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BOCC September 5, 2012

 

 

 AGENDA FOR THE REGULAR SESSION OF THE
BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FL,
 TO BE HELD AT THE COMMISSIONERS MEETING ROOM
COURTHOUSE ANNEX, WEDNESDAY, 
September 5, 2012, 9:00 a.m.
 
 
 
ROLL CALL
 
ADOPTION OF THE AGENDA
 
PETITIONS FROM THE PUBLIC – FIVE (5) MINUTE LIMIT
 
APPROVAL OF THE MINUTES FROM THE REGULAR MEETING HELD August 15, 2012.
APPROVAL OF THE MINUTES FROM THE SPECIAL MEETING HELD August 15, 2012.
 
 
DEPARTMENT REPORTS
 
1.                  Constitutional Officers
2.                  County Attorney
3.                  County Coordinator
 
 
CONSENT AGENDA
1.      Approval of FEMA Public Assistance Funding Agreement and Waiver of 12.5% Match Requirement.
2.      Approval of Emergency Management Hazard Analysis State-Funded Subgrant Agreement.
3.      Approval of Fiscal Year 2013 State Aid to Libraries Grant Agreement.
4.      Approval of Madison County SHIP Annual Report and Certification Form.
5.      Approval of Madison County Certificate for Implementation of Regulatory Reform Activities (SHIP).
6.      Approval of University of Florida Preliminary Population Estimate Proposed for State Revenue Sharing.
7.      Approval of Sheriff’s Department Employee Payoff in the Amounts of $7,939.31.
8.      Approval of Sheriff’s Department Expenditure of State Confiscated Currency for $547.38 for Leveling Kit for New Patrol Vehicle.
 
 
PUBLIC WORKS DEPARTMENT
1.      Discussion Regarding Pay Back of Solid Waste Assessments.
 
2.      Approval to Hire Replacement Employee for the Solid Waste Department – Mr. Jerome Wyche.
 
3.      Discussion of Solid Waste Arrangement with Madison Correctional Institution – Mr. Jerome Wyche.
 
4.      Discussion Regarding Repairs to NE Old Blue Springs Road and SE Bryan Earnhart Road – Mr. Lonnie Thigpen.
 
 
 
 
UNFINISHED BUSINESS
 
1.      .
 
 
 
 
NEW BUSINESS
1.      Declaration of Results of Special Local Option Election.
 
2.      Approval of Resolution 2012-09-05B; Implementing a Points Priority List and a Work Priority List for SHIP Emergency Repairs to Determine Repair Order – Mr. Matt Pearson.
 
3.      9:00 A.M. Public Hearing To Consider Resolution 2012-09-05; Vacating an Unopened Alley, Formerly Known as Brown Avenue.
 
4.      9:00 A.M. Public Hearing to Consider Ordinance Regulating Internet Café Style Businesses in the Unincorporated Areas of Madison County.
 
5.      Discussion Regarding Voting Precinct Buildings – Mr. Tommy Hardee.
 
6.      Quarterly Update on Economic Development Activities from Consultant, Mr. Crawford Powell.
 
7.      Consideration to allow Ag Center to be used for 2nd Annual North Florida Cattle Battle to be held October 19 & 20, 2012.
 
8.      Approval of Tourist Development Grant for Expenses for 2nd Annual North Florida Cattle Battle – Ms. Cindy Vees.
 
9.      Madison County Canvassing Board Issues – Mr. Donnell Davis.
 
10. Approval of Resolution 2012-09-05A; Authorizing the Use of Gas Tax Proceeds for Funding the Closure and Clean up of the Closed Madison County Landfill.
 
11. Discussion of Proposed Maintenance Agreement for Courthouse Water Tank – Mr. Tim Bennett.
 
12. Consideration of Revised Interlocal Agreement with the Town of Greenville for Use of Mosquito Spray Equipment – County Attorney.
 
13. Review of Bids Submitted for Parcel 00-00-00-3807-000-000, Commonly Referred to as the “Old Senior Citizens Building” – Mr. Tim Sanders.
 
