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BOCC Minutes April 4, 2012


                                        BOARD OF COUNTY COMMISSIONERS
                                                  MADISON COUNTY, FLORIDA
                                                        COURTHOUSE ANNEX
                                       MINUTES OF THE REGULAR MEETING
                                                   WEDNESDAY, APRIL 4, 2012
                                                                      9:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.  District 4 Commissioner Alfred Martin was unable to attend.
The Chairman, Honorable Roy Ellis called the meeting to order and called the roll.
Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve the agenda as amended: at the request of Mr. Cherry, re-agenda Public Works Department Item No. 2. Request for limerock and milling for SW Jim Clark Road-Commissioner Martin; and New Business item No. 5. Discussion regarding Supervisor of Elections’ requested budget amendment-Mr. Tommy Hardee; add to New Business item No. 8. Update on Madison County Memorial Hospital by CEO David Abercrombie; and also, at the request of the County Attorney, re-agenda Unfinished Business Item No. 2. Discussion of proposed ordinance regarding Internet Café-style business locating within the unincorporated areas of Madison County and Item No. 3. Review of federal court order regarding redistricting.
Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Budget Amendment Request for Board of County Commissioners to increase budgeted revenue for the Library Grant to the actual amount received; 2. Budget Amendment Request for Fire Board to budget the Fire Board-approved “Firefighter 1 Course” for volunteer firefighters; 3. Approval of Sheriff’s Department expenditure of State Confiscated Currency for $3,200.00 for mobile data transfer rental/activations; 4. Approval of Sheriff’s Department expenditure of State Confiscated Currency for $5,100.00 for 17 laptop setup/installs for e-citations grant; 5. Approval of Sheriff’s Department expenditure of State Confiscated Currency for $1,677.08 for investigative supplies; 6. Approval of Sheriff’s Department expenditure of State Confiscated Currency for $4,758.60 for 5 new tasers without holsters and 28 Taser 25’ cartridges).
Under Public Works Department, Road and Bridge Department Coordinator Lonnie Thigpen presented an updated proposed list of Surplus County Road Department Equipment for auction, which included a 770d John Deere grader and a 12H caterpillar grader with ditcher blade on buy-back at $121,500. He proposed placing a minimum auction bid price for said graders as opposed to a set buy-back amount. A motion was made by Commissioner Vickers and seconded by Commissioner Hamrick to place said surplus equipment up for auction with a minimum bid on said graders as determined by County staff. Motion carried 4-0.
The minutes of the Regular meeting held on March 21, 2012 were presented for review. A motion was made by Commissioner Parrish and seconded by Commissioner Hamrick to approve said minutes as presented. Motion carried 4-0.
Mr. Terry Putnal referred to his MADISON COUNTY APPLICATION FOR SPECIAL EVENT PERMIT dated March 29, 2012 for a Mud Bog (Putt Putt Mud Slinging) with an attached list of 2012 Event Dates through December 2012. Mr. Cherry reported all requirements have been met by Mr. Putnal. Mr. Putnal reported law enforcement, EMT’s, fire and first responders will be on site during said events. He also stated he was working “no alcohol allowed” signage to notice the public. A motion was made by Commissioner Vickers and seconded by Commissioner Hamrick to approve said application for Special Event Permit. Motion carried 4-0.
Madison County Memorial Hospital Chief Executive Officer David Abercrombie gave an update on the hospital’s clinical, financial, and building project status. He reported the hospital was prospering and briefly touched upon radiology images now on line, IT conversion with electronic medical records, and a telemedicine hookup with Tallahassee Memorial Hospital. He also reported the hospital’s census has doubled over the past year, resulting in a favorable financial status and ability to pay more than $500,000 in long term debt. The hospital has also recently received $1.2 million from Medicare for the new IT system and another $300,000 from Medicare for past under payments. On the new hospital construction, Mr. Abercrombie reported the USDA Rural Development has asked for information on proof of receipt of said $1.2 million from Medicare and a rating of the loan note with Morgan Keegan by Moody’s Investors Service.
