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BOCC Minutes October 5, 2011

 

                                        BOARD OF COUNTY COMMISSIONERS
 
                                                   MADISON COUNTY, FLORIDA
 
                                                        COURTHOUSE ANNEX
 
                                       MINUTES OF THE REGULAR MEETING
 
                                               WEDNESDAY, OCTOBER 5, 2011
 
                                                                      9:00 A.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4) and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and Deputy Clerk Phyllis Lawson.
 
The Chairperson, Honorable Renetta Parrish, called the meeting to order and called the roll. She then passed the gavel to Commissioner Ellis who will serve as Chair for Fiscal Year 2011-2012.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Clerk of Court Tim Sanders, add New Business #10, Approval of Firefighting II Class for New Home Volunteer Fire Department in the amount of $836.50 from Fire Board Reserve, subject to Fire Board approval on Thursday, October 6, 2011; and at the request of Commissioner Parrish, add New Business #11, Discussion of Hospital.
 
The minutes of the Regular Meeting held on September 21, 2011 and the minutes from the Public Hearing held on September 28, 2011 were presented for review. Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted unanimously to approve said minutes as presented.
 
Under “Petitions from the Public”, Mr. Warren Irwin yielded his time until the discussion of the Hospital was addressed under New Business #11.
 
Upon a motion by Commissioner Parrish, seconded by Commissioner Martin, the Board voted unanimously to approve the Consent Agenda with a change in amount on Item #4 from $2,500 to $2,000 (1. Approval of the Interlocal Agreement between the Board of County Commissioners and the North Florida Workforce Development Board, Inc.; 2. Approval of Tourist Development Council Grant Request in the amount of $500 for the Madison County Extension Office for the North Florida Fair; 3. Approval of Tourist Development Council Grant Request in the amount of $2,500 for the Madison County High School (MACOHI) December Basketball Tournament; and 4. Approval of Tourist Development Council Grant Request in the amount of $2,000 for Greenville County Christmas.
 
Retiring Library Director Danny Hales introduced the soon-to-be Suwannee River Regional Library Director Betty Lawrence. He stated she was born and raised in O’Brien, Florida and is moving back home after some years with different library systems in New York state. She will begin her new job on November 1, 2011.
 
Commissioner Parrish stated that she had met with Madison County Health Department staff regarding Resolution 2011-10-05 and no longer had questions about the Resolution. A motion was made by Commissioner Vickers and seconded by Commissioner Parrish that Resolution 2011-10-05 (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, ESTABLISHING A FEE SCHEDULE, FOR FEES TO BE CHARGED AND COLLECTED BY THE MADISON COUNTY HEALTH DEPARTMENT) be approved. The motion carried 5-0.
 
Mr. Rick Davis, Director of the Public Safety Academy of North Florida Community College, presented a Memorandum of Understanding (MOU) between the Madison County Board of County Commissioners, the Madison County School Board and the District Board of Trustees of North Florida Community College to provide a commercial motor vehicle driver’s license (“CDL”) test site for our community. After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Parrish that the MOU be approved. The motion carried 5-0.
 
Mr. Nazih Sarkis asked the Board for another extension on his Option to Repurchase Property currently owned by Pyramid Bakery. After discussion, a motion was made by Commissioner Martin and seconded by Commissioner Vickers that a 6-month extension be granted. The motion carried 5-0. Attorney Reeves is to prepare a new agreement for the extension and Mr. Sarkis agreed to pay for the document preparation.
 
Ms. Libby Lane and Ms. Tonya McClure of the Tallahassee Lenders’ Consortium, Inc. addressed the Board regarding free services available to Madison County residents through their organization. Tallahassee Lenders’ Consortium, Inc. is a non-profit organization whose mission is to improve people’s ability to obtain safe, decent affordable housing. They are a HUD-approved housing counseling agency and provide credit, financial and delinquency counseling. They would like to establish a satellite office here in Madison to be open one or two days a week to help people in our community, but they need office space. After discussion, it was agreed by consensus that Mr. Cherry would seek office space for the organization and the matter would be addressed at the next Regular Meeting on October 19, 2011.
 
County Attorney Reeves addressed the Board regarding placing a possible moratorium on Internet Café-type businesses within the unincorporated area of the County. Sheriff Ben Stewart stated that these places are gambling joints and legislation should have been passed outlawing them in the last legislative session but it was not addressed. After discussion, it was agreed by consensus that Mr. Reeves would draft an ordinance placing a moratorium for one year on these type businesses and also provide samples of ordinances from other municipalities and counties that have acted upon this issue. The item is to be placed on the agenda for the next Regular Meeting.
 
Sheriff Stewart informed the Board that his office has almost completely moved to the old Highway Patrol building on U.S. 90 and will be having an Open House soon. He also stated that his department had been approved to receive an $80,000 traffic grant, but had been passed over as first choice for the “Cops More” grant.
 
