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BOCC Minutes March 7, 2012


                                        BOARD OF COUNTY COMMISSIONERS
                                                  MADISON COUNTY, FLORIDA
                                                        COURTHOUSE ANNEX
                                       MINUTES OF THE REGULAR MEETING
                                                 WEDNESDAY, MARCH 7, 2012
                                                                      9:00 A.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders. 
The Chair, Honorable Roy Ellis, called the meeting to order and called the roll.
Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry delete New Business, item No. 3, Request from Emergency Medical Services (EMS) for temporary housing of EMS staff - Mr. Juan Botino.
Under Petitions From The Public, Mr. Ted Ensminger, Chairperson of MadisonYes!, reported on February 16, 2012 the “Official Legal Control Petition” was presented by law to the Clerk of Court. He stated the petition is for the citizens of Madison County to call for an election to decide whether the sale of alcoholic beverages shall be permitted in the County. He added that a bulk mailing of petitions has been made and his organization has 100 days to reach a goal of 3,000 signatures to present to the Board.
 The minutes of the Regular Meeting held on February 15, 2012 were presented for review. Upon a motion by Commissioner Parrish, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve said minutes as presented. 
Sheriff Ben Stewart gave the Board an update on the Caboodle Ranch case. He stated evidence was presented to the Third Judicial Circuit State Attorney’s Office, search warrants were served, and over 700 cats were removed from the property and transported to Jacksonville, where they will be maintained as evidence. He stated he could not answer questions due to the fact that a criminal investigation is ongoing. He added that the animal habitat ordinance passed by the Board last year should prevent an occurrence such as this in the future. The County Attorney reported the ASPCA (American Society for the Prevention of Cruelty to Animals) has been a tremendous benefit to Madison County. There has been no cost to the taxpayer for the removal and care of said cats.
County Animal/Mosquito Control Coordinator Jamie Willoughby reported the role of his department in the operation was in animal capture with help from other animal control agencies in the State. He stated that he and his assistant care for the cats in the Jacksonville shelter each Friday on their day off on a rotating basis. He also reported the County may be in line for grants from ASPCA for prevention of cruelty to animals in the future.
Upon a motion by Commissioner Parrish, seconded by Commissioner Hamrick, the Board voted unanimously (5-0) to approve the Consent Agenda (1. Budget Amendment Request for Pinetta Volunteer Fire Department to increase budget for an Operating Grant awarded to the Department; 2. Budget Amendment request for Fine & Forfeiture to budget the Madison County Sheriff’s Office Mobile Data E-ticket Transfer System; 3. Approval of Sheriff’s Department expenditure of State Confiscated Currency for $500.00 for Meagan Napier Foundation representative to speak at Madison County High School about Driving Under the Influence (DUI) and the consequences).
Brown & Brown Public Risk Insurance Agency representative Robin Riley referred to a multi-page document entitled MADISON COUNTY BOCC 1ST QUARTER CLAIMS REPORTS October 1, 2011-December 31, 2011. The Executive Summary Report for the 2010-2011 FY showed a Loss ratio of 0.67 compared to 0.73 for the first quarter of the current fiscal year. She stated anything less than 0.80 is good and will offer the County an edge on renewal. Ms. Riley reported the 2nd Annual United Healthcare Wellness Fair is scheduled for Wednesday, March 14th with 96 employees signed up. She stated last year’s event helped employees learn more about their health indicators and may have helped keep claims numbers down. Ms. Riley also reviewed the monthly Monitoring Report by Paid for the current fiscal year and for the past fiscal year. She also explained the report entitled Paid Claims Report by Benefit Type for the period October 1, 2011 to December 31, 2011. She stated the claims for pharmacy at 16% are relatively low, but suggested in the coming fiscal year the Board consider offering incentives to employees to use bulk mail order purchasing for drugs taken on a daily basis.
Under Public Works, Road & Bridge Department Coordinator Lonnie Thigpen asked the Board for permission to replace a retiring employee. He stated he would like to advertise the position within the Department first. And if filled, then advertise in the newspaper to fill the vacant position. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to allow Mr. Thigpen to fill the vacant position in the Road & Bridge Department.
Discussion followed on a request made by Mr. Bob Williamson, Founder/Chairman/CEO of Honey Lake Plantation Resort and Spa, for speed bumps to be placed on Honey Lake Road in key crossing areas to protect guests and employees. Mr. Thigpen reported there are four entrances to the property and suggested placing one speed bump between each driveway. Mr. Thigpen also referred to the Speed Bump Policy adopted by the Board. Commissioner Parrish referred to the letter dated February 17th from Mr. Williamson regarding his safety concerns. 
Mrs. Frances Ginn, a resident on Honey Lake Road, suggested the Board pole the residents on the road about the placement of speed bumps. Mr. Thigpen reported the road is presently posted with 35 MPH signs. As an alternative to the speed bumps, the Chairman asked if a lower speed limit could be posted in the congested area. Mr. Cherry stated Mr. Williamson’s concern is that several people travel at a high rate of speed along the road and that someone is going to get hurt. Commissioner Parrish expressed her concern about the pedestrian traffic at the crosswalk between the church and conference center. A motion was made by Commissioner Parrish and seconded by Commissioner Vickers for Mr. Williamson, as the property owner, to follow the Speed Bump Policy and properly petition the property owners along Honey Lake Road. Motion carried 5-0. Mr. Thigpen suggested that any construction of speed bumps along the road be coordinated with resurfacing if possible.
