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BOCC Minutes September 7, 2011

 

                                        BOARD OF COUNTY COMMISSIONERS
 
                                                   MADISON COUNTY, FLORIDA
 
                                                        COURTHOUSE ANNEX
 
                                       MINUTES OF THE REGULAR MEETING
 
                                             WEDNESDAY, SEPTEMBER 7, 2011
 
                                                                      9:00 A.M.
           
           
The Board of County Commissioners of Madison County, Florida met this day in Regular Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4) and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, and Deputy Clerk Phyllis Lawson.
 
The Chair, Honorable Renetta Parrish, called the meeting to order and called the roll.
 
Upon a motion by Commissioner Martin, seconded by Commissioner Vickers, the Board voted unanimously (5-0) to approve the agenda as amended: at the request of Mr. Cherry, delete New Business Item No. 3, Budget Amendment Request from the Supervisor of Elections. 
 
Under Petitions from the Public, Ms. Delores Jones informed the Board of an opportunity to help the people of Haiti by contributing non-perishable food items to be picked up on Friday, October 7, 2011. Donations may be left at the Office of the Clerk of Circuit Court, Room 101, Madison County Courthouse.
 
Mrs. Marianne Green asked the Board to give more details regarding the items on the Consent Agenda so that the public would be more informed. She also expressed concerns regarding paving of the collection center sites, spraying of right-of-ways, and using gas tax proceeds for funding the closure and clean-up of the closed Madison County Landfill.
 
The minutes of the Regular Meeting held on August 17, 2011, the Special Meeting held on August 10, 2011, the Special Meeting held on August 17, 2011, the Special Meeting held on August 24, 2011 and the Special Meeting held on August 29, 2011 were presented for review. A motion was made by Commissioner Vickers and seconded by Commissioner Martin that all the minutes be approved as presented. The motion carried 5-0.
 
Sheriff Ben Stewart updated the Board on several grants for which his office had applied and been approved.
 
Upon a motion by Commissioner Ellis, seconded by Commissioner Martin, the Board voted unanimously to approve the Consent Agenda (1. Approval of the Certification for Implementation of Regulatory Reform Activities Required by S.H.I.P; 2. Approval of S.H.I.P. Annual Report Certification Forms; 3. Approval of Expenditure by the Sheriff’s Department of State Confiscated Currency in the amount of $1,577.03; and 4. Approval of the Fiscal Year 2011-2012 Mosquito Control Contractual Agreement Between Madison County and the Department of Agriculture and Consumer Services.
 
Under Public Works, Solid Waste/Recycling Department Coordinator Jerome Wyche again presented a prioritized list of collection sites to be paved. Commissioner Martin made a motion to allow Mr. Wyche to move forward with paving of collection center sites. This motion died for lack of a second. Commissioner Ellis stated the other sites had been paved because construction or resurfacing in the area made it more economical for the County and that paving of collection sites was not considered a priority. After further discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Ellis that collection center sites be paved only when work is being done in the area of the site and that they be paved by priority based on surface conditions. The motion carried 5-0. Mr. Cherry was asked to get budget quotes from vendors to bring back to the Board for approval.
 
Mr. Wyche informed the Board that one of his part-time “floating” employees has resigned due to family illness and he requested permission to replace this employee. A motion was made by Commissioner Vickers and seconded by Commissioner Hamrick that this request be granted. The motion carried 5-0.
 
Mr. Wyche also informed the Board that October 15, 2011 has been designated as Amnesty Day. Citizens will be allowed to bring hazardous materials and other waste to the Recycling Building from 8:00 a.m. to 2:00 p.m. on this day.
 
Mr. John Ard of Nature Chem addressed the Board regarding roadside vegetation spraying. Road & Bridge Department Coordinator Robert Henderson explained that it costs around $80,000 per year to mow the county’s roadways four times a year. Mr. Ard estimated the costs of spraying would cost the County $67,000 or $68,000. Commissioner Martin asked that Mr. Henderson and Mr. Cherry sit down with Mr. Ard to determine more definitely the amount of savings and bring this information back to the Board at the next regular meeting.
 
