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BOCC Minutes January 18, 2012


                                        BOARD OF COUNTY COMMISSIONERS
                                                   MADISON COUNTY, FLORIDA
                                                        COURTHOUSE ANNEX
                                       MINUTES OF THE REGULAR MEETING
                                              WEDNESDAY, JANUARY 18, 2012
                                                                      4:00 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders. District 3 Commissioner Renetta Parrish was unable to attend.
The Chair, Honorable Roy Ellis, called the meeting to order and called the roll.
Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously (4-0) to approve the agenda as presented. 
Under Petitions From The Public, Mr. Jim Catron spoke in favor of Consent Agenda item No. 1, Approval of the Resolution to restore Amtrak service of the Sunset Limited.
The minutes of the Regular Meeting held on January 4, 2012 were presented for review. Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously (4-0) to approve said minutes as presented. 
Upon a motion by Commissioner Hamrick, seconded by Commissioner Martin, the Board voted unanimously (4-0) to approve the Consent Agenda (1. Approval of Resolution 2012-01-18; A Resolution to restore Amtrak service of the Sunset Limited; 2. Re-Appointment of Mr. Brent Whitman, Mr. Fain Poppell, and Ms. Christy Grass as Members of the Planning and Zoning Board; 3. Re-Appointment of Mr. Mack Primm and Mr. Mike Holton as Alternates to the Planning and Zoning Board; 4. Approval of Madison County Emergency Medical Services Certificate of Public Convenience and Necessity; 5. Budget Amendment Request for Special Assessment Fire for transfer of equipment from Cherry Lake VFD to Hamburg/Lovett VFD; 6. Approval of Sheriff’s Department expenditure of State Confiscated Currency of $3,190.75 for equipment to outfit patrol vehicle; 7. Approval of Sheriff’s Department expenditure of State Confiscated Currency of $9,002.00 to outfit Deputy’s vehicle with emergency equipment; 8. Approval of Sheriff’s Department expenditure of State Confiscated Currency of $1,500.00 for trailer).
Under Public Works, County Attorney Reeves advised, based upon research since the last Regular Meeting, that the Board may enter into a Lease Agreement based upon a Sheriff’s Association State Bid with Ring Power Corporation for a roll-off Caterpillar truck for the Solid Waste/Recycling Department and two Caterpillar dump trucks for the Road & Bridge Department or the Board may request bids for said vehicles. A motion was made by Commissioner Vickers and seconded by Commissioner Hamrick to approve said leases from Ring Power Corporation. Discussion followed. Mr. Don Cox from Nextran, which also submitted proposals for Mack Truck vehicles, asked the Board to reconsider their decision since there appeared to be a $60,000 error in Ring Power’s proposal. Ring Power representative Charlie Usina explained the $60,000 in question was due to a greater buy-back from Caterpillar. Mr. Reeves confirmed Ring Power had the least expensive lease. Motion carried 4-0.
Road & Bridge Department Coordinator Lonnie Thigpen, at the request of Commissioner Martin, presented the following resurfacing proposals (asphalt paving 1 ½ in.) from APAC-Southeast, Inc.:                         
SW Lee Avenue                      $27,232.48
SW Georgetown Extension    $ 9,012.00     
Mr. Thigpen noted the pricing is based upon a “piggy-back” bid quote of $80.24/ton on a State of Florida I-10 resurfacing project contract in Suwannee County. He added that pricing is contingent upon proceeding with these projects together with NE Live Oak Trail in Yellow Pine Subdivision. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to proceed with paving said roads based upon the I-10 “piggy-back” bid.
Animal/Mosquito Control Director Jamie Willoughby reported two animal sanctuaries, Caboodle Ranch and Goliath & BeBe’s World, have made applications to the County for permits to comply with the Excess Animal Habitat (EAH) Ordinance, which took effect January 1st. Mr. Willoughby stated Caboodle Ranch was inspected and 38 violations were found. A follow-up inspection found all but 13 violations were corrected.
Mr. Willoughby stated Goliath & BeBe’s World has not been inspected due to a delay in application. He recommended the Board delay enforcement of non-compliance to allow both sanctuaries time to be in compliance with the EAH. Mr. Reeves advised the Ordinance was approved mid-2011, providing ample time for the sanctuaries to be permitted by January 1, 2012. He added that the Board could use its discretion in holding off enforcement. A motion was made by Commissioner Martin and seconded by Commissioner Vickers to follow the recommendation of Mr. Willoughby and the County Attorney and postpone possible enforcement action until the February 15th Regular Meeting. Motion carried 4-0.
The County Attorney directed the Board’s attention to Florida Statutes 112.91 regarding Firefighters Death Benefits that was brought to his attention, along with the Clerk and County Coordinator, by Mr. Charlie Brush of the State Fire College in Ocala. Mr. Reeves advised the statute provides for death benefits to the beneficiary of Lee Volunteer Firefighter James Von Roden, who died as a result of the volunteer firefighter’s response to a fire last year. The Clerk reported the statutory amount payable is $50,000, subject to a Consumer Price Index adjustment. Mr. Sanders stated Mr. Brush provided the benefits paid under paragraph (b) of subsection (2) of Section 112.191, F.S. in the amount of $61,256.22. He also reported the Special Assessment Fire Services Fire Board Reserve Fund as of September 30, 2012 is $61,989.42. Upon a motion by Commissioner Martin, seconded by Commissioner Hamrick, the Board voted unanimously (4-0) to approve the death benefit in the amount of $61,256.22 from the Fire Board Reserve Fund to the heir(s) of James VonRoden pursuant to Section 112.91, F.S.
