacancies on the County Planning & Zoning Board due to the resignations of Mr. Fain Poppell and Mr. Jimmy King. He stated typically Alternates move up to Board membership and Alternates Mr. Mike Holton and Mr. Mack Primm are available for full membership. A motion was made by Commissioner Davis and seconded by Commissioner Moore to allow said Alternates to move up to full Planning & Zoning Board membership and to advertise for the Alternate vacant positions. Motion carried 4-0.
 
Regarding the hiring of replacement employees, a motion was made by Commissioner Davis and seconded by Commissioner Moore, to allow the County Coordinator and applicable Board Department Head leeway to fill vacant budgeted positions with approval on Consent Agenda for information purposes. Motion carried 4-0.
 
Upon a motion by Commissioner Moore, seconded by Commissioner Davis, the Board voted unanimously (4-0) to approve a letter from the Chairman requesting the Governor to recertify the North Central Florida Rural Area of Critical Economic Concern (RACEC) designation for the five-year period covering 2013-2018 and continuation of all rural development staffing grant funding for the North Florida Economic Development Partnership (NFEDP).
 
Upon a motion by Commissioner Davis, seconded by Commissioner Alexander, the Board voted unanimously (4-0) to approve a letter from the Chairman in support of the North Florida Economic Development Partnership (NFEDP) and its Regional Rural Development Grant application to benefit the economic development and growth of North Florida.   
 
 Discussion followed on the request made at the last Regular Meeting from Mrs. Jackie Johnson to look into the condition of the Agricultural Center. Mr. Cherry commended Mr. Thigpen and his staff for identifying and fixing a leak in the building that affected the restroom area. Mrs. Johnson stated that she would be glad to serve on a committee to look into improving the existing building or possibly a new one. Commissioner Davis said he would be glad to serve as a representative from the Board. Chamber of Commerce Executive Director Cindy Vees also stated she would like to serve on the committee. The Board by consensus asked Mrs. Johnson if she would serve as Chairperson of the committee and she accepted.
 
There being no further business, the Chairman adjourned the meeting at 6:05 P.M.
 
                                                                       
Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Roy W. Vickers, Chairman
ATTEST:
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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