In the matter of Unfinished Business, Commissioner Vickers advised that in order for the County’s Life Insurance Representative to be able to present a quote to cover the volunteer firefighters, three items of information are needed: (1) date of birth of each volunteer; (2) gender of each volunteer (male or female); and (3) very finite description of a Volunteer Firefighter—exactly what they do and what is expected of them. A motion was made by Commissioner Vickers and seconded by Commissioner Ellis to allow the representative to address the Fire Board to request this information and answer any questions they may have. The motion carried 5-0.
 
At this time, Chair Renetta Parrish opened a Public Hearing to consider AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, AMENDING MADISON COUNTY ORDINANCE NO. 2003-126, RELATING TO THE MADISON COUNTY PARK AND BOAT RAMP LOCATED ON CHERRY LAKE IN MADISON COUNTY; REAFFIRMING THE LIMITATIONS PLACED ON THE USE OF SUCH BOAT RAMP; PROVIDING AN EXCEPTION TO SUCH LIMITATIONS FOR PARTICIPANTS IN FISHING TOURNAMENTS HELD AT “OFF SEASON” TIMES AND APPROVED BY THE MADISON COUNTY PARKS DEPARTMENT; PROVIDING FOR AN EXCEPTION TO SUCH LIMITATIONS FOR PERSONS HOLDING A CHERRY LAKE BOAT LAUNCH TAG; PROVIDING FOR THE YEARLY ISSUANCE OF SUCH TAGS TO OWNERS OF WATERFRONT PROPERTY ON CHERRY LAKE; PROVIDING FOR THE CHARGING OF A FEE FOR THE ISSUANCE OF SUCH TAG; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. Attorney Reeves explained the proposed changes to the ordinance and the floor was opened for public comment. Mrs. Marianne Green asked if this ordinance would prohibit people living in the area from making money by allowing parking of vehicles and trailers on their property. Mr. Reeves assured her this was not prohibited with this ordinance. Hearing no other comments, the hearing was closed to public comment. Mr. Reeves advised that the effective date of this ordinance would be January 1, 2012 in order to allow the County time to make the necessary changes. A motion was made by Commissioner Vickers and seconded by Commissioner Ellis to adopt this Ordinance. The motion carried 5-0. Commissioner Ellis also recommended staff look into the “hanging tag” systems of payment used by state parks rather than our “Iron Ranger” method.
 
Veterans Service Officer Oliver Bradley presented figures showing the amount of services provided to veterans in both Jefferson and Madison County. He advised that he serves Jefferson County on Tuesday and Wednesday of each week and serves Madison County on Monday, Thursday and Friday of each week.
 
Ms. Sheryl Rehberg, Executive Director of North Florida Workforce, presented a Proclamation declaring September 2011 as Workforce Development Month. She also presented statistics for Fiscal Year 2010-2011. A motion was made by Commissioner Vickers and seconded by Commissioner Ellis that the Proclamation be approved. The motion carried 5-0.
 
Attorney Reeves asked the Board to consider Resolution No. 2011-09-07 (A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA AUTHORIZING THE USE OF NO MORE THAN $187,736.00 OF GAS TAX PROCEEDS FOR FUNDING THE CLOSURE AND CLEAN UP OF THE CLOSED MADISON COUNTY LANDFILL; PROVIDING FOR REPEAL OF CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The meeting was opened to public comment. Mrs. Marianne Green reiterated her earlier request that the Board consider budgeting for this major ongoing expense rather than spending gas tax proceeds each year. Hearing no further public comments, the matter was referred back to the Board for discussion and consideration. A motion was made by Commissioner Martin and seconded by Commissioner Ellis to approve this Resolution. The motion carried 4-1 with Chairperson Parrish opposed.
 
In regard to the sale of the old Senior Citizens building property, Attorney Reeves advised that previously rejected bids cannot be reconsidered. However, he stated that the Board had three options: 1. Keep property; 2. Ask for sealed bids again; or 3. Negotiate a contract with someone who is interested in the property. After discussion, a motion was made by Commissioner Ellis and seconded by Commissioner Hamrick that staff be allowed to negotiate a contract with potential prospective buyers of the property. The motion carried 3-2 with Chairperson Parrish and Commissioner Martin opposed. 
 
Mr. Cherry advised that Mr. Craig Waldrop had resigned as a Tourist Development Council (TDC) board member and had asked that Darlisa Williams be allowed to take his place. A motion was made by Commissioner Hamrick and seconded by Commissioner Vickers that Ms. Williams be accepted as the new member of the TDC. After discussion, Commissioner Hamrick withdrew his motion and Commissioner Vickers withdrew his second to consider other options. It was suggested that the position be advertised to give other individuals involved in the bed tax industry a chance to serve. After open discussion, a motion was made by Commissioner Hamrick and seconded by Commissioner Vickers that if information can be obtained regarding people who are subject to the bed tax, letters be sent asking them if they wish to serve. If no information can be obtained, then the position should be advertised. The motion carried 5-0.
 
Mr. Cherry stated that Mrs. Marianne Green had resigned her position on the Planning and Zoning Board and someone needed to be appointed to replace her as the At-Large Member. A motion was made by Commissioner Vickers and seconded by Commissioner Hamrick that Alternate Member Dale Gibson be asked to step into this position and advertise for his Alternate Position. The motion carried 5-0.
 
Mr. Cherry asked the Board to allow Chairperson Parrish to sign a letter of support for an Economic Adjustment Assistance grant application on behalf of the North Central Florida Rural Area of Economic Concern (RACEC). A motion was made by Commissioner Ellis and seconded by Commissioner Martin that this be approved. The motion carried 5-0.
 
Mr. Reeves advised the Board of new legislation allowing the State to preempt the regulation of firearms and ammunition to the State and presented a proposed ordinance regarding this. After discussion, a motion was made by Commissioner Vickers and seconded by Commissioner Martin to allow Mr. Reeves to advertise this ordinance. The motion carried 5-0.
 
Mr. Cherry advised that the Madison County Development Council (MCDC) had approved the erection of a permanent sign on Dale Leslie Drive advertising the County’s land for sale and any businesses that may move to that area. After discussion, a motion was made by Commissioner Ellis and seconded by Commissioner Martin that the agenda be amended and the sign be allowed to be placed on Dale Leslie Drive. The motion carried 5-0. 
 
County Engineer Bill Steves updated the Board on the progress with the Little Aucilla River Bridge on County Road 150 north of Greenville. He stated the project is going forward positively.
 
At this time, the meeting was recessed until the Public Hearing scheduled for 4:00 p.m.
 
At 4:10 p.m. the Chairperson Parrish called the meeting back to order in the courtroom of the Madison County Courthouse and welcomed everyone in attendance to the Public Hearing to consider final assessment resolutions for Fire Protection and Solid Waste Collection and Disposal Special Assessments. Present were all County Commissioners, the County Attorney, the County Coordinator, and County Clerk Tim Sanders.
 
Mr. Reeves referred to the Fire Protection Services Resolution and the Solid Waste Collection and Disposal Services Resolution being considered by the Board for adoption. He stated the Public Hearing is the culmination of the Special Assessment process for the next five year period. He advised that the Board must determine if Special Assessments are needed in Madison County and if so, at what rate. He also stated that the Board contracted with a consultant, Mr. Jeff Rackley from Government Services Group, Inc. (GSG), to provide assistance in the development of the proposed Service Costs among parcels of land in the county. Mr. Reeves explained that the rates advertised to the public were maximum rates allowed over the subject five year period, unless another Public Hearing is called and advertised to the public.
 
Mr. Reeves also recognized that the notice of the Hearing given by publication provided that the Hearing would be held at the Madison County Courthouse at 5:30 p.m. and the notice of the Hearing given by mail had the Hearing being held at the Courthouse Annex at 4:00 p.m. He stated the Public Hearing will be open for public comment until after 5:30 p.m. before the Board makes a final decision. He also advised that the Board posted an employee across the street at the Annex to direct any persons who arrived to the actual location of the Hearing.
 
Mr. Rackley began with an explanation of the determination of a per dwelling unit rate over a period of five years for the Madison County Solid Waste Collection and Disposal Special Assessment, which is based upon a dwelling unit basis only. He reported the maximum determined rate, as advertised, is $194.00 resulting in a net revenue of $1,166,773.
 
Mr. Rackley also addressed the determination of the Madison County Fire Protection Assessment, which is based upon costs apportioned over the following categories: Residential, Commercial, Industrial/Warehouse, Institutional, and Land (per parcel less than 160 acres and per acre over 160 acres). He reported the maximum rate, as advertised, is $34 per residential dwelling unit along with the following rates per category: Commercial-$0.03 per square foot; Industrial/Warehouse-$0.03 per square foot; Institutional-$0.05 per square foot; Agricultural < 160 acres-$14.12 per parcel; Agricultural > 160 acres-$0.09 per acre, resulting in a net revenue of $426,303.  He reported last year’s assessment rate of $25 per residential dwelling unit brought in approximately $333,000.
 
At the request of the Chairperson, Solid Waste/Recycling Department Coordinator Jerome Wyche gave a brief overview of the Department over the past five years. He spoke on the development of the County’s thirteen collection centers primarily through Special Assessment funds, which has allowed the removal of all green box dumpsters from the roadways.
 
At the request of the Chairperson, Sirmans Volunteer Fire Department Assistant Chief George Blevins stated that funding from Special Assessments for Fire Services enabled the County to have matching funds to purchase needed fire protection equipment and vehicles over the past five years.      
 
Chairperson Parrish opened the floor for comments from the public. At the end of comments from the public, the Chair closed the Public Hearing with discussion followed by the Board members.
 
A motion was made by Commissioner Martin and seconded by Commissioner Hamrick to approve A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, DETERMINING THE NECESSITY TO PROVIDE FIRE PROTECTION; ESTABLISHING THE RATE OF ASSESSMENT; IMPOSING SERVICE ASSESSMENTS AGAINST ASSESSABLE PROPERTY LOCATED WITHIN THE MADISON COUNTY FIRE PROTECTION MUNICIPAL SERVICE BENEFIT UNIT WHICH SERVES THE UNINCORPORATED AREA OF THE COUNTY AS WELL AS THE INCORPORATED AREA OF THE TOWN OF GREENVILLE AND THE INCORPORATED AREA OF THE TOWN OF LEE; APPROVING THE SERVICE ASSESSMENT ROLL; AND PROVIDING AN EFFECTIVE DATE with the present rate of $25.00 per dwelling unit and its corresponding new rate structure, and also approve A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, DETERMINING THE NECESSITY TO PROVIDE SOLID WASTE COLLECTION AND DISPOSAL SERVICES; ESTABLISHING THE RATE OF ASSESSMENT; IMPOSING SERVICE ASSESSMENTS AGAINST ASSESSABLE PROPERTY LOCATED WITHIN THE MADISON COUNTY SOLID WASTE MUNICIPAL SERVICE BENEFIT UNIT WHICH SERVES THE UNINCORPORATED AREA OF THE COUNTY AS WELL AS THE INCORPORATED AREA OF THE TOWN OF LEE; APPROVING THE SERVICE ASSESSMENT ROLL; AND PROVIDING AN EFFECTIVE DATE with the present rate of $187.00 per dwelling unit. Motion carried unanimously (5-0).
 
There being no further business, the meeting was adjourned at 5:40 P.M.
 
 
 
 
 
Board of County Commissioners
                                                                        Madison County, Florida
 
By:_________________________
                                                                              Renetta Parrish, Chair
                                                                            
                                                                                                                                                                                   
ATTEST:
 
_____________________________
Tim Sanders, Clerk to the Board of
County Commissioners
 

 


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