The County Attorney also referred to a proposal by Paul Dawson of Brown & Brown Public Risk Insurance Agency (PRIA) to assist the Board in the solicitation process for Accidental Death and Dismemberment insurance coverage for Firefighter Death Benefits under said Section 112.191, Florida Statutes. He advised basically the County has been self-insured since the law took effect in 1968. A motion was made by Commissioner Vickers and seconded by Commissioner Martin to approve the proposed Request For Proposals (RFP) process outlined by Mr. Dawson in his latter dated December 19, 2011. Motion carried 4-0.
Mr. Cherry referred to a paper entitled Madison County Supervisor of Elections Office Relocation Estimate of Cost with a total project cost in the amount of $15,950.00. Mr. Cherry stated the quote estimate provided by Mr. Will Rutherford of Clemons, Rutherford & Associates, Inc. is based upon true bid costs, but work could be done with prison labor from Madison Correctional Institute (MCI) for $6,000 to $7,000. A quote was also provided by Sonitrol Security in the amount of $4,805.00 for new cameras and access control doors in the new office located in the Courthouse Annex Addition (former Sheriff’s Administrative Office). A motion was made by Commissioner Martin and seconded by Commissioner Hamrick to approve said expenditures from reserves set aside in the budget for work by MCI labor not to exceed $7,000, and also the Sonitrol security system. Motion carried 4-0.
Supervisor of Elections Tommy Hardee reported on activities in his office leading up to and during the January 31 Republican Primary Election. He also presented a copy of a letter from the Florida Department of Law Enforcement (FDLE) dated January 4, 2012 regarding a correction of absentee ballot addresses. Mr. Hardee also presented for the Board’s information quotes to upgrade the Supervisor’s outdated computer system.
Regarding the resurfacing of Georgetown Road Extension, Road & Bridge Coordinator Lonnie Thigpen asked the Board for direction on replacing four (4) existing speed bumps along the section of pavement. The Board by consensus agreed to allow the contractor to perform the work at a cost of $750 each. Mr. Thigpen stated it would cost approximately $340 for each speed bump if the Road & Bridge Department performed the work after the paving was complete.
The County Attorney referred to A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA PROVIDING FOR THE AUTOMATIC EXERCISE OF THE BOARD OF COUNTY COMMISSIONERS’ POWERS OF APPOINTMENT OF MEMBERS OF THE MADISON COUNTY CANVASSING BOARD AS PROVIDED IN SECTION 102.141, FLORIDA STATUTES; PROVIDING FOR REPEAL OF CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Mr. Reeves explained the purpose of the Canvassing Board and its normal membership. He advised the proposed Resolution, which is similar to other counties, would allow automatic appointments to the Canvassing Board if conflicts arise. Upon a motion by Commissioner Vickers, seconded by Commissioner Hamrick, the Board voted unanimously (4-0) to approve said Resolution.
At 5:10 P.M. the Chairman directed the Board’s attention to a Public Hearing scheduled to consider a request for a Small Scale Amendment (CPA 11-2) by Gladly Land Company, LLC to change the Future Land Use Classification of its property (parcel # 33-1N-09-5134-004-000) located in section 33, township 1 north, range 9 east from Residential 1 to Commercial. County Planner Jeanne Bass reported the subject 4.11 acre parcel is located on State Road 14 south of Madison across from the Senior Citizens building. She stated the original intent for the land along the highway was to be commercial when the parent tract was subdivided years ago. Mrs. Bass also reported the Planning and Zoning Board voted unanimously to recommend that the Board approve the Small Scale Amendment Application. Chairman Ellis opened the Public Hearing for comments from the public. In response to a question, Mrs. Bass stated all costs of the application process are paid by the applicant. Hearing no other comments, the Chairman returned consideration of the application back to the Board. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve said requested change in Future Land Use Classification from Residential 1 to Commercial.
Discussion followed on sale options for County-owned properties. Mrs. Bass presented a map depicting the locations of county-owned properties in the County. Mr. Cherry reported his office could also provide aerial photographs of said properties along with size and descriptions for the Board’s review. The Board by consensus agreed to re-agenda the matter to allow Mr. Cherry time to provide said additional information for further consideration.
Commissioner Hamrick asked Mr. Thigpen to look into improvements to the Boundary Bend boat ramp while the river is low.
The Clerk presented to the Board the December 2011 Statement of Actual and Estimated Revenues And Statement of Expenditures, Encumbrances and Appropriations as of December 31, 2011.
Commissioner Vickers reported the architectural plans for the new hospital have been approved by AHCA (Agency for Health Care Administration).
Mr. Cherry reminded the Board of the Florida Association of Counties (FAC) Legislative Day on Wednesday, February 1 and the County Commission Regular Meeting change in time from 9:00A.M. to 4:00 P.M.
Mr. Cherry also reported the telephone carrier for all of the Courthouse Annex’s offices did not provide listings of phone numbers in the new CenturyLink telephone directory or in directory assistance. He stated he would like to mail a post card with said telephone listings to the citizens of the County and would provide further information at the next Regular Meeting. Mr. Cherry stated he was not happy with the new telephone service in the Annex and is looking into options to get out of the contract.
There being no further business, the meeting was adjourned at 5:35 P.M.
Board of County Commissioners
                                                                        Madison County, Florida
                                                                              Roy Ellis, Chair
Tim Sanders, Clerk to the Board of
County Commissioners

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