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BOCC Special Minutes July 9, 2012


MONDAY, JULY 9, 2012
11:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry and County Clerk Tim Sanders. 
            The Chairman, Honorable Roy Ellis, called the meeting to order and explained the purpose of the meeting was to: 1). Approve Tourist Development Council (TDC) Grant for Community Baseball League in the amount of $2,000; 2). Discussion with possible action on the Request For Proposals (RFP) process for County Engineering Services; 3). Approve Contract for Services with Apalachee Center, Inc. for jail mental health services; 4). Discussion of tentative schedule for 2012-13 FY budget process.
    The TDC Grant Application from the Community Baseball League was presented to the Board for consideration. The Tourist Development Council recommended the Board fund an amount of $2,000 for an event named the Tri-State Hardball Shootout scheduled for August 3-6, 2012. Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve said grant request.
Mr. Cherry asked the Board for direction regarding the process of the Request For Proposals (RFP) for County Engineering Services. The Board by consensus agreed for staff to review said RFP’s, which are due Friday the 13th, and submit the top three to the Board for consideration.
Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously to approve the Contract for Services with Apalachee Center, Inc. for Madison County Jail mental health services.
The Clerk presented a paper for review entitled Madison County, Florida Board of County Commissioners Budget Preparation Schedule Fiscal Year 2012-2013. He reported the Property Appraiser has submitted the Certification of Taxable Value on July 1st. He also noted the following key dates in the budget process: August 3 – Decision of Tentative Millage; September 5th – First Public Hearing; September 24th – Second and Final Public Millage and Budget Hearing. The Board by consensus agreed to proceed as scheduled and to begin with budget presentations by Department Heads and Constitutional Officers on July 17th and 18th.
Emergency Management Director Tom Cisco gave an update on the aftermath of Tropical Storm Debby in Madison County. He reported a team from FEMA (Federal Emergency Management Administration) would be in Madison County the next day to determine the costs of damages associated with the tropical storm and available assistance to local governments.
Mosquito and Animal Control Coordinator Jamie Willoughby also gave the Board an update on the county-wide problem with mosquitoes associated with rainfall from Tropical Storm Debby. He stated the management of increased mosquito infestation is difficult due to limited staffing and budget. He reported documentation has been submitted to the state for aerial spraying and he has temporarily reinstituted part-time drivers for spraying during the evening hours. Mr. Willoughby also gave the Board the weekly schedule for spraying areas in the county.
Road & Bridge Department Coordinator Lonnie Thigpen gave the Board an update on road closures in the county as a result of the tropical storm. He reported on a depression that has formed in the pavement of State Road 14 and the testing to determine the severity of the problem. He also reported erosion around the pilings under the West Bridge on the Madison County side of the Withlacoochee River has resulted in closing the bridge on the Madison County side. He stated a design engineer will examine the bridge the next day along with the team from FEMA. Mr. Cherry reported a meeting is planned with Hamilton County officials later in the day to seek their assistance since the bridge was constructed with evenly shared costs by both counties around 1970.
For the Board’s information the Clerk presented a booklet entitled Employee Benefit Insurance Renewal Proposal regarding County employee health insurance for the next fiscal year. Mr. Sanders reported on July 5th Public Risk Insurance Agency Account Executive Robin Riley presented the County Health Insurance Committee current and alternative group health insurance proposals submitted by United Healthcare and Florida Blue (formerly Florida Blue Cross Blue Shield). He added that Ms. Riley would give the Board a full explanation of the proposals at their July 17th Special Meeting and return for the July 18th Regular Meeting for scheduled group plan approval.     
            There being no further business to come before the Board, the Chairman adjourned the meeting at 11:40 A.M.
Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Roy Ellis, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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