Mosquito/Animal Control Coordinator Jamie Willoughby gave the Board an update on Mosquito Control activities associated with the season change. He reported no drop off in services even though the State reduced his budget. To compensate, he and his assistant will share running the mosquito truck, rather than hiring two part-time employees. Mr. Willoughby also reported education is part of his program and he will be including fliers along with utility bills in Lee, Greenville, and Madison.
Mr. Crawford Powell, Madison and Lafayette Counties’ shared Economic Development Consultant, thanked the Board for its support in the economic development arena and reported he thought the arrangement with Lafayette County was working well. He reported on his activities over the past few months, which included attending several economic development meetings along with Mr. Cherry, and also with representatives of Pyramid Bakery and Nestle Water. He stated his immediate plans are to meet with Birdsong Peanuts and Pilgrim’s Pride to examine their future plans and possible needs.
The County Attorney advised an Excess Animal Habitat (EAH) Permit Application by Caboodle Ranch has been withdrawn, but the owner may wish to make another EAH Permit Application for the Board’s consideration. The Board by consensus approved Mr. Reeves’ suggestion to allow County Staff to set the time and date of a hearing on said application if filed. Mr. Reeves cautioned the Board to not express an opinion in public prior to said hearing.
The County Attorney also reported it was not appropriate for him to serve on the Canvassing Board for the 2012 primary election because a law partner is running for County Judge. Mr. Reeves reported Mr. Michael Tanner from Jacksonville is known to him and he has agreed to provide counsel to the Canvassing Board. Mr. Reeves also referred to an Engagement Letter from Mr. Tanner dated March 21, 2012. A motion was made by Commissioner Hamrick and seconded by Commissioner Parrish to approve Mr. Tanner as attorney for the Canvassing Board. Motion carried 4-0.
Mr. Cherry reported the June 20, 2012 Regular Board Meeting date conflicts with the Florida Association of Counties Conference, which four of the Commissioners are scheduled to attend. The Clerk noted there may be Special 2012-2013 Budget Meetings called in that time period where items may be added to the agenda. A motion was made by Commissioner Parrish and seconded by Commissioner Vickers to cancel said June 20th Regular Meeting and, if necessary, agenda items for Board consideration on said Special Meetings.
Suwannee River Regional Library Director Betty Lawrence reported libraries in the state received almost the same funding by the Legislature as last year and, thanks to the Board and former Director Danny Hales, the libraries in Madison County are in good shape financially.
Discussion followed on surplus county-owned properties. Mr. Cherry noted a list of properties that Commissioners have agreed to sell in their respective districts. Commissioner Parrish asked for those properties in the Town of Greenville to be sent to the Town Council to see if they have any interest in them. A motion was made by Commissioner Parrish and seconded by Commissioner Vickers to move forward and, for a 30-day period, place county-owned properties to sell on the County website and to advertise said properties in the newspaper one time. Motion carried 4-0. Commissioner Hamrick asked for the one-acre parcel adjoining Graceland Subdivision also be placed on the surplus properties list. Chamber of Commerce Executive Director Cindy Payne-Vees volunteered to list said surplus properties on the Chamber website as well.
The County Attorney directed the Board’s attention to a form entitled FIREFIGHTER REGISTRATION AND BENEFICIARY DESIGNATION which he suggested all volunteer firefighters complete and also a FIRE CHIEF’S CERTIFICATION OF FIREFIGHTER form to be completed by each volunteer fire department fire chief. He stated both forms were for insurance purposes. The Board by consensus approved both forms for submission to the County’s volunteer fire departments.  
Mr. Reeves also referred to an AGREEMENT FOR THE MANAGEMENT AND OPERATIONS OF A BOAT RAMP between Madison County and the Suwannee River Water Management District (SRWMD) by which the County would improve, manage and maintain a boat ramp on SRWMD property located on the Suwannee River in section 21, township 2 south, range 11 east. He advised the Agreement was necessary for a grant application by the County. A motion was made by Commissioner Parrish and seconded by Commissioner Vickers to amend the agenda and to approve said Agreement. Motion carried 4-0.  
There being no further business, the meeting was adjourned at 10:00 A.M.
Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Roy Ellis, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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