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BOCC Minutes May 2, 2012

 

   
BOARD OF COUNTY COMMISSIONERS
 
MADISON COUNTY, FLORIDA
 
COURTHOUSE ANNEX
 
MINUTES OF THE REGULAR MEETING
 
WEDNESDAY, MAY 2, 2012
 
9:00 A.M.
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Attorney George T. Reeves, County Coordinator Allen Cherry, and County Clerk Tim Sanders.
 
            The Chairman, Honorable Roy Ellis, called the meeting to order and called the roll.
 
Upon a motion by Commissioner Hamrick, seconded by Commissioner Martin, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, delete New Business item No. 1. Joint County/City of Madison Meeting for consideration of Amendment to ITT Settlement Agreement; and also New Business item No. 9. Dedication of Four Freedoms Trail Rest Area in memory of Deputy Marcus Jones; and at the request of Commissioner Parrish add to New Business item No. 10. Discussion of possible donation of county-owned land to Salvation Army.
 
The minutes of the Regular Meeting held on April 18, 2012 were presented for review. Upon a motion by Commissioner Vickers, seconded by Commissioner Hamrick, the Board voted unanimously to approve said minutes as presented.
 
Property Appraiser Leigh Barfield gave a brief update on the preparation of Madison County’s Tax Roll, which she hopes to get approved by the Florida Department of Revenue in July.
 
Sheriff Ben Stewart voiced his appreciation to the Board on the dedication of the Rest Area on the Four Freedoms Trail in memory of Deputy Marcus Jones. He also commended his deputies who were involved in the recent arrest in Greenville of one of the most wanted in the country.
 
Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously to approve the Consent Agenda (1. Reappointment of Commissioner Vickers to the Suwannee River Economic Council, Inc. Board of Directors; 2. Acceptance of bid by The Management Experts for Request For Qualifications for Emergency Management Contractual Services Grant; 3. Approval of Utility Easement for Tri-County Electric Cooperative, Inc. for NE Juniper Drive; 4. Approval of Tourist Development Council Grant for the Madison County Recreational Association’s May 20th Jubilee Celebration in the amount of $3,500).
 
Under Public Works Department, Road & Bridge Department Coordinator Lonnie Thigpen referred to a letter dated May 1, 2012 from him regarding his recommendation to approve Oldcastle Southern Group, Inc. dba APAC-Southeast, Inc. (Oldcastle) as apparent low bidder in the amount of $1,107,010.09 to construct Project Number 2012-02, Resurfacing/Widening CR 150 north of U.S. Highway 90, and Project Number 2012-03, Resurfacing NW Honey Lake Road. Mr. Thigpen also referred to the bid sheet from the bid opening on April 30th and the lump sum bids submitted by Oldcastle, The Scruggs Company, Anderson Columbia Company, Peavy and Son Construction Co., Inc., and Capital Asphalt, Inc. Upon a motion by Commissioner Parrish, seconded by Commissioner Martin, the Board voted unanimously to approve Mr. Thigpen’s recommendation to approve Oldcastle for said construction projects. The Board also by consensus asked Mr. Thigpen to obtain quotes to pave nearby Whelks Lane and resurface Concord Church Road.
 
Mr. Thigpen also reported the Suwannee River Water Management District determined NE Lantana Street and SE Bisbee Loop were exempt from permitting and paving may proceed.
 
Mr. Jordan Green of the Florida Department of Transportation (FDOT) District Office in Lake City presented a brochure that featured the FDOT Local Government Programs, including Small County Road Assistance Program (SCRAP), Small County Outreach Program (SCOP), County Incentive Grant Program (CIGP), and Transportation Enhancement Program. He also referred to the MADISON COUNTY FDOT 5-Year Transportation Plan for Tentative Fiscal Year 2013-2017. Mr. Green explained each of the Local Government Programs and the funds budgeted for each. He also reviewed the 5-Year Tentative Work Program in Madison County for the Interstate, State Highways, Local Roads, Off State Highway/Off Federal System Roads, and Public Transportation. Mr. Green asked the Board to submit its request for improvements to the Lake City District 2 Office by July 1, 2012. The Chairman asked Mr. Green to again consider lighting at the U.S. 221, County Road 255, and State Road 14 interstate interchanges. Chairman Ellis also asked that Rogers Sink Road south of Interstate 10 be considered as a CIGP project. Commissioner Vickers made a request for FDOT to include turn-around lanes in the planned Interstate resurfacing projects. Sheriff Stewart also expressed a concern about the privatization of maintenance functions that would adversely affect his office.
 
Madison ARC/Personnel Development Services Director Tim Ressler came before the Board to ask for consideration to transfer the management of the Cherry Lake Beach Park from the County Recreation Department to his not-for-profit agency. Recreation Director Tommy Garner reported ARC may be better suited to expand services, such as concessions, and access to the park during the summer months and also relieve County expenses. The Board by consensus agreed for the County Attorney to prepare a contractual agreement with ARC for approval at the next Regular Meeting.
 
Solid Waste/Recycling Director Jerome Wyche presented A RESOLUTION ESTABLISHING THE MADISON COUNTY SOLID WASTE AND RECYCLING DEPARTMENT’S CONTRACTUAL RESPONSIBILITY AND ACCOUNTABILITY FOR THE SERVICES PROVIDED AND USE OF WASTE DISPOSAL CONTAINERS, PROVIDING FOR DEFINITIONS, PROVIDING FOR BUSINESS USAGE, PROVIDING FOR PERSONAL USAGE, PROVIDING FOR THE DISPOSAL OF WASTE TIRES AND ASSOCIATED FEES AND PAYMENTS, PROVIDING FOR LATE FEE PAYMENTS, THE AUTHORITY TO REMOVE REQUIRED CONTAINERS FOR NON-PAYMENT AND PROVIDES FOR THE COLLECTION OF DEBTS AND ESTABLISHES AN EFFECTIVE DATE. Mr. Wyche stated the Resolution was in draft form and for the Board’s information only at this time. He added that he would like for Mr. Reeves to review and refine the proposed resolution and bring an updated version back to the Board.
 
