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BOCC Minutes September 21, 2011

 

                                        BOARD OF COUNTY COMMISSIONERS
 
                                                  MADISON COUNTY, FLORIDA
 
                                                        COURTHOUSE ANNEX
 
                                       MINUTES OF THE REGULAR MEETING
 
                                            WEDNESDAY, SEPTEMBER 21, 2011
 
                                                                      4:00 P.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and County Clerk Tim Sanders. Commissioner Roy Ellis (District 5) was on vacation and not in attendance.
 
The Chair, Honorable Renetta Parrish, called the meeting to order and called the roll.
 
Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve the agenda as amended: at the request of Commissioner Hamrick, add to New Business item No. 4, Approval of Maintenance Map for Catnip Road; at the request of Chairperson Parrish add to New Business item No. 5, Request for use of vacant Sheriff’s Office; and at the request of the Clerk, add to New Business item No. 6, Approval of State Confiscated Drug Fund expenditure in the amount of $382.00.
 
The minutes of the Regular Meeting held on September 7, 2011, the Special Meeting held on September 14, 2011, and the Public Hearing held on September 14, 2011 were presented for review. A motion was made by Commissioner Vickers and seconded by Commissioner Hamrick that all the minutes be approved as presented. The motion carried 4-0.
 
Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve the Consent Agenda (1. Approval of Fiscal Year 2012 Hazardous Waste Monitoring Agreement between Madison County and the North Central Florida Regional Planning Council; 2. Renewal of the Agreement between Madison County Emergency Medical Services and the District Board of Trustees of North Florida Community College; 3. Budget Amendment Request for General Fund to transfer unused budgeted expense ($4,800.00) from BOCC Administration to Animal Control for replacement of heat pump; 4. Budget Amendment Request for Small County Surtax to properly classify interest portion of DEP Loan payments ($58,007.76); 5. Budget Amendment Request for Small County Surtax/Fiscally Constrained Fund to include prorated portion of loan to Fund 080 for Madison County Memorial Hospital Indigent Care per BOCC approval ($15,972.22); 6. Resolution 2011-09-21, authorizing the execution of a County Emergency Medical Services Grant).
 
Under Public Works, newly named Road and Bridge Department Coordinator Lonnie Thigpen referred to an AGREEMENT TO COMPENSATE FOR ROADWAY RESTORATION between the State of Florida Department of Environmental Protection (FDEP) and Madison County for FDEP to compensate the County in the amount of $33,685.08 for any and all repairs to County Road 140 resulting from a traffic detour to remediate the discharge at the Johnson & Johnson service station at the intersection of U. S. Highway 90 and U. S. Highway 221in Greenville. Mr. Thigpen reported representatives from Florida Department of Transportation (FDOT) met with representatives from the County to look at the damages stemming from the detour. Three quotes were received to repair the damages and FDEP agreed to pay said amount. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted 4-0 to approve said Agreement.
 
At this time, Chair Renetta Parrish opened a Public Hearing scheduled for 4:00 p.m. to consider AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, ENACTED TO COMPLY WITH THE REQUIREMENTS OF CH. 2011-109, LAWS OF FLORIDA, RECOGNIZING THAT THE LEGISLATURE HAS PREEMPTED THE REGULATION OF FIREARMS AND AMMUNITION TO THE STATE; REPEALING AND DECLARING VOID ALL ORDINANCES, RULES AND REGULATIONS WHICH MAY ATTEMPT TO REGULATE FIREARMS AND/OR AMMUNITION; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. County Attorney               Reeves reviewed and explained the provisions of the proposed ordinance and advised its approval prior to October 1, 2011. The Chair opened the Public Hearing for public comment. At the completion of comments from one citizen, the Chair returned the matter back to the Board. A motion was made by Commissioner Hamrick and seconded by Commissioner Vickers to adopt said Ordinance. Motion carried 4-0.
 