14. Discussion Regarding Appointment of Chair for the Board of County Commissioners.
 
15. Discussion with Possible Approval of Line of Credit for Renovations to Public Safety Building –  Mr. Tim Sanders.
 
 
 
 
            Planning & Zoning Board
Jimmy King – District 1 – Term Ends January 1, 2013                                                         Dale Gibson – At-Large – Term Ends June 1, 2015
Brent Whitman – District 2 – Term Ends December 1, 2014                                                 Tim Ginn or Andy Barnes – School Board Representative
James Brown – District 3 – Term Ends February 1, 2013                                                    Mack Primm – Alternate – Term Ends February 2, 2015
Fain Poppell, Chair – District 4 – Term Ends December 1, 2014                                         Mike Holton – Alternate – Term Ends February 2, 2015                            
Christy Grass – District 5 – Term Ends February 1, 2015                                                   
Julia Shewchuck – At-Large – Term Ends June 1, 2015
 
Madison County Development Council
BOCC APPOINTEES:
Ed Meggs – Term Ends – January, 2015
Roy Ellis – Term Ends – January, 2015
 
Tourist Development Council
Justin Hamrick – Chair of BOCC or His Designee, Chair to be Re-Appointed Annually Prior to July 1st – Term Ends June 1, 2015
Jim Catron – Elected Municipal Official from Most Populous Municipality – Term Ends June 1, 2013
Shirley VonRoden, Second Vice-Chair  – Elected Municipal Official from Any Municipality – Term Ends June 1, 2015
Latrelle Ragans, Vice-Chair – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2013
Brenda Graham – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2015
Jon Williamson  – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2013
Jackie Blount – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2015
Roy Milliron – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2015
VACANT – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2013
        *Not More Than One of the Positions Marked with an Asterisk May Also be Filled by a Person who is Subject To the Tax.
 
Competency Board                                                                                                               Code Enforcement Board
                                                Gary Williams                                                                                                                        Brian Leonardson
                                                Travis Renfroe                                                                                                                      Gary Williams
                                                Richard Edwards                                                                                                                   Bill Steves
                                                Jayson Williams                                                                                                                      Curtis Johnson
                                                Curtis Johnson                                                                                                                     VACANT
                                                Dewayne O’Quinn                                                                                                                 Freddie Simmons                                                                   
 
COUNTY COMMISSIONERS
Justin Hamrick, District 1                                                                  , District 4
Wayne Vickers, District 2, Second Vice-Chair                Roy Ellis, District 5, Chair
Renetta Parrish, District 3
 
 
 
 
PROCEDURAL RULES FOR THE MEETINGS OF THE BOARD OF COUNTY COMMISSIONERS
 
                        The following notices are hereby given to all persons concerning the meetings of the Board of County Commissioners of Madison County, Florida (hereinafter the “Board”):
 
1. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the meetings of the Board in all cases to which they are applicable and in which they are not inconsistent with the law, these rules or are otherwise waived by the Board.
 
2. No comments from the floor will be allowed under any circumstances.
 
3. The Board shall hear as many comments from the public as practicable during any meeting.
 
4. No member of the public may address the Board who has not previously signed up to address the Board, unless he or she is requested to do so by the Chair.
 
5. Any member of the public who wishes to address the Board on any topic, which appears on the agenda or otherwise, must sign up with the County Manager or his designee before the scheduled time for public comments.
 
6. All speakers will be limited to five (5) minutes per topic, unless leave is given by the Chair.
 
7. Any identifiable group of three (3) persons or more shall be limited to a total of ten (10) minutes per topic.
 
8. All members of the public given the privilege of addressing the Board, shall do so at the beginning of its scheduled meeting, or immediately following the lunch time break, if the scheduled meeting continues past the lunch time break.
 
9. The Chair may rule any speaker out of order and require that speaker to cease addressing the Board and if necessary order the bailiff to remove that speaker from the Commission Chambers if:
 
A.        The speaker refuses to confine his remarks to the topic at hand.
B.      The speaker becomes belligerent, irrational, or in any way disruptive to the meeting of the Board, or,  
C.        The speaker refuses to cease addressing the Board after his allotted time.
 
10. No agenda item will be designated for any specific time other than a time during the first three (3) hours of the meeting, unless leave is given by the Chair. All times shown on the agenda are approximate.
 
11. No item may be added to the agenda of the Board of County Commissioners except upon request of the Chair, a Board member, the County Manager, the Clerk of the Board or the County Attorney.
 
12.   All decisions of the Chair concerning parliamentary procedures, decorum, or rules of order will be final, unless they are overcome by a majority of the members of the Board in attendance.
 
13.   The Chair shall vote on all issues that come before the Board in the same manner as a member of the Board.
Notice: All items listed on the agenda are for discussion and possible action including vote by the Board. The Board reserves the right to amend the agenda of any meeting to the fullest extent allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, if you are a person requiring special accommodations to participate in this meeting of the Board, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Tim Sanders, Clerk of Court, at Post Office Box 237, Madison, Florida 32341, telephone: (850)973-1500, at least 48 hours prior to the meeting. If you are hearing or speech impaired, please call 711. If a person decides to appeal any decision made by the Board with respect to any matter considered at this meeting he or she will need a record of the proceedings, and that, for such purpose, he or she will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 


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