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BOCC Minutes February 1, 2012


                                        BOARD OF COUNTY COMMISSIONERS
                                                  MADISON COUNTY, FLORIDA
                                                        COURTHOUSE ANNEX
                                       MINUTES OF THE REGULAR MEETING
                                              WEDNESDAY, FEBRUARY 1, 2012
                                                                      4:00 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Alfred Martin (District 4), and Roy Ellis (District 5). District 3 Commissioner Renetta Parrish attended telephonically. Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
The Chairman, Honorable Roy Ellis, called the meeting to order and called the roll.
Upon a motion by Commissioner Martin, seconded by Commissioner Hamrick, the Board voted unanimously (5-0) to approve the agenda as presented.
Under Petitions From The Public, Mr. Warren Irwin asked for clarification on the status of the United States Department of Agriculture-Rural Development (USDA) hospital loan. He stated it was his understanding the loan had been approved. The Chairman along with the County Attorney advised the loan to the Madison County Hospital District was approved last year by USDA, but steps must be taken and are currently being taken, such as approval of architectural plans, to actually receive the loan.
Also, Under Petitions From The Public, Mr. George Pouliotte, questioned the newspaper advertisement of a civil suit filed between the Hospital District and the State of Florida. Mr. Reeves advised the “Notice” to the public in the newspaper is a requirement of the bond validation process for such a large sum of money.
Also, Under Petitions From The Public, Mr. Will Rutherford, representing the Madison County Babe Ruth League Board of Directors, asked for approval and permission to install drainage on two fields and grass on one field by the Babe Ruth League at the Madison County Recreation Complex. He stated Babe Ruth League tournaments pass Madison County by because of inadequate field opportunities for play. He also stated one more grass baseball field would allow teams and families to finish play during the regular season before 10:30 p.m. A motion was made by Commissioner Vickers and seconded by Commissioner Martin to allow Babe Ruth to install drainage on two fields and grass one field as requested. Parks and Recreation Department Director Tommy Garner reported on the present use of fields at the Recreation Complex for baseball and softball and stated, while he was all in favor of the drainage improvements, he was not in favor of grassing one of the fields which is capable of both baseball and softball use. Mr. Billy Tolar, also of the Babe Ruth League Board, stated that he was told Madison County would probably lose Babe Ruth League tournaments if it did not add an additional grass field. Discussion followed on possibly placing the matter on the agenda for the next Regular meeting, since it was not on the present agenda. Commissioner Vickers made a motion to amend the agenda for further discussion. Motion failed for lack of a second. Commissioner Vickers withdrew his original motion, as did Commissioner Martin his second. A motion was then made by Commissioner Hamrick and seconded by Commissioner Parrish to hold a Special Meeting on Wednesday, February 8th at 5:00 p.m. to consider said request by the Babe Ruth League. Motion carried 5-0.
The minutes of the Regular Meeting held on January 18, 2012, and the minutes of the Special Meeting held on January 18, 2012 were presented for review. A motion was made by Commissioner Martin and seconded by Commissioner Hamrick that both sets of minutes be approved as presented. The motion carried 5-0.
Property Appraiser Leigh Barfield reminded everyone of the March deadline for tax exemptions.
Supervisor of Elections Tommy Hardee reported State officials were well pleased with the January 31 Republican Presidential Primary election. He also reported a 48% turnout.
Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted unanimously to approve the Consent Agenda (1. Budget Amendment Request for Law Enforcement and Corrections to amend the budget for the Board approved Crime Advocate Grant).
Under Public Works Department, Solid Waste/Recycling Coordinator Jerome Wyche made reference to a letter from him in the Commissioners’ packet regarding a request to hire two new employees to fill vacancies in the Collection Centers. He stated the present budget is adequate for the replacement personnel needs of his department. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said request.
Also, under Public Works Department, Road & Bridge Coordinator Lonnie Thigpen referred to a State Bid quote from Langdale Ford in Valdosta in the amount of $22,309.00 for a 2012 Ford F-350 Regular Cab XL 4X2 Chassis and Cab pickup truck. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously to approve said budgeted expenditure.
