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BOCC Minutes October 19, 2011

 

                                        BOARD OF COUNTY COMMISSIONERS
 
                                                MADISON COUNTY, FLORIDA
 
                                                        COURTHOUSE ANNEX
 
                                       MINUTES OF THE REGULAR MEETING
 
                                              WEDNESDAY, OCTOBER 19, 2011
 
                                                                      4:00 P.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4) and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders.
 
The Chairman, Honorable Roy Ellis, called the meeting to order and called the roll.
 
Upon a motion by Commissioner Parrish, seconded by Commissioner Hamrick, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of the Clerk, remove Consent Agenda item No. 1. Budget Amendment Request for BOCC General Fund to amend to reflect the Property Appraiser’s DOR approved budget decrease; Correct the Public Defender’s budget based on the actual request reflecting a 5% reduction; and include an increase in the MH Inspector salary, and place in New Business item No. 5. 
 
Reverend Octavious Tookes presented a paper entitled Resolution and Recognition of October as “National Anti-Bullying Month” for the Board’s consideration. Upon a motion by Commissioner Martin, seconded by Commissioner Hamrick, the Board voted unanimously (5-0) to amend the agenda to consider said Resolution. A motion was then made by Commissioner Martin and seconded by Commissioner Vickers to approve the Resolution providing that the Board of County Commissioners fully demonstrates its support to the citizens of Madison County by joining the Madison County School District, its partners and the National Education Awareness Media to combat bullying by recognizing October 2011 as “Anti-Bullying Month”.
 
The minutes of the Regular Meeting held on October 5, 2011 were presented for review. A motion was made by Commissioner Parrish and seconded by Commissioner Martin to approve said minutes as presented. The motion carried 5-0.
 
County Engineer Bill Steves presented a revised paper copy of a Maintenance Map of NE Catnip Way located in sections 8 and 17, township 1 north, range 10 east. Mr. Steves reported the original revised mylar map would be presented later by Briggs, Washington & Thompson Land Surveyors, Inc. for signatures. Road & Bridge Department Coordinator Robert Henderson verified that said roadway has been maintained by the County for at least the last four (4) years. A motion was made by Commissioner Vickers and seconded by Commissioner Hamrick to approve said Maintenance Map as presented. Motion carried 5-0.
 
Mr. Frank Darabi P.E., professional engineer for the Aucilla Area Solid Waste Administration presented a paper entitled Aucilla Solid Waste Facility Financial Status Report prepared by Darabi and Associates, Inc. dated October 19, 2011. Mr. Darabi reviewed the economic benefits, i.e. Net Tipping Fee, of the Aucilla Landfill ($39.62) to Madison County compared the Veolia Landfill ($66.31) in Valdosta, Ga. He also reported on the “Direct Benefits” to the County via a Direct Refund in the amount of $152,850 and Savings in Disposal Costs $291,507. Mr. Darabi also reviewed a section of the Administration’s 2010 annual financial report, which showed Total Liabilities and Net Assets in the amount of $16,533,701.
 
Mr. Darabi directed the Board’s attention to a copy of a Boundary Survey of County-owned land adjacent to the Administration property (Parcel B – 86.35 acres) and in close proximity (Parcel A – 40.13 acres). He also presented a “colored” topographic map of said properties in relation to surrounding properties. Mr. Darabi noted the County’s “forty” (Parcel A), which has a common corner with the lower Parcel B, is landlocked and presented a problem with the proposed purchase by the Administration. He recommended moving forward with the sale of the lower Parcel B and work on the sale of the landlocked forty later after an attempt to gain access from adjoining properties. A motion was made by Commissioner Parrish and seconded by Commissioner Vickers to authorize to move on the sale of the property on acreage approved by the Administration at their meeting on Monday, the 24th. The County Attorney advised the Board may not wish to apply the same acreage sale price if the “forty” parcel is removed from the sale and suggested to postpone a decision. Commissioner Parrish withdrew her motion in order for the County Commission to consider the sale of the subject property after the Administration’s action at their meeting. Commissioner Vickers withdrew his second.   
 