In the matter of Unfinished Business, use of the vacant Sheriff’s office is to be placed on the agenda for the next Regular Meeting to give Mr. Cherry time to get estimates on cost for remodeling the space for the Supervisor of Elections office.
 
Solid Waste/Recycling Coordinator Jerome Wyche advised the Board that one of his collection center attendants had resigned in order to accept a full-time position elsewhere and asked the Board for permission to hire a replacement for this employee. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that Mr. Wyche be allowed to replace this employee. The motion carried 5-0.
 
Assistant Road Department Coordinator Lonnie Thigpen presented two proposals for turf management spraying by NaturChem, Inc. on two roads in Madison County. He advised that a 10-mile test site sprayed earlier this year had only needed to be mowed once saving the County time and money. The first proposal was for approximately ten (10) miles of County Road 150 from County Road 145 on East to County Road 146 on the West for Johnsongrass control in the amount of $1,710.00. The other proposal was for approximately fifteen (15) center line miles or thirty (30) shoulder miles of County Road 150 south from Highway 221 ending at Highway 19/27. This spraying is to control weeds and slow growth of desirable turf grasses and will cost $2,925.00. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that this spraying be allowed. The motion carried 5-0.
 
County Engineer Bill Steves advised the Board that, in his opinion, a fence located on NE Catnip Way did not need to be moved and the maintenance map for this roadway should reflect an area up to but not including this fence. He stated there is room for two cars to pass safely and recommended that the maintenance map be amended to show this. A motion was made by Commissioner Hamrick, seconded by Commissioner Vickers allowing staff to update the maintenance map on NE Catnip Way and present the new map at the next Regular Meeting for approval.
 
Commissioner Parrish asked Commissioner Vickers for an updated report on the Madison County Memorial Hospital. Commissioner Vickers stated that he has been informed that the swing bed count is up, receipts from Medicare and Medicaid are up and the process with the United States Department of Agriculture (USDA) for a new hospital is on track. 
 
Under Petitions from the Public, Mr. Warren Irwin addressed the Board regarding a problem he had at the Hospital regarding his elderly mother. Chairman Ellis advised that this Board has no jurisdiction over the matter and would not be taking any action.
 
County Coordinator Allen Cherry advised the Board that there were three (3) applicants in response to the advertisement for a member subject to the bed tax to the Tourist Development Council. They were Mr. Craig Waldrop representing Honey Lake Plantation, Ms. Brenda Graham representing Grace Manor Bed & Breakfast, and Ms. Darlisa Williams representing Best Western Motel. After discussion, a motion was made by Commissioner Hamrick and seconded by Commissioner Martin that Ms. Brenda Graham of Grace Manor Bed & Breakfast be appointed to the Tourist Development Council. The motion carried 5-0.
 
Mr. Cherry advised that there were no responses to the advertisement for an alternate member of the Planning & Zoning Board. After discussion, the Board by consensus asked Mr. Cherry to leave the advertisement on the County’s website.
 
Mr. Cherry stated that the Florida Association of Counties’ Conference is scheduled to begin on Wednesday, November 16, 2011, and go through Friday, November 18, 2011. Because some of the Board members plan to attend this conference, he asked what the Board wished to do about the 4:00 p.m. Regular Board Meeting scheduled for Wednesday, November 16, 2011. A motion was made by Commissioner Martin and seconded by Commissioner Vickers that the meeting be cancelled and a special meeting called if anything needed to be addressed. The motion carried 5-0. Attorney Reeves instructed Deputy Clerk Phyllis Lawson that a Notice of Cancellation needed to be posted.
 
Mr. Cherry asked the Board to approve an agreement between Madison County and the State of Florida Division of Strategic Business Development (DSBD) to implement a Local Government Distressed Area Matching Grant Program (LDMG) grant. This is a $50,000.00 grant for the business that is opening in the old Smithfield plant. A motion was made by Commissioner Vickers and seconded by Commissioner Martin that the agreement be approved. The motion carried 5-0.
 
Mr. Cherry presented a request from the New Home Volunteer Fire Department to approve an expenditure in the amount of $836.50 for a firefighting class, subject to Fire Board approval. A motion was made by Commissioner Vickers and seconded by Commissioner Martin that the expenditure be approved. The motion carried 5-0.
 
Mr. Cherry reminded the Board of the Firefighter Appreciation Dinner on October 20, 2011 at 5:30 p.m., the meal honoring Red Henderson on November 2, 2011 after the Regular Board Meeting and the Employee Appreciation Luncheon on November 10, 2011.
 
 
There being no further business, the Chairman adjourned the meeting at 10:40 A.M.
 
                                                                        Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Roy Ellis, Chairman
                                                                            
                                                                                                                                                                                   
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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