Also, under Public Works Department, Mr. Cherry asked the Board about the possibility of placing a sign where road improvements are occurring to inform the public about the use of their tax dollars. He stated the signage could be produced by the Road & Bridge Department sign shop. The Board by consensus agreed to have a sign done for Board review at the next Regular Meeting.
County Attorney Reeves referred to a proposed Statutory Deed between Madison County and the Madison County Health and Hospital District for Parcels 1, 2, 3, and 4, comprising the site of the new hospital construction and formerly the old Madison High School. He also referred to the attached INTERLOCAL AGREEMENT recorded in the public records on October 6, 2010 between the County and said Madison County Health and Hospital District. Mr. Reeves advised the Hospital District has requested the County to deed said property to the Hospital District according to said INTERLOCAL AGREMENT in order to provide USDA with a “clean” title opinion. Mr. Reeves also reported the Hospital District’s attorney, Mr. Cary Hardee, has asked that the “restrictive covenant” (paragraph 2, page 4) be deleted in the Statutory Deed to avoid a possible objection by USDA. Mr. Reeves advised a separate agreement between the County and Hospital District Boards could be prepared to facilitate the restrictive covenant that would require the Hospital District to complete construction of the new hospital on said property by a certain time or convey the property back to the County for a nominal consideration. He added that the risk is minimal and it would not be a problem to take said provision out of the deed and have a separate agreement between the two Boards.
Hospital District Board Chairman Ben Harris stated construction of the new hospital does not need another delay if USDA finds the restrictive covenant language objectionable and requested the Commission to take it out of the deed and place in a separate agreement. Hospital CEO David Abercrombie gave a brief report on some good things happening at the hospital, one, it is in the best financial position in the five years he has been here, and two, the census has gone up 60% consistently in 2011 with 19 patients presently in the hospital. Operationally, he reported the new IT system with electronic medical records will be totally in place in three more months. A motion was made by Commissioner Martin and seconded by Commissioner Vickers to approve said Statutory Deed with strike of said restrictive covenant and a separate agreement with said language. Motion carried 5-0.
Hospital architect Bill Rutherford of Clemons, Rutherford & Associates presented the Board with a full set of architectural plans of the new hospital for review and a copy of a letter from AHCA (Florida Agency for Health Care Administration) to Mr. Abercrombie dated December 29, 2011, which stated after review, the hospital construction documents have been approved for construction. Mr. Rutherford also shared architectural renderings of the new hospital and its location on the property. He also reported the contractor should be able to break ground in 90 to 120 days. Mr. Abercrombie stated he was very appreciative of CRA’s work on this project and it is the best Critical Care Hospital design that he has ever seen, “tailor made for the people of Madison County”.
Regarding New Business item No. 2, the County Attorney asked that a “review of the Federal Court Order regarding redistricting” be reagendaed. 
Mr. Cherry referred to a request from Fantazia Circus dated January 26th to rent the County Agricultural Center for a performance on February 10th. The County Attorney suggested staff search out other counties’ policies to address requests such as this. Mr. Cherry also stated the requested date may interfere with the North Florida Livestock Show and Sale. Upon a motion by Commissioner Martin, seconded by Commissioner Hamrick, the Board voted unanimously to deny the request by Fantazia Circus at this time.
Emergency Management Director Tom Cisco submitted a Federally Funded Subgrant Agreement for the Chairman’s signature. The Board by consensus agreed to agenda the matter for the Special Meeting on February 8th.
County Engineer Bill Steves reported the County Road 150 (Lovett Road) bridge will be closed for construction beginning next week. He stated the graded bypass over the Little Aucilla River is in place.
Commissioner Parrish stated that she appreciated the opportunity to join the meeting telephonically and that she would again discuss the purchase of the county-owned property next to the Aucilla Landfill property with the Aucilla Area Regional Landfill Board at its next meeting.
Commissioner Martin asked for an update on the Emergency Medical Services (EMS)/Communications Building construction improvements by the architect, Mr. Will Rutherford.
There being no further business, the meeting was adjourned at 5:15 p.m.
Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Roy Ellis, Chairman
Tim Sanders, Clerk to the Board of
County Commissioners

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