The Chairman directed the Board’s attention to a scheduled 4:00 p.m. Public Hearing to consider an Application For Special Exception submitted by Solar Distributors of America, LLC. County Planner Jeanne Bass reported the application was made for a Special Exception in a Residential Area and that the County Planning and Zoning Board unanimously recommended approval by the Board subject to the following conditions: 1). Require a 30 foot buffer on Captain Brown Road from the north edge of pavement or 20 feet from the maintained right-of-way, whichever is greater to protect the oak canopy along Captain Brown Road; 2). Require an 8 foot privacy fence along the side lot line to the Central School with a barbed wire extension pointing out to keep vandals out of the solar panel facility property. 
 
Mr. J. T. Burnette, on behalf of Solar Distributors of America, LLC, stated his company is requesting a Special Exception to build a solar generation facility on the site property located in section 20, township 1 north, range 9 east using concentrated solar technology created by physicists at Florida State University. He added that the facility will be approximately 2 megawatts and will be located on approximately 23 acres. Mr. Burnette also stated the project was fully funded and he agreed with the aforementioned conditions submitted by the Planning and Zoning Board.
 
Chairman Ellis opened the Public Hearing for comments from the public. Hearing none, he returned discussion back to the Board. A motion was made by Commissioner Martin and seconded by Commissioner Vickers to approve said Special Exception, subject to said aforementioned conditions #1 and #2 approved by the Zoning Board.  Motion carried 5-0.
 
At the request of the Madison County Development Council, Mr. Cherry asked the Board to consider putting out a new Request For Proposals (RFP) for a real estate listing for the Madison County Development Complex property on Interstate 10. Mr. Cherry reported there is not an active listing agreement on the property at this time. The Board by consensus agreed to continue with no active listing and to remove the Colliers-Dickinson real estate company signs on the property.
 
The County Attorney directed the Board’s attention to A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, APPROVING AND CONSENTING TO THE ORDINANCE AND RESOLUTIONS OF THE CITY OF MADISON CREATING THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MADISON; CREATING THE TRUST FUND FOR THE COMMUNITY REDEVELOPMENT AGENCY FOR THE CITY OF MADISON AND DESIGNATING AN AREA FOR REDEVELOPMENT AND TAX INCREMENT FINANCING; PROVIDING FOR AN EFFECTIVE DATE. Mr. Reeves advised the proposed Resolution was basically a housekeeping item to compliment actions by the City of Madison in 1989 and 1991. He stated approval of the proposed Resolution would not cost the County anything, nor change anything being done by the Property Appraiser and Tax Collector for the past 10 years. Property Appraiser Leigh Barfield stated the proposed Resolution was required now by the Florida Department of Revenue for forms prepared by her office. Upon a motion by Commissioner Vickers, seconded by Commissioner Martin, the Board voted unanimously to approve said Resolution.
  
Mr. Reeves also asked the Board to refer to the following proposed Ordinance, which would place a moratorium on Internet Café-type businesses within the unincorporated area of Madison County: AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, IMPOSING A TEMPORARY MORATORIUM THROUGH _________________, 20__, ON ALL ACTIVITIES BY THE COUNTY RELATING TO THE ISSUANCE OR APPROVAL OF, OR THE ACCEPTANCE OF AN APPLICATION FOR THE ISSUANCE OR APPROVAL OF, OR THE FURTHER PROCESSING OF ANY PENDING APPLICATIONS FOR THE ISSUANCE OR APPROVAL OF, ANY PERMIT, LICENSE, REZONING, COMPREHENSIVE PLAN AMENDMENT, CONDITIONAL USE, SITE PLAN AND ANY OTHER OFFICIAL ACTION OF THE COUNTY HAVING THE EFFECT OF PERMITTING OR ALLOWING THE CONSTRUCTION AND/OR OPERATION OF A BUSINESS INVOLVING OR RELATED TO GAME ROOMS, ARCADES, INTERNET CAFES, AND SWEEPSTAKES REDEMPTION CENTERS OR ESTABLISHMENTS USING SLOT MACHINES OR SLOT MACHINE-LIKE EQUIPMENT AND SIMILAR INDOOR ENTERTAINMENT AND AMUSEMENT ACTIVITIES WITHIN THE UNINCORPORATED AREA OF THE COUNTY, AND ON THE SITING, CONSTRUCTION, OPENING OR OPERATION OF ANY SUCH BUSINESS WITHIN THE UNINCORPORATED AREA OF THE COUNTY; PROVIDING DEFINITIONS AND A RULE OF CONSTRUCTION; PROVIDING A PROCEDURE FOR EXTRAORDINARY HARDSHIP; ESTABLISHING FINDINGS SUPPORTING THE ADOPTION OF THE ORDINANCE; PROVIDING FOR THE PURPOSE OF THE MORATORIUM; AUTHORIZING AND DIRECTING THE PREPARTION OF A STUDY OR STUDIES REGARDING SUCH BUSINESSES AND THE SUBMITTAL OF RECOMMENDATIONS IN LIGHT THEREOF; PROVIDING FOR A MORATORIUM EXTENSION; PROVIDING A PROHIBITION AND PENALTIES; ESTABLISHING AN EXCEPTION FOR AN EXISITNG BUSINESS; PROVIDING AN EXCEPTION FOR EXTRAORDINARY HARDSHIP, AND FOR AN APPLICATION, FEE, NOTICE, PUBLIC HEARING, CRITERIA AND FACTORS, THEREFOR; PROVIDING FOR NO CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE MORATORIUM TO SUNSET AUTOMATICALLY; AND PROVIDING AN EFFECTIVE DATE. 
 