Suwannee River Regional Libraries Director Danny Hales presented to the Board for approval the Florida Department of State, Division of Library and Information Services STATE AID TO LIBRARIES GRANT AGREEMENT between the Madison County Board of County Commissioners (Grantee) governing body for Suwannee River Regional Library (Madison County) and the Department of State for Madison County to receive funding next fiscal year from the State of Florida. Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted 4-0 to approve said Grant Agreement.
 
Mr. Hales also reported the Suwannee County Board of County Commissioners selected a new Library Director, to take his place upon retirement, who was originally from Obrien in Suwannee County and after a very responsible career in libraries, large and small, is coming home. Mr. Hales also reported the Regional Library received a national award for staff continuing education training this past year.
 
Ms. Colleen Harmon presented for Board approval a CONTRACT BETWEEN MADISON COUNTY BOARD OF COUNTY COMMISSIONERS AND STATE OF FLORIDA DEPARTMENT OF HEALTH FOR OPERATION OF THE MADISON COUNTY HEALTH DEPARTMENT (for) CONTRACT YEAR 2011-2012 along with a RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, ESTABLISHING A FEE SCHEDULE, FOR FEES TO BE CHARGED AND COLLECTED BY THE MADISON COUNTY HEALTH DEPARTMENT. The Chair expressed concerns regarding charges in the amount of $150 for environmental inspections and asked if said charges were state mandated. Because the agenda listed approval of only the contract, Commissioner Hamrick made a motion, seconded by Commissioner Vickers to amend the agenda to include approval of said resolution. Discussion followed regarding the aforementioned environmental fees and said motion was withdrawn by Commissioner Hamrick and Commissioner Vickers. A motion was then made by Commissioner Hamrick and seconded by Commissioner Vickers to approve said Madison County Health Department Contract only. Motion carried 4-0. The Chair asked that the Resolution establishing a fee schedule be re-agendaed for the next Regular Meeting.
 
Mr. Cherry reported a new fence has been constructed upon the grade of Catnip Road and recommended that a Maintenance Map be prepared by a surveyor at an estimated cost of $2500 to $3000. Upon a motion by Commissioner Hamrick, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve said maintenance map, subject to a budget amendment, if necessary, to the County Transportation Trust Fund (fund 20).
 
Supervisor of Elections Jada Woods Williams made a request to the Board to move the Supervisor of Elections office from the Courthouse Annex to office space next door vacated by the Sheriff’s Office. Mrs. Williams expressed several reasons for making the move. The Board by consensus agreed for Mrs. Williams to meet with Mr. Cherry to do a “walk through” of the Sheriff’s former office space and bring back a cost estimate for renovations for the Board’s consideration at the next Regular Meeting.
 
The Clerk presented a CONFISCATED CURRENCY form for use of State funds in the amount of $382.00 for attorney fees and asked for approval on behalf of the Sheriff. Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (4-0) to approve said expenditure of State Confiscated Currency.
 
Mr. Cherry asked the Board for approval to submit an invoice to the City of Madison for work done by the County Road Department on Turner Street in the City. The Board by consensus agreed to forward said invoice in the amount of $9,800 to the City.
 
Mr. Cherry also reported only one quote has been received for work on the roof at the Old Jail in the amount of $4,000 to $5,000. The Board by consensus agreed to publish an advertisement in the newspaper for bids on said roof repair. Mr. Cherry also reported he hopes to have specifications on the repair/replacement of the roof on the building next door to the Courthouse Annex.
 
Mr. Cherry also suggested dates for the retirement luncheon for Road and Bridge Coordinator Robert Henderson (November), the Volunteer Fire Department Appreciation Supper (October), and the County Employee Appreciation Luncheon (November).
 
Mr. Cherry also reported the County Planning and Zoning Board voted to place a moratorium on issuing permits for internet café businesses in the unincorporated area of Madison County for a period of six months to give the Planning and Zoning Board time to come up with an ordinance to regulate such businesses. The Chair asked that this matter be placed on the agenda for the next Regular Meeting.
 
There being no further business, the meeting was adjourned at 4:40 P.M.
 
 
 
 
 
Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Renetta Parrish, Chair
                                                                            
                                                                                                                                                                                   
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

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