Mr. Cherry referred to a letter dated February 29, 2010 to him and the Board from Stone-Adams Financial Partners (SAFP). In it SAPF requested permission from the County to act in an advisory capacity to Pyramid Bakery with regards to applications to state and federal funding agencies. The County Attorney advised he was reluctant to let SAFP be the Board’s agent when dealing with grant dollars and suggested using the County’s grant writer to work with them. The Board by consensus agreed to contact Mr. Jim Parrish about the proposal and agenda the matter for the next Regular Meeting.
The Chairman directed the Board’s attention to A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, SUPPORTING HB 157 AND SB 560 TO BETTER PROTECT WATER SUPPLIES IN THE REGION AND CALLING FOR THE CREATION OF A MULTI-COUNTY WATER SUPPLY PROTECTION WORKING GROUP. Chairman Ellis reported the Columbia County Board of Commissioners has taken a lead in the protection of the region’s water supply and the proposed Resolution is similar to one adopted there. Mr. Reeves suggested language in Section 2, page 2, that would allow the multi-county working group authority to act in Madison County’s interest “upon the approval of Madison County”. A motion was made by Commissioner Martin and seconded by Commissioner Hamrick to approve said Resolution, subject to the language suggested by the County Attorney. Motion carried 5-0.
Mr. Cherry referred to a multi-page document entitled Potential Surplus County Parcels dated February 29, 2012 that contained a listing of said parcels, their parcel identification numbers, and an aerial photograph of each parcel highlighted. Mr. Reeves reviewed methods of sale of surplus property available to the Board. After discussion the Board by consensus agreed to re-agenda the item after each Commissioner examined those parcels in their respective district.
Supervisor of Elections Tommy Hardee gave the Board an update on improvements to his new office location in the Annex Addition building (former Sheriff’s Administrative Office). He also presented a copy of a quote on a lease for a new copier (Gestetner Dsm-620), and also a new computer system from Inspired Technologies in the amount of $21,145.72. He reported the new system includes a telephone and camera security system. Mr. Hardee also presented his office’s 2010-2011 fiscal year budget that showed an end of year Unencumbered Balance of $15,835.00 due back to the Board, which if made available by the Board, could be applied to said new computer system. Chairman Ellis asked if these proposed expenditures could wait until the 2012-2013 fiscal year budget review. Mr. Cherry reported CenturyLink was in the process of providing a quote to replace the Annex’s telephone system, which would offer an important call transfer feature between offices.   Mr. Cherry also reported the existing Sonitrol camera/security system in the Annex is fully paid by the Board. At the suggestion of Commissioner Parrish, Mr. Hardee agreed to review his budget with the Clerk and his staff to determine the availability of funds in his existing budget for a new computer system and to re-agenda the matter for the next Regular Meeting.
Suwannee River Regional Library Director Betty Lawrence thanked the Board for all of its support and reported the Legislature held libraries in the State harmless this session. She also stated she would like to be agendaed at least once a month to introduce the community to the resources available in the three County libraries.
As to the Madison County Development Council (MCDC), Mr. Cherry reported Stahl-Meyer, the new food manufacturing plant located at the old Dixie Packers plant, is planning to be up and running in April with up to 20 to 25 employees. Also, the Florida United Methodist Children’s Home is in the final stages of closing on the Barksdale Farm property near Pinetta to establish a ranch style Children’s Home facility on approximately 300 acres in Madison County.
Mr. Cherry also reported the National Association of Counties (NACO) has a new program associated with their pharmacy discount drug program, which allows counties to receive $1 for each prescription filled under the program. But, it would take away from the citizen’s savings. The Board by consensus agreed to leave the program as is and not adopt the new plan.
The Board held a brief discussion on Legislative issues which may impact the County, including a Medicaid proposal that removes protections for the taxpayer; the transfer of Environmental Health from County Health Departments; and a ruling by Circuit Judge in favor of Plaintiff challenging the 3% contributions to the Florida Retirement System. The Clerk also reported on the Legislature’s proposed 7% cut in the court-related budgets of the Clerks of Court in Florida.
Commissioner Parrish reported the Aucilla Area Solid Waste Administration Board has not made a final decision on reconsideration of the purchase of County-owned property adjacent to the regional landfill property.
Discussion followed on a question from the Babe Ruth League as to the Board’s feelings about political signs being posted at the County-owned Recreation Complex during the upcoming baseball and softball season. The County Attorney advised the Board may allow such signs as long as space is available for all candidates. A motion was made by Commissioner Martin and seconded by Commissioner Parrish to amend the agenda to consider said subject, and to allow political signs on the County-owned Recreation Complex property. Motion carried 4-1 with Commissioner Hamrick opposed. Mr. Cherry stated he would forward the action by the Board to the Babe Ruth League.   
There being no further business, the meeting was adjourned at 10:40 a.m.
Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Roy Ellis, Chair
Tim Sanders, Clerk to the Board of
County Commissioners

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