Mr. Reeves advised the proposed Ordinance was copied from Clay County and that he was not knowledgeable of its technical parts. He also advised the moratorium should, if approved, run through the next Legislative Session. The Board by consensus agreed to notice said Ordinance for consideration at the first Regular Meeting in December.
 
The Clerk explained the following list of Budget Amendments, some of which had corrections published in the Consent Agenda: The Property Appraiser’s 2011-2012 fiscal year budget decreased $1,374; the Code Enforcement 2011-2012 FY budget increased a net $526.17; and the Public Defender’s 2011-2012 FY budget decrease $2,206.25. Mr. Sanders reported the net result of the Budget Amendments, if approved, would be a transfer to the General Fund Reserve in the amount of $1,691.52. Upon a motion by Commissioner Vickers, seconded by Commissioner Parrish, the Board approved said Budget Amendments.
 
The County Attorney reported a group of individuals have requested to change the name of a road in the County in honor of Mr. C. C. Matheny. Since the Board has never changed the name of a road after the 911 addressing project, he asked for guidance on how to proceed. Commissioner Vickers suggested that staff send letters to residents on the road of the proposed name change to give them an opportunity to voice their position. Ms. Cindy Coldwell of the Property Appraiser’s 911 Addressing Office explained the timeframe of address changes and that she could provide the exact number of names and addresses on the road. The Board by consensus agreed to have staff send notices to said residents that the Board would be considering said name change at its next Regular Meeting in November. 
 
 
Ms. Deloris Jones explained the proposed change in the name of Delphinium Road was to honor Mr. C. C. Matheny, a white citizen of Madison County who in 1954 recognized Ms. Jennethyl Merritt as a resident of Madison County, allowing her to become the first African American person to register to vote in Madison County since the first half of the twentieth century. Ms. Merritt was then able, as a registered voter to acknowledge other African American citizens of Madison County and thus begin the widespread registration of African American voters in the County. Ms. Jones stated that Mr. Matheny had his farm and home on what is now named Delphinium Road, and that he and his family paid a great price because of doing what he thought was the right thing to do.
 
Mr. Cherry reminded the Board of the Annual Volunteer Firefighter Dinner on Thursday, the 20th; the Retirement Luncheon for Road & Bridge Coordinator Robert Henderson on Wednesday, November 2nd; and the Annual County Employee Appreciation Luncheon on Thursday, November 10th.
 
Commissioner Parrish stated she would be attending the Aucilla Area Solid Waste Administration Board meeting on Monday, the 24th.
 
Commissioner Martin reminded everyone of the United States Department of Agriculture (USDA) check presentations on Tuesday, the 25th at the Madison County Senior Citizens Center for kitchen and exercise equipment grants, and then later at North Florida Community College’s Public Safety Academy for the Ladder Fire Truck. 
 
Chairman Ellis stated that the Annual Madison County Chamber of Commerce & Tourism Banquet will be held on Monday, November 7th at Shelby’s Restaurant. He also invited everyone to a reception for Florida Take Stock in Children CEO, Mr. Emelio Alonso, sponsored by the Madison County Foundation for Excellence in Education immediately following the meeting at Bank of America.
 
There being no further business, the meeting was adjourned at 5:17 P.M.
 
 
 
 
 
Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Roy Ellis, Chairman
                                                                            
                                                                                                                                                                                   
 
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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