The County Attorney presented two federal court orders dating back to 1986 from the United States District Court, Northern District of Florida, Tallahassee Division, one for Madison County and one for the Madison County School District, regarding establishment of single member districts in Madison County. Mr. Reeves reviewed the history behind the civil actions and the final judgments that established single member districts for the Board of County Commissioners and School Board members, as well as the map and legal descriptions of the five voting districts still in place. Mr. Reeves stated the question remains as to the need to alter the district lines established by the court due to changes in population. He advised that he would like to get an opinion from the State of Florida Division of Elections regarding redistricting in the County. The Board by consensus agreed to allow Mr. Reeves to move forward with said proposal.
 
Mr. Cherry referred to two proposed changes to the Madison County Health Department Fee Schedule offered by Administrator Kim Barnhill. One was to delete a $10 fee for a pregnancy test and the other to add a $10 fee for venipuncture. Commissioner Parrish stated she had a question about the fees. After discussion a motion was made by Commissioner Vickers, seconded by Commissioner Hamrick, to approve said proposed changes. Motion carried 4-1 with Commissioner Parrish opposed.
 
Commissioner Parrish reported the Aucilla Area Solid Waste Administration Board will entertain a counterproposal from the Board of County Commissioners to purchase the County’s 90 acres adjoining the landfill property. Mr. Cherry stated the Aucilla Landfill Board would be willing to consider another proposal from the County Commission at a rate not to exceed $850 per acre and does not include the County’s remaining 40 landlocked acres. Mr. Cherry also reported the County Attorney proposed an idea to purchase a “land bridge” from the 90 acre tract to the 40 acre tract. A motion was made by Commissioner Parrish and seconded by Commissioner Vickers to offer the Aucilla Landfill Board a counter proposal to sell both parcels (the 90 and the 40 acre tracts) at a price of $850 per acre. Motion carried 5-0.
 
Mr. Cherry referred to a list of seven (7) county-owned surplus properties in the Town of Greenville that the Town Council is interested in. The matter was re-agendaed to allow a representative from Greenville to attend the next Regular Meeting.
 
Mr. Cherry referred to a memorandum and attachment dated April 25, 2012 regarding the replacement of the telephone system and carrier for the Courthouse Annex. He reported due to numerous deficiencies, he contacted Century Link to replace the phone system and carrier the County now has and asked the Board to approve the proposal from Century Link that would ultimately save about $70 a month. He also explained that RICOH, who sold and is leasing the equipment currently used, will sell the system to offset a buyout expense. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve the County Coordinator’s recommendation to move forward with the new phone system and carrier, and also approve the contract with Century Link, subject to the County Attorney’s review.     
 
Mr. Cherry referred to a request from Albert Barfield for the County to help in preparation of the 20th of May Celebration at the Madison County Recreation Center. Mr. Cherry reported work would involve Road & Bridge Department grading and delivering top soil.  Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said request. The Board also by consensus approved reimbursement of associated expenditures from the General Fund, since the improvements will be made upon private property.
 
Mr. George Blevins, representing the Salvation Army, presented a map that delineated an area of county-owned land located south of Greenville on U. S. Highway 221. Mr. Blevins made a request for the Board to consider a donation of approximately 5 acres of said parcel of land for the Salvation Army to build a music conservatory and thrift store. At the request of the Board, Mr. Blevins indicated he would present a Site Plan of the proposed project at the next Regular Meeting.
 
Suwannee River Regional Library Director Betty Lawrence gave an update on the activities of the Madison County Libraries. She reported as a result of a grant award, the libraries in Greenville and Lee gave free books to encourage reading for all ages.  She also reported all libraries in Florida are in training for Voter Registration. In closing, she suggested reading “Abyss” by Florida author David Hagbury.
 
The County Attorney advised it may be helpful for the Board to consider other opinions on required engineering services involved in the proposed County/City of Madison/ITT Amended Settlement Agreement in order to fully evaluate the scope of the project. He stated the Board already has an established relationship with Reynolds, Smith & Hills (RS&H) through the County Engineer. Upon a motion by Commissioner Vickers, seconded by Commissioner Hamrick, the Board voted unanimously to give the County Coordinator authority to use RS&H for engineering services as needed on said project.
 
The Clerk presented a brochure on the new Florida United Methodist Children’s Home Madison Youth Ranch, which will be located west of Pinetta, and also a news release and invitation to attend a National Day of Prayer and Picnic on Thursday, May 3rd at 11:00 a.m. hosted by the Children’s Home on the former Barksdale Farm site.
 
Commissioner Martin asked staff to put an invitation in the paper to attend the upcoming Four Freedoms Trail dedication ceremony in memory of Deputy Marcus Jones.
 
Chairman Ellis asked his fellow Commissioners if they would again help support Madison County High School Project Graduation. The Board by consensus agreed to individually contribute $50 for the purchase of a $500 Savings Bond for one of the 2012 graduates.                                                                                                                    
 
 
 
 
 
 
 
 
 
 
There being no further business to come before the Board, the Chair adjourned the meeting at 10:30 A.M.
 
 
                                                                       
 
Board of County Commissioners
                                                                        Madison County, Florida
 
By: ____________________________
                                                                               Roy Ellis, Chairman
 
 
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners

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