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BOCC Special Minutes August 29, 2011


5:00 P.M.
The Board of County Commissioners of Madison County, Florida met this day in Special Session with the following members present: Justin Hamrick (District 1), Wayne Vickers (District 2), Renetta Parrish (District 3), Alfred Martin (District 4), and Roy Ellis (District 5). Also present were County Coordinator Allen Cherry, County Attorney George T. Reeves, County Clerk Tim Sanders, Clerk Finance Director Lessia Freeman and Assistant Finance Director Cody Tuten.
            The Chair, Honorable Renetta Parrish, called the meeting to order and called the roll.
The Clerk presented the FISCAL YEAR BUDGET RECAP #5 based upon the present 2010-2011 FY millage rate of 9.39 mills, a County Employee Health Insurance Rate increase of 7.6%, and a 3% Cost of Living Adjustment to offset a required employee contribution to the Florida Retirement System implemented July 1, 2011. The following funds were reviewed: General Fund, County Transportation Trust Fund, Capital Projects, Fine & Forfeiture, Solid Waste, Recycling, Emergency Medical Services, Landfill Closure, and Fire Services. He reported a negative balance in the General Fund in the amount of $192,646 based upon General Fund, Fine & Forfeiture, and Landfill Closure balances. As previously discussed Mr. Sanders reported the statutory use of gas tax proceeds to offset the Landfill Closure negative balance of $187,736 would yield a General Fund negative balance in the amount of $4,910.
The Clerk also presented a paper entitled 2011-12 FISCAL YEAR BUDGET RECAP #5A based upon the 2011-2012 FY Rolled-Back Millage Rate of 9.5487, as instructed earlier by the Board for consideration, to establish a Contingency Reserve for the upcoming fiscal year. This proposed millage rate provided a balanced budget with a positive General Fund balance in the amount of $88,028. Again the value is based upon the use of gas tax proceeds to offset the Landfill Closure negative balance of $187,736.
Mr. Jeff Rackley of Government Services Group (GSG), Inc, who is the County’s Special Assessment Study Project Manager, reviewed a paper entitled Madison County Solid Waste Update Rate Scenarios with rates per dwelling unit and estimated assessment revenues for fiscal year 2011-12 through fiscal year 2015-16. Estimated assessment revenues ranged from $1,166,773 with a rate of $194 to $1,071,586 based upon a rate of $178. Mr. Rackley reported the future rates and corresponding revenues are based upon preliminary data from the Property Appraiser’s Office as of June 2011. He noted the Solid Waste Assessment revenues are based upon a 97% factor for dwelling units in the county and that a rate of $194 per dwelling unit is the maximum rate for the next five year period of assessments as established by the Board earlier. 
Mr. Rackley also reviewed a paper entitled Madison County Fire Assessment Update Rate Scenarios that included a wide range of rates from $25 per dwelling unit to a maximum $34 per dwelling unit. The Net Revenues of each scenario were also based upon assessment rates for the categories of Commercial, Industrial/Warehouse, Institutional, and Agricultural properties, both vacant under 160 acres and over 160 acres. Net Revenues ranged from $316,679 ($25 per dwelling unit/$10.47 agriculture less than 160 acres) to a maximum $426,303 ($34 per dwelling unit/$14.12 agriculture less than 160 acres). Mr. Rackley advised any rate change, such as rate per dwelling unit, would require a proportional change in the other noted categories. He also noted the Fire Assessment revenues are based upon a 95% factor in the number of dwelling units and other categories.
Mr. Reeves advised there was a mix up in the advertisement of the Public Hearing to impose and provide for collection of fire protection and solid waste non-ad valorem assessments. He reported the notice has been corrected and the Public Hearing should begin at 4:00 P.M. in the Courtroom of the Court House on September 7th; however, no final decision by the Board will be taken until after the correct Public Hearing time of 5:30 P.M.
There being no further business to come before the Board, the Chair adjourned the meeting at 5:55 P.M.
Board of County Commissioners
                                                                        Madison County, Florida
By: ____________________________
                                                                               Renetta Parrish, Chair
Tim Sanders, Clerk to the Board of
